Best Document Collaboration Software in 2026
Updated
In short: Lark is ranked #1 of 32 as of 4 October 2026, ahead of AFFiNE and Notion. The best-ranked option with a free plan is AFFiNE. The lowest first paid tier on this page is WPS Docs at $0.49/mo.
When your team works on shared documents, consider how each tool handles participation and control. Compare approval workflows, audit logs, collaborator limits, guest access, role permissions, and version history; the free plan and starting paid price can also help you weigh the options. Zoho Writer, Google Docs, and ONLYOFFICE Docs lead the ranking, followed by tools including Notion, Confluence, and Coda. Think about who needs to contribute, whether reviews require a defined approval process, and how much access people should have. Checking how easily collaborators can revisit earlier versions may also help you find a fit for the way your group creates and maintains documents.
32 document collaboration software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
#1 Lark Top pick · 7.6 
#2 AFFiNE Runner-up · 7.5 Free plan · $6.75/mo
#3 Notion Also great · 7.4 Free plan · $10/mo
- Free plan AndroidapiiOSLinuxmacOSWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free planFree trial AndroidextensioniOSLinuxmacOSself-hostedWebWindows
- Free plan
- Yes
- Version history
- limited
- Role permissions
- Yes
RecognisedDocumentedFree planPlatforms$6.75/mofirst paid tier About AFFiNEVisit site - Free plan AndroidiOSmacOSWebWindows
- Free plan
- Yes
- Paid from
- 10 /user/mo
RecognisedDocumentedFree planPlatforms$10/mofirst paid tier About NotionVisit site - Free planFree trial AndroidapiiOSLinuxmacOSWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free planFree trial AndroidapiiOSLinuxmacOSself-hostedWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free planFree trial AndroidextensioniOSLinuxmacOSWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms$0.49/mofirst paid tier About WPS DocsVisit site - Free plan AndroidiOSLinuxmacOSself-hostedWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms$3.40/mofirst paid tier About Collabora OnlineVisit site - Free planFree trial AndroidiOSself-hostedWeb
- Free plan
- Yes
- Paid from
- 5.42 /user/mo
RecognisedDocumentedFree planPlatforms$5.42/mofirst paid tier About ConfluenceVisit site - Free plan AndroidiOSmacOSWebWindows
- Free plan
- Yes
- Paid from
- 6.4 /user/mo
RecognisedDocumentedFree planPlatforms - Free planFree trial AndroidapiextensioniOSmacOSWebWindows
- Free plan
- Yes
- Approval workflows
- Yes
- Version history
- unlimited
- Guest access
- comment_only
- Role permissions
- Yes
RecognisedDocumentedFree planPlatforms$199/mofirst paid tier About ZiflowVisit site - Free plan AndroidapiextensioniOSLinuxmacOSWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free plan AndroidapiiOSWeb
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms$0.99/mofirst paid tier About Dropbox PaperVisit site - Free plan AndroidapiiOSWeb
- Free plan
- Yes
- Approval workflows
- Yes
- Version history
- unlimited
- Guest access
- edit
- Role permissions
- Yes
RecognisedDocumentedFree planPlatforms$12/mofirst paid tier About CodaVisit site - Free plan AndroidiOSmacOSWebWindows
- Free plan
- Yes
- Paid from
- 7 /user/mo
RecognisedDocumentedFree planPlatforms$7/mofirst paid tier About Microsoft WordVisit site - Free plan Web
- Free plan
- Yes
- Paid from
- 5 /user/mo
- Version history
- limited
RecognisedDocumentedFree planPlatforms$5/mofirst paid tier About HackMDVisit site - Free trial AndroidextensioniOSWeb
- Free plan
- Yes
- Paid from
- 7 /user/mo
RecognisedDocumentedFree planPlatforms$7/mofirst paid tier About Google DocsVisit site - AndroidiOSWebWindowsRecognisedDocumentedFree planPlatforms$7/mofirst paid tier About Microsoft LoopVisit site
- Free trial AndroidapiextensioniOSmacOSWebWindows
- Free plan
- No
- Paid from
- 10 /user/mo
RecognisedDocumentedFree planPlatforms$0.83/mofirst paid tier About SliteVisit site - Free plan Web
- Free plan
- Yes
- Version history
- limited
RecognisedDocumentedFree planPlatforms - Free trial AndroidiOSWeb
- Free plan
- No
- Approval workflows
- Yes
- Version history
- unlimited
- Guest access
- edit
- Role permissions
- Yes
RecognisedDocumentedFree planPlatforms€3/mofirst paid tier About WimiVisit site - WebWindowsmacOSLinuxiOSAndroidRecognisedDocumentedFree planPlatforms
- WebWindowsiOSAndroid
- Free plan
- No
- Approval workflows
- Yes
- Version history
- limited
- Guest access
- edit
- Role permissions
- Yes
RecognisedDocumentedFree planPlatforms - WebmacOSiOSAndroid
- Free plan
- Yes
- Version history
- limited
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- Yes
- Approval workflows
- Yes
- Version history
- unlimited
- Guest access
- comment_only
- Role permissions
- Yes
RecognisedDocumentedFree planPlatforms - WebmacOSiOS
- Free plan
- No
- Paid from
- 10 /user/mo
- Version history
- unlimited
RecognisedDocumentedFree planPlatforms$10/mofirst paid tier About QuipVisit site
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which document collaboration software is ranked first on Everything Xiaomi?
Lark is ranked #1 of 32 with a score of 7.6. AFFiNE is second and Notion third.
How many of these have a free plan?
16 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, WPS Docs has the lowest first paid tier we found: $0.49/mo.
How is this list ranked?
Ranked on what each maker publishes: documentation depth, a free tier and the platforms it runs on. Paid placements never change a rank.