Driversnote

Overview

Driversnote is mileage-tracking software for people and organizations documenting business driving for reimbursement or tax deductions. It is a strong fit for drivers who want trips captured automatically and for teams that need a formal review process for submitted mileage.

The combination of automatic logging, business-versus-personal classification, and exportable reports handles the core record-keeping task well. The important limitation is the Free plan’s cap of 15 reportable trips per month, which can quickly become restrictive for regular drivers.

Key features

Phone motion detection records trips automatically, reducing the need to remember a start button on every journey. Users can classify trips as business or personal, while adding work hours enables automatic classification for recurring schedules. An optional Bluetooth iBeacon in the vehicle starts and stops tracking when the driver enters or leaves, giving users another trigger for capture.

Reports can be created and sent in the app or saved as PDF and Excel files. That makes the output practical for reimbursement and tax records, and expense export, reimbursement rates, and vehicle profiles support common mileage workflows. Accounting connections are provided for Wave in Canada and the United States and Dinero in Denmark; organizations using other accounting systems will need to work from exported files.

Team controls go beyond shared reporting. Teams can collect submissions, review and approve them, apply tags and notes, send reminders, set custom rates, and use audit tools. Managers see only submitted trips, and personal details can be censored in team reports. Driversnote says location is recorded only while a user is driving and that users own their trip data. Its privacy policy describes safeguards and names Google Cloud as a hosting sub-processor.

Pricing

Driversnote uses a freemium model with paid plans from $11 per user per month. The Free plan has no listed price, supports iOS, Android, and web, and allows 15 trips per month with reporting for up to those 15 trips. It suits occasional drivers who can stay within that quota, but not anyone needing a complete monthly driving record beyond it.

Pro costs $11 a month and removes the trip and report ceiling. It includes edit log access, a public API, and a free iBeacon with a yearly subscription. This is the clearest individual upgrade when unlimited reporting or integrations through the API matter.

Teams costs $11 a month for teams of two to 10 users. It provides unlimited trips and reports, administrative report collection and validation, a public API, and a free iBeacon with a yearly subscription. The plan is aimed at small groups that need approval rather than merely shared exports.

Teams+ serves organizations with 11 or more users. Pricing is custom, and the plan adds unlimited trips and reports, SSO, a public API, tailored onboarding, and a dedicated Customer Success Manager. Free, Pro, and Teams include 24/7 support; Teams+ adds the named customer-success contact.

Platforms

Driversnote is offered on Android, iOS, and the web, with an API for connected workflows. The Free plan explicitly supports iOS, Android, and web, while paid plans add API access for programmatic use.

Who it's for

Choose Driversnote if you regularly document business mileage and want motion-based capture instead of manual trip starts, then need reports suitable for reimbursement or tax deductions. It also fits small and larger organizations that require collection, approval, custom rates, and auditability while limiting managers’ view to submitted trips.

It is less suitable for occasional users whose needs are met by a larger free quota, or for businesses expecting broad accounting coverage beyond Wave and Dinero. Drivers who exceed 15 trips monthly will need a subscription for uninterrupted reporting.

Pros and cons

Pros

• Automatic capture: Motion detection and the optional iBeacon reduce missed starts and stops.
• Useful exports: PDF and Excel reports can be sent from the app and used for reimbursement or tax records.
• Serious team workflow: Collection, validation, approvals, reminders, custom rates, and audit tools support accountable review.
• Privacy controls: Managers see submitted trips only, with personal details censorable in team reports.
• Flexible deployment: Android, iOS, web, and API access cover individual and connected business use.

Cons

• Free quota is small: Fifteen reportable trips per month is inadequate for frequent drivers.
• Accounting reach is narrow: Direct integrations are limited to Wave in Canada and the United States and Dinero in Denmark.
• Higher-tier pricing is opaque: Free and Teams+ prices are custom or unlisted, complicating budget comparisons.

Alternatives

Expensify is the better choice when receipt scanning, expense reports, and broad desktop support matter alongside mileage tracking; its Submit plan is free for all members.

Everlance suits users who want 30 automatically detected trips per month on its free Basic plan, plus unlimited manual tracking.

Hurdlr is worth choosing when unlimited semi-automatic mileage tracking and real-time tax estimates are priorities in a free plan.

MileIQ offers 40 free drives monthly and may fit drivers who need a larger free allowance than Driversnote’s 15 trips.

MileLog is an alternative for automatic detection, basic classification, CSV export, and 15 free cloud trips monthly.

MyCarTracks is oriented toward vehicle and fleet monitoring, with a free allowance of two vehicles, two weeks of cloud history, and five report downloads per month.

Psngr provides 40 trips and one report per month on its free plan, making it a possible fit for lighter reporting needs.

Ramp Mileage Reimbursement is an option for organizations already using Ramp’s reimbursement platform, with a free plan for domestic reimbursements.

For a broader category comparison, see Mileage Tracking Software.

Verdict

Driversnote is a strong recommendation for individuals and teams that value automatic trip capture, usable PDF or Excel reports, and structured review controls. Choose Pro or Teams when 15 monthly trips is not enough; look elsewhere if you need a broader free allowance, wider accounting integrations, or fully transparent pricing at larger team sizes.