BILL Accounts Payable

Overview

BILL Accounts Payable brings invoice capture, bill approvals, payment processing, and accounting synchronization into one workflow. AI supports invoice capture, while approval routing helps teams move bills through review. BILL says more than 500,000 businesses use its financial-operations platform, which serves small and midsize businesses and accounting firms.

The company was founded in 2006 and is headquartered in San Jose, California. BILL connects customers with more than 4 million vendors. Its bill payment tools support paying up to 2,000 bills at a time, with options that include ACH, credit card, check, and international wire transfer.

For purchasing workflows, BILL can match invoices with purchase orders and receipts using two-way or three-way matching. BILL Multi-Entity centralizes bill approval, review, and payment across entities and locations. Accounting teams can connect workflows through automatic syncs, file exchange, or the API Platform.

Key features

Invoice processing and approvals

Invoice capture and approval routing are core parts of the service. Essentials includes standard approval policies; Team adds custom user roles; and Corporate offers custom approval policies and roles. Corporate also includes procurement features such as purchase orders and two-way matching.

The platform automates two-way and three-way matching among invoices, purchase orders, and receipts. AI multi-line bill coding is available on Team and Corporate. Support for budget controls, bill pay, expense reimbursements, corporate cards, and card issuance extends the broader financial-operations offering, though the listed AP plan details do not specify all of these capabilities by tier.

Accounting connections and administration

AP and AR offer automatic two-way synchronization with QuickBooks Online, QuickBooks Pro/Premier, QuickBooks Enterprise, Xero, Oracle NetSuite, Sage Intacct, and Microsoft Dynamics. Essentials instead specifies manual CSV import and export; BILL also offers CSV exchange and an API Platform for custom connections to accounting systems, ERPs, and internal tools.

Enterprise adds multi-entity and multi-location accounting, purchase-order sync, single sign-on, enhanced security, and priority support. Across plans, BILL describes standard or custom user roles and approval policies, with approver-only discounts on Corporate. All plans include live chat and phone support; customers also have access to the Help Center and a dedicated support team, with support options varying by plan.

The mobile app supports Android 7.0 or later and iOS 16 or later, and synchronizes data and actions with the desktop application. BILL says it undergoes annual SOC 1 and SOC 2 Type II audits and uses a PCI-certified vendor for credit-card payments.

Pricing

AP and AR are paid subscriptions priced per user. Essentials is 49.00 USD per month, billed monthly; Team is 65.00 USD per month, billed monthly; and Corporate is 89.00 USD per month, billed monthly. Enterprise pricing is custom and not listed. A free trial is available, but there is no free plan for AP or AR.

BILL Spend & Expense is $0 per user per month and includes cards, budgets, expense tracking, and credit-line access. That free offering applies to Spend & Expense, not the AP and AR subscriptions. Some checks, ACH, instant transfers, and international payments incur fees regardless of plan.

Platforms

BILL lists Android, iOS, web, and API access. The mobile app requires Android 7.0 or later or iOS 16 or later. Integration methods include direct accounting sync, custom file integration, and the API Platform.

Who it's for

BILL Accounts Payable is aimed at accounts payable teams that need to capture invoices, route approvals, pay vendors, and keep accounting data synchronized. Its matching and multi-entity options also suit organizations coordinating purchase orders, receipts, or bills across locations and entities. BILL identifies small and midsize businesses and accounting firms as customers for its financial-operations platform.

Pros and cons

• Pros: AI invoice capture, approval workflows, bill payments, and accounting synchronization are combined in one service.
• Pros: Matching supports two-way and three-way processes, and Enterprise includes multi-entity and multi-location capabilities.
• Pros: Automatic two-way sync covers several major accounting products, with CSV and API options for custom integrations.
• Cons: AP and AR require paid subscriptions; the free Spend & Expense plan does not cover them.
• Cons: Enterprise pricing is custom and not listed, and some payment methods incur transaction fees on any plan.
• Cons: Automatic sync and custom roles or policies vary by plan; Essentials specifies manual CSV exchange.

Alternatives

Compare BILL with other options in Accounts Payable Software and Accounts Payable Automation Software. For related financial workflows, browse Accounts Receivable Software, AI Invoice Processing Software, and Collections Software.

Other listed products include Centime AP Automation, Invoiced, and FIS Data Integrity Manager.

Verdict

BILL Accounts Payable combines invoice handling, approval routing, payment execution, and accounting connections, with higher-tier options for procurement matching and multi-entity operations. Its main trade-offs are a paid AP subscription, plan-dependent integrations and administration, custom Enterprise pricing, and fees on some transactions. Teams should compare the capabilities of each tier against the payment and accounting workflows they need.