Expensify

Overview

Expensify brings expense reporting, reimbursements, cards, travel, bill pay, invoicing and chat into one spend-management product for individuals and businesses. It is strongest for small and midsize companies that want receipt capture and expense workflows alongside card-feed imports, without requiring an Expensify Card. Its main limitation is scope: it helps manage spending, but does not replace an accounting ledger or tax service.

Key features

SmartScan extracts receipt details, codes expenses and can match them with card transactions when available. It also flags prohibited purchases at the line-item level, which can make review more targeted than checking a receipt as a whole. Expense reports, mileage tracking, categories and tags, custom distance and tax rates, and chat on individual expenses support day-to-day reimbursement workflows.

Companies can import card feeds from more than 10,000 banks, so adopting the Expensify Card is not a prerequisite. Expensify Travel adds booking and policy controls for flights, hotels, cars and rail. Accounting and business integrations span areas such as ERP, HR, payroll, travel, banking and consumer apps, with QuickBooks, NetSuite, Xero, Sage Intacct, Workday and Gusto among the named options. A free self-service API offers another route to connecting systems.

Expensify says it is PCI-DSS Level 1, SOC 1 Type II and SOC 2 Type II compliant and undergoes external grey-box testing. It describes using HTTPS and TLS for web connections and encrypting data in transit between browsers and servers and within its server network. Support starts with Concierge AI, which answers many inquiries from help documentation and routes others to human responders and Success Coaches.

Pricing

The free Submit plan costs nothing and covers all members. It includes receipt scanning, mileage tracking, expense reports, categories and tags, custom distance and tax rates, personal card import, chat on every expense, and AI and human support. That makes it a useful starting point for individuals or teams that need core expense submissions, but the paid tiers are where the listed pricing becomes tied to workspace members and card-spend conditions.

Collect costs $5 a month, billed at $5 per unique member per month for every unique member added to a workspace. It is available only to customers whose first workspace was created on or after April 1, 2025. That eligibility rule matters: the headline paid-from price is not an option for every customer.

Control has three billing options. The annual plan with the Expensify Card costs $9 a month, billed at $9 per member per month; its discounted rate requires at least 50% of total settled monthly spend to go on that card. The annual plan without the card costs $18 a month, billed at $18 per member per month, with a 12-month commitment; members above the subscription size are billed at the pay-per-use rate. The pay-per-use plan costs $36 a month, billed at $36 per active member for each month they are active. The cheaper annual card rate is best suited to teams willing to route enough spend through Expensify, while pay-per-use avoids an annual commitment at a substantially higher monthly rate per active member. Expensify also offers a 30-day trial.

Platforms

Expensify is available on Android, iOS, macOS, Windows and the web. Mobile apps on both major mobile platforms suit receipt capture and expense work away from a desktop.

Who it's for

Expensify serves individuals and companies of every size, though small and medium-sized businesses account for most of its revenue. It fits organizations that want expense reporting, reimbursements, card imports and related spend workflows in one product. It is not the right choice for a business seeking a ledger, tax filing service, bank or credit issuer in place of its existing providers.

Pros and cons

• Pro: Card feeds from more than 10,000 banks let teams keep existing cards rather than adopt Expensify's card.
• Pro: SmartScan combines receipt extraction, expense coding, transaction matching when available and line-item purchase flags.
• Pro: Travel controls, broad integration categories and a free self-service API support workflows beyond expense submission.
• Con: Collect's $5-per-member rate is restricted to customers whose first workspace dates from April 1, 2025 or later.
• Con: The discounted $9-per-member annual Control rate depends on putting at least half of monthly settled spend on the Expensify Card.
• Con: Control without the card requires a 12-month commitment, while its pay-per-use option is $36 per active member per month.
• Con: Expensify does not replace an accounting ledger, tax filing service, bank or credit issuer.

Alternatives

For a narrower expense-workflow search, browse Expense Reimbursement Software, Mileage Tracking Software or Restaurant Expense Management Software.

• Ramp AP is a freemium option with a free plan described as best for smaller teams wanting to simplify finances, including accounts payable features.
• Brex is worth considering for its free Essentials plan, which covers up to two entities (one global) and one local card program.
• Zoho Expense is another freemium option with a free plan and a free trial.
• Moss may suit a team of up to three users seeking a free plan with unlimited cards, up to 20 invoices per month, configurable approvals and a debit-only wallet.
• Odoo Expenses offers a free one-app plan with unlimited users; its Standard and Custom plans have custom pricing.
• Cegid Retail is a paid option with custom pricing and demo requests.
• Navan Expense is a freemium option with a free plan.
• BILL Accounts Payable is a paid option with a free trial and an Essentials plan at $49 a month for accounts payable and accounts receivable.

Verdict

Expensify is a strong fit for individuals and especially small or midsize businesses that want receipt-driven expense reporting, reimbursements and card-feed imports, with travel and integrations available in the same product. Submit gives teams a no-cost way to handle core expense work, and the card-import flexibility is a clear reason to choose it. Look elsewhere if you need accounting or tax software, or if your team cannot meet the card-spend condition for the lowest annual Control rate and finds the other per-member terms unattractive.