18.3
Zoho People is a human resources service for keeping employee records and managing time off, onboarding, performance, and time tracking.
Free planAndroidiOSWeb
Best HR Document Management Software in 2026
Zoho People leads this chart of 25 (8.3/10, free plan). Employment Hero is next (7.8/10), and IceHrm is the next highest-placed with a free plan (7.6/10). HR document management tools store, organise and retrieve employee files; the choice turns on mobile access and controls such as permissions, retention and audit logs. Check for an Android app first, then confirm web, Windows, iPhone or iPad, Mac, and Linux access if needed. Compare free access, paid pricing, storage, search and integration options before choosing.
27.8
AndroidiOSWeb
37.6
IceHrm is an HR platform for employee records, leave, attendance, payroll, recruitment and related operations.
Free planAndroidiOSWeb
- 4
Deputy
Deputy is a workforce management platform for scheduling shifts, tracking time, and managing teams.
AndroidiOSWeb7.4From $5 a month - 5
SovoHR
SovoHR is a web-based HR platform for hiring, employee administration and UK compliance.
Free planWebSelf-hosted7.3From £19.99 a month - 6
Leapsome
Leapsome is an AI-powered HR platform that combines core HR operations with talent management.
AndroidiOSWebAPI7.2From €3 a month - 7
Sense HR
AndroidiOSWebAPI7.1 - 8
Sesame HR
Sesame HR is a human resources platform for managing teams’ work experience, with tools for time management, employee records, talent processes, and payroll.
AndroidiOSWebAPI7.0From $3.75 a month - 9
RootHR
RootHR is a cloud-based platform for UK employers that combines HR management, workforce operations and UKVI compliance.
AndroidiOSWeb6.8 - 10
Dayforce Scheduling
Dayforce Scheduling helps organizations plan staffing coverage, manage labor budgets, and give employees ways to arrange their schedules.
AndroidiOSWebAPI6.5 - 11
6.5From $8 a month - 12
Open HRMS Employee Document Management
Open HRMS Employee Document Management is a module for storing and organizing employee records such as certificates, appraisal reports, passports, and licenses.
WebLinuxSelf-hostedWindows6.5From $99.99 a month - 13
Paycom
Paycom is a cloud-based human capital management platform that brings payroll and HR into one place.
AndroidiOSWeb6.5 - 14
ServiceNow Event Management
WebAPILinuxWindows6.5 - 15
timeware HRMS Document Management
timeware HRMS Document Management is an integrated module for storing documents against employee records and managing their workflows.
AndroidiOSWebAPI6.5From £8 a month - 16
Dapplon Policy Distribution
Dapplon Policy Distribution is a document management feature in Dapplon’s HR platform for employee documents and company policies, from onboarding through exit.
AndroidiOSWebAPI6.4 - 17
Operentra HRM
Web and API tools bring together staff data, attendance, leave, payroll and approvals.
WebAPI6.4From $3 a month - 18
WORKSPHR Organizational Chart
Android app and web software build org charts from records, with automatic updates and reporting lines.
AndroidWeb6.3From 79 PHP a month - 19
Personio
Android app with web and iOS access supports personnel files and leave requests.
AndroidiOSWeb6.2 - 20
Efalia HR ECM
Efalia HR ECM is a document management system for employee records, covering the process from onboarding through offboarding.
AndroidiOSWebAPI6.0 - 21
DutyDuke
DutyDuke is an open-source HR management platform for small and mid-sized companies.
Free planWebSelf-hosted5.9Free plan - 22
oneDox
oneDox manages HR documents across onboarding, generation, acceptance, signing, validation, and archiving.
WebSelf-hosted5.8 - 23
UKG Document Manager
Web software provides role-based access, retention automation, audit logs and employee self-service.
Web4.9 - 244.8
- 25
Iron Mountain Digital HR Solution
Web software adds retention rules, OCR lookup, audit trails and employee self-service.
Web4.7
Choosing well
Which platforms does it need to run on?
Start with Android support if staff handle files on phones; then check web access and support for Windows, iPhone or iPad, Mac, Linux, APIs or self-hosting.
Platform coverage differs by product, so confirm the exact combination your HR team uses.
Does it offer a free plan or trial?
A free plan or trial lets you assess document workflows before paying; compare that access with the paid starting price.
Check whether the free option has limits that affect storage, users, retention automation, OCR search or audit logs.
What document controls should it include?
Compare retention automation, OCR search, audit logs and permission models because these features govern how files are kept, found and accessed.
Look for employee self-service when staff need to view or submit their own records.
How much storage and API access does it provide?
Review included storage and API access against your file volume and integrations.
An API can connect HR documents with other systems, while self-hosted deployment may suit teams that need to run the service on their own infrastructure.
Do you need open-source or self-hosted software?
The list records no open-source products, so check licensing terms before planning code changes or internal hosting.
Self-hosted availability is a separate platform detail and should be confirmed for the product you select.
Questions people ask
Which HR document management tools have Android apps?
Android availability varies by product. Check the platform details for the tool you are considering, then confirm whether its mobile features cover your document tasks.
Can I use HR document software in a web browser?
Web access is listed across this category. Confirm the browser workflow, permissions and search features before moving employee files.
Do HR document tools offer free plans?
Free plans are available for some products, and trial periods are offered by others. Compare what the free access includes with the paid starting price.
What features help find and protect HR files?
Compare OCR search, retention automation, audit logs and permission models. These controls affect how files are located, kept and accessed.
Is open-source HR document management software included?
The list records no open-source products. Review licensing and self-hosted support if those requirements matter to your team.