MileIQ

Overview

MileIQ is a mileage tracker for people who need records for tax deductions or reimbursements, and for teams reviewing employee mileage. Automatic capture and reports make it a practical fit when the goal is documenting trips, not watching drivers’ live locations.

Key features

Automatic mileage tracking feeds into a simple business-or-personal classification flow: drivers can swipe to classify drives, or use Work Hours, Named Locations, and Frequent Drives as classification aids. That can reduce sorting work for recurring trips, while still leaving drivers responsible for distinguishing business mileage from personal travel.

Drivers can submit a mileage report with a tap, and submitted reports include business drives. Reports can also be exported as PDF or CSV and emailed to a manager, accountant, or the driver. For an individual, that is a straightforward route from captured mileage to a shareable record; it does not by itself provide expense management beyond mileage reporting.

Teams get a web dashboard for report review. Teams Pro adds the ability to approve or reject drives, along with commute mileage deduction, Team Locations, multiple admins, and custom rates. This makes the higher tier more appropriate for organizations that need a defined review process; MileIQ is not a live fleet-position tool, since it does not track drivers’ locations live.

MileIQ says it does not sell user data and that administrators can see only drives drivers submit in mileage reports. Drive data is stored for up to seven years for mileage records in case of an IRS audit. That retention supports recordkeeping, while the administrator visibility rule gives drivers some control over what they share with a team.

Pricing

The Free plan costs nothing and includes automatic mileage tracking and auto-generated reports, but caps usage at 40 free drives every month. It suits a low-volume driver; anyone routinely exceeding that allowance will need a paid plan or another option.

Teams Lite costs $8 a month per user, billed monthly. It adds automatic tracking, driver add/remove controls, and streamlined billing, making it the entry point for teams that mainly need to manage seats and billing rather than review reports in a dashboard.

Teams costs $9 a month per user, billed monthly, and adds a reporting dashboard plus report submission and review. Choose it when managers need a review workflow; Teams Lite gives up those reporting tools.

Teams Pro costs $10 a month per user, billed monthly. It includes the reporting dashboard, drive approval or rejection, commute mileage deduction, Team Locations, multiple admins, and custom rates. The 30-day free trial requires no credit card. Pro is the strongest fit for teams that need explicit drive decisions and additional administration controls, but the per-user monthly price rises with each seat.

Unlimited costs $11.66 a year, billed annually and shown as $11.66 per month. It includes unlimited drives, automatic tracking, and auto-generated reports, making it the individual option for drivers who outgrow Free’s monthly cap. Its annual billing differs from the monthly team terms. The listed paid starting price is 8 /user/mo.

Platforms

MileIQ is available on Android, iOS, and the web, covering mobile drive capture and browser-based access for reports and team administration. The web dashboard is particularly relevant to teams reviewing submitted mileage.

Who it's for

MileIQ is a sensible choice for individuals who want automatic mileage records and shareable tax or reimbursement reports, especially if 40 monthly drives are enough on Free or unlimited drives justify the annual Unlimited plan. Teams should consider it when employee mileage needs report review or approval. It is a poor fit for organizations that need live location monitoring.

Pros and cons

• Pros: Automatic tracking, several classification aids, and PDF or CSV exports create a useful mileage-record workflow without requiring a team plan.
• Pros: Team plans scale from seat and billing management to report review and drive approval, so organizations can pay for a more involved workflow only when they need it.
• Pros: Admins only see drives drivers submit in reports, according to MileIQ, and drive records are retained for up to seven years for audit purposes.
• Cons: Free is limited to 40 drives a month, which may be restrictive for frequent drivers.
• Cons: Team reporting and approval require paid tiers, and monthly per-user billing can add up across a larger workforce.
• Cons: There is no live location tracking, so MileIQ cannot serve teams that need to monitor current vehicle positions.

Alternatives

Compare mileage tracking software if you want to weigh MileIQ against a broader set of mileage tools. Expensify is worth considering when receipt scanning, expense reports, categories, and tags matter alongside mileage; its free Submit plan covers those expense-oriented tools. Driversnote offers a free plan and paid Pro and Teams options, with Pro including unlimited trips and reports, an edit log, and a public API.

Everlance may suit drivers who want a free tier with 30 automatically detected trips per month per user, plus unlimited manual trip tracking. Hurdlr is a relevant alternative for users who want mileage tracking alongside manual finance tracking and real-time tax estimates on its free plan. MileLog may fit someone who wants free automatic drive detection, basic classification, and CSV export, with up to 15 free cloud trips per month.

MyCarTracks is another mileage and vehicle-tracking option. Psngr offers a free tier with 40 trips per month and one report per month, which may suit someone whose reporting needs are limited. TripLog has a free Basic plan with unlimited automatic GPS mileage tracking and basic expense management.

Verdict

Choose MileIQ if you want automatic mileage capture that leads to tax or reimbursement reports, or if your team needs a clear review and approval path for employee drives. Its main advantage is that connected workflow; look elsewhere if the free 40-drive cap is too low or your team needs live location tracking.