Best Knowledge Management Software in 2026
Updated
In short: Lark is ranked #1 of 37 as of 4 October 2026, ahead of Nuclino and ProProfs Knowledge Base. The best-ranked option with a free plan is Nuclino. The lowest first paid tier on this page is Slite at $0.83/mo.
Shared knowledge tools give teams a way to keep reference material and guidance organized. Compare supported content types and version history to see what each option can hold and how updates are tracked. AI search, granular permissions, mobile apps and single sign-on are other useful distinctions; free-plan availability and paid-from pricing add context for access and administration. The ranking begins with Nuclino, Confluence and ProProfs Knowledge Base, followed by Slab and Wiki.js. Weigh these features against how your team expects people to contribute to, find and maintain its information.
37 knowledge management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
#1 Lark Top pick · 7.5 
#2 Nuclino Runner-up · 7.4 Free plan · Free
#3 ProProfs Knowledge Base Also great · 7.4 Free plan · $0.99/mo
- Free plan AndroidapiiOSLinuxmacOSWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free planFree trial AndroidapiiOSLinuxmacOSWebWindows
- Free plan
- Yes
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms - Free planFree trial AndroidapiextensioniOSWebWindows
- Free plan
- Yes
- Paid from
- 0.99 /user/mo
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$0.99/mofirst paid tier About ProProfs Knowledge BaseVisit site - Free planFree trial AndroidiOSself-hostedWeb
- Free plan
- Yes
- Paid from
- 5.42 /user/mo
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$5.42/mofirst paid tier About ConfluenceVisit site - Free plan apiLinuxmacOSself-hostedWebWindows
- Free plan
- Yes
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms - Free plan apiLinuxmacOSself-hostedWebWindows
- Free plan
- Yes
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms - Free plan apiextensionmacOSWebWindows
- Free plan
- Yes
- Paid from
- 13 /user/mo
- AI search
- Yes
- Single sign-on
- Yes
- Granular permissions
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$1,713/mofirst paid tier About ScribeVisit site - Free planFree trial AndroidiOSWeb
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free plan apiLinuxself-hostedWeb
- Free plan
- Yes
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms£37.50/mofirst paid tier About BookStackVisit site - Free planFree trial apiWeb
- Free plan
- Yes
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$65/mofirst paid tier About GitBookVisit site - Free plan WebWindowsmacOS
- Free plan
- Yes
- Paid from
- 6.67 /user/mo
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$6.67/mofirst paid tier About SlabVisit site - Free plan Web
- Free plan
- Yes
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$250/mofirst paid tier About ReadMeVisit site - Free trial AndroidapiextensioniOSmacOSWebWindows
- Free plan
- No
- Paid from
- 10 /user/mo
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$0.83/mofirst paid tier About SliteVisit site - WebWindowsmacOSiOSAndroidLinux
- Free plan
- No
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$10/mofirst paid tier About OutlineVisit site - Free trial apiLinuxself-hostedWebWindows
- Free plan
- No
- Single sign-on
- Yes
- Granular permissions
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$25/mofirst paid tier About PHPKBVisit site - WebWindowsmacOSLinuxiOSAndroid
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - WebWindowsmacOSLinux
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - WebWindowsmacOSLinux
- Free plan
- No
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$80/mofirst paid tier About ArchbeeVisit site - WebiOSAndroid
- Free plan
- Yes
- AI search
- No
- Single sign-on
- Yes
- Granular permissions
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free trial apiself-hostedWebWindows
- Granular permissions
- Yes
RecognisedDocumentedFree planPlatforms - Free trial extensionWeb
- Free plan
- No
- Paid from
- 6.3 /user/mo
- AI search
- Yes
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$6.30/mofirst paid tier About KipwiseVisit site - Web
- Free plan
- No
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$100/mofirst paid tier About KnowledgeOwlVisit site - Web
- Free plan
- No
- Paid from
- 8 /user/mo
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms$8/mofirst paid tier About TettraVisit site - Web
- Free plan
- No
- Single sign-on
- Yes
- Version history
- Yes
RecognisedDocumentedFree planPlatforms
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which knowledge management software is ranked first on Everything Xiaomi?
Lark is ranked #1 of 37 with a score of 7.5. Nuclino is second and ProProfs Knowledge Base third.
How many of these have a free plan?
12 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Slite has the lowest first paid tier we found: $0.83/mo.
How is this list ranked?
Ranked on what each maker publishes: documentation depth, a free tier and the platforms it runs on. Paid placements never change a rank.