timeware HRMS Document Management

C tier on HR Document Management SoftwareScore 6.2 · #13 of 26

Android app: Yes
Free plan: No
Paid plans from: £8/mo
Runs on: Android, api, iOS, Web

timeware.co.uk

Summary

timeware HRMS Document Management is an integrated module for storing documents against employee records and managing their workflows. Uploaded files are indexed with OCR, including scans and handwriting, so users can search document contents by phrase. Employees can acknowledge documents through the ESS app, while smart PDF forms can be prefilled with employee data and file signed responses to the record. HR can also send new starters a secure form link by email or SMS for online completion and signature. The module supports PDFs, Office documents, and images up to 10 MB each; media-library videos can be up to 450 MB. Permissions apply to documents and search results, and files use secure, time-limited links. Data is hosted in the UK on Microsoft Azure and encrypted in transit and at rest. The timeware HRMS subscription is listed at 8.00 GBP per month per employee, charged according to the chosen live-employee limit, with a one-off configuration fee. The subscription includes a managed service, UK support, updates, onboarding, and data migration; archived people cost £1/mo.

Who it is for

It suits HR teams that need employee-file document workflows, searchable uploads, acknowledgements, and forms linked to personnel records. Its API and listed integrations may also suit organizations connecting HR records with other systems.

What is good

OCR indexes scans and handwriting for phrase searches.
Signed PDF form answers file to employee records.
Employee acknowledgements are recorded for engagement and compliance.
Developer API is included in every subscription.

What to know first

Documents and images are limited to 10 MB each.
A one-off configuration fee applies.
Archived people cost £1/mo.

Verdict

timeware’s module combines document filing, searchable content, acknowledgements, and employee forms within an HRMS. Consider its file-size limits and configuration fee alongside the per-employee subscription.

timeware HRMS Document Management plans and pricing

All plans

timeware® HRMS £8/mo per employee; charged on chosen live-employee limit unlimited users · all modules and three apps · managed service, UK support, updates, UK hosting, onboarding and data migration included · archived person £1/mo · one-off configuration fee timeware.co.uk · 30 Sept 2026

Compared on HR document management software

Free plan: Notimeware.co.uk
Retention automation: Yestimeware.co.uk
OCR search: Yestimeware.co.uk
Audit log: Yestimeware.co.uk
Employee self-service: Yestimeware.co.uk
API access: Yestimeware.co.uk

Facts

Purpose: Document management is an integrated HRMS module for filing documents against employee records and managing document workflows.timeware.co.uk · 30 Sept 2026
AI indexing: Uploads are automatically indexed with OCR, including scans and handwriting, and can be searched by phrases in their contents.timeware.co.uk · 30 Sept 2026
Acknowledgements: Employees can acknowledge documents through the ESS app, with engagement and compliance recorded.timeware.co.uk · 30 Sept 2026
Forms: Smart PDF forms can be prefilled with employee data; signed answers are filed into the employee record automatically.timeware.co.uk · 30 Sept 2026
New starter workflow: HR can send a secure form link by email or SMS for a new starter to complete and sign online.timeware.co.uk · 30 Sept 2026
File limits: PDFs, Office documents and images are supported up to 10 MB per document; videos in the media library can be up to 450 MB.timeware.co.uk · 30 Sept 2026
Access controls: Documents follow timeware’s permission model, search results are permission-scoped, and files are served through secure, time-limited links.timeware.co.uk · 30 Sept 2026
Hosting and encryption: Document data is stored in the UK on Microsoft Azure and encrypted at rest and in transit.timeware.co.uk · 30 Sept 2026
Integrations: The maker lists connections including Suprema, Paxton Net2, Sage, ADP, BambooHR and Genetec, plus exports for major UK payroll providers.timeware.co.uk · 30 Sept 2026
API: The Developer API is described as a versioned REST API with signed webhooks and a change feed, included in every subscription.timeware.co.uk · 30 Sept 2026
Security certifications: The maker lists ISO 27001:2022 and Cyber Essentials Plus and says customer data stays in UK regions, with London primary hosting and Cardiff disaster recovery.timeware.co.uk · 30 Sept 2026
Support: Subscriptions include a fully managed service, UK support and a named customer care team from go-live.timeware.co.uk · 30 Sept 2026
Company history: timeware says it was founded in 1986 and designs, builds and supports workforce management software from Rochdale, England.timeware.co.uk · 30 Sept 2026