Best HR Document Management Software in 2026
Updated
In short: IceHrm is ranked #1 of 26 as of 4 October 2026, ahead of Zoho People and SovoHR. The best-ranked option with a free plan is Zoho People. The lowest first paid tier on this page is Sesame HR at $0.31/mo.
HR document management software helps teams handle employee documents and access. The ranked entries begin with IceHrm, Zoho People, and SovoHR. Compare the permission model, audit log, and retention automation to evaluate the listed controls, while employee self-service and OCR search speak to access and retrieval. API access and storage included offer further points to check. Consider free-plan availability and the paid-from price alongside those capabilities. Use the ranking to navigate the options, and weigh the listed features against your organization’s document workflows and governance requirements.
26 HR document management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
#1 IceHrm Top pick · 7.2 
#2 Zoho People Runner-up · 7.1 Free plan · Free
#3 SovoHR Also great · 6.9 Free plan · £19.99/mo
- Free planFree trial AndroidapiiOSself-hostedWeb
- Free plan
- Yes
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms - Free plan WebiOSAndroid
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free planFree trial Web
- Free plan
- Yes
- Retention automation
- Yes
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms£19.99/mofirst paid tier About SovoHRVisit site - AndroidapiiOSLinuxmacOSself-hostedWebWindows
- Retention automation
- Yes
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms - Free plan self-hostedWeb
- Free plan
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms - WebiOSAndroid
- Free plan
- No
RecognisedDocumentedFree planPlatforms - AndroidiOSWeb
- Free plan
- No
- Retention automation
- Yes
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms - Free trial AndroidapiiOSWeb
- Free plan
- No
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms$0.31/mofirst paid tier About Sesame HRVisit site - Free trial AndroidiOSWeb
- Free plan
- No
- Paid from
- 5 /user/mo
RecognisedDocumentedFree planPlatforms$5/mofirst paid tier About DeputyVisit site - Free trial AndroidapiiOSWeb
- Free plan
- No
- Retention automation
- Yes
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms£4/mofirst paid tier About Sense HRVisit site - AndroidapiiOSWeb
- Free plan
- No
- Retention automation
- Yes
- OCR search
- Yes
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms£8/mofirst paid tier About timeware HRMS Document ManagementVisit site - WebiOSAndroid
- Free plan
- No
- Paid from
- 8 /user/mo
RecognisedDocumentedFree planPlatforms$8/mofirst paid tier About FactorialVisit site - WebiOSAndroidRecognisedDocumentedFree planPlatforms
- WebiOSAndroid
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Web
- Retention automation
- Yes
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Retention automation
- Yes
- OCR search
- Yes
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms - WebiOSAndroidRecognisedDocumentedFree planPlatforms
- Web
- Free plan
- No
RecognisedDocumentedFree planPlatforms$3/mofirst paid tier About Operentra HRMVisit site -
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
- Audit log
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
- Audit log
- Yes
- Employee self-service
- Yes
RecognisedDocumentedFree planPlatforms - WebAndroid
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
RecognisedDocumentedFree planPlatforms - RecognisedDocumentedFree planPlatforms
- WindowsLinux
- Free plan
- No
RecognisedDocumentedFree planPlatforms
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which HR document management software is ranked first on Everything Xiaomi?
IceHrm is ranked #1 of 26 with a score of 7.2. Zoho People is second and SovoHR third.
How many of these have a free plan?
4 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Sesame HR has the lowest first paid tier we found: $0.31/mo.
How is this list ranked?
Ranked on what each maker publishes: documentation depth, a free tier and the platforms it runs on. Paid placements never change a rank.