timeware HRMS Document Management
timeware HRMS Document Management is an integrated module for storing documents against employee records and managing their workflows.
What timeware HRMS Document Management is
timeware HRMS Document Management is an integrated module for storing documents against employee records and managing their workflows. Uploaded files are indexed with OCR, including scans and handwriting, so users can search document contents by phrase. Employees can acknowledge documents through the ESS app, while smart PDF forms can be prefilled with employee data and file signed responses to the record. HR can also send new starters a secure form link by email or SMS for online completion and signature. The module supports PDFs, Office documents, and images up to 10 MB each; media-library videos can be up to 450 MB. Permissions apply to documents and search results, and files use secure, time-limited links. Data is hosted in the UK on Microsoft Azure and encrypted in transit and at rest. The timeware HRMS subscription is listed at £8 a month per employee, charged according to the chosen live-employee limit, with a one-off configuration fee. The subscription includes a managed service, UK support, updates, onboarding, and data migration; archived people cost £1/mo.
Good
- OCR indexes scans and handwriting for phrase searches.
- Signed PDF form answers file to employee records.
- Employee acknowledgements are recorded for engagement and compliance.
- Developer API is included in every subscription.
Watch out
- Documents and images are limited to 10 MB each.
- A one-off configuration fee applies.
- Archived people cost £1/mo.
Who it suits
It suits HR teams that need employee-file document workflows, searchable uploads, acknowledgements, and forms linked to personnel records. Its API and listed integrations may also suit organizations connecting HR records with other systems.
Verdict
timeware’s module combines document filing, searchable content, acknowledgements, and employee forms within an HRMS. Consider its file-size limits and configuration fee alongside the per-employee subscription.
Plans and prices
From timeware HRMS Document Management's own pricing page, checked 30 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| timeware® HRMS | £8 a month | unlimited users · all modules and three apps · managed service, UK support, updates, UK hosting, onboarding and data migration included · archived person £1/mo · one-off configuration fee · per employee; charged on chosen live-employee limit |
The facts
Each one read from timeware HRMS Document Management's own pages, with the date it was checked.
What it does
- Access controls
- Documents follow timeware’s permission model, search results are permission-scoped, and files are served through secure, time-limited links.checked 30 Sep 2026
- Acknowledgements
- Employees can acknowledge documents through the ESS app, with engagement and compliance recorded.checked 30 Sep 2026
- AI indexing
- Uploads are automatically indexed with OCR, including scans and handwriting, and can be searched by phrases in their contents.checked 30 Sep 2026
- API
- The Developer API is described as a versioned REST API with signed webhooks and a change feed, included in every subscription.checked 30 Sep 2026
- File limits
- PDFs, Office documents and images are supported up to 10 MB per document; videos in the media library can be up to 450 MB.checked 30 Sep 2026
- Forms
- Smart PDF forms can be prefilled with employee data; signed answers are filed into the employee record automatically.checked 30 Sep 2026
- Hosting and encryption
- Document data is stored in the UK on Microsoft Azure and encrypted at rest and in transit.checked 30 Sep 2026
- Integrations
- The maker lists connections including Suprema, Paxton Net2, Sage, ADP, BambooHR and Genetec, plus exports for major UK payroll providers.checked 30 Sep 2026
- New starter workflow
- HR can send a secure form link by email or SMS for a new starter to complete and sign online.checked 30 Sep 2026
- Purpose
- Document management is an integrated HRMS module for filing documents against employee records and managing document workflows.checked 30 Sep 2026
- Security certifications
- The maker lists ISO 27001:2022 and Cyber Essentials Plus and says customer data stays in UK regions, with London primary hosting and Cardiff disaster recovery.checked 30 Sep 2026
- Support
- Subscriptions include a fully managed service, UK support and a named customer care team from go-live.checked 30 Sep 2026
The company
- Company history
- timeware says it was founded in 1986 and designs, builds and supports workforce management software from Rochdale, England.checked 30 Sep 2026
- Founded
- 1986checked 28 Sep 2026
- Headquarters
- Rochdale, Greater Manchester, United Kingdomchecked 28 Sep 2026
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