oneDox
oneDox manages HR documents across onboarding, generation, acceptance, signing, validation, and archiving.
What oneDox is
oneDox manages HR documents across onboarding, generation, acceptance, signing, validation, and archiving. It can collect new-hire details once, create documents from approved information, and store completed records in digital employee folders. Employees and employers can confirm acceptance separately with one-time codes; each confirmation is logged and produces an archived PDF receipt. The event record captures the parties, time, status, and document version. oneDox supports qualified electronic signatures, including external signing by employees and employer-side signing through a connector using an SMS transaction code and signing PIN. Its described EU DSS validation checks qualification level, trust provider, certificate chain, and revocation status. PDF pages receive QR codes that identify documents and connect them to records; oneDoxPass adds a document ID and two QR codes per page for verification and lifecycle access. Audit reports can be filtered, searched, and exported as CSV. The product offers cloud SaaS and on-site deployment, with role-based folders. Pricing is a fixed monthly fee independent of user count, available by personalized quote.
Good
- One-time acceptance codes are logged
- Supports qualified electronic signatures
- Audit reports export as CSV
- Role-based folders separate access
Watch out
- Pricing requires a personalized quote
- Signed documents cannot be permanently deleted
- Closed documents are not automatically deleted
Who it suits
oneDox may suit manufacturing and office HR teams handling onboarding, document acceptance, signatures, and retention. Its cloud and on-site deployment options may matter to organizations with different hosting needs.
Verdict
oneDox covers a broad HR document lifecycle, with logged acceptance, signature validation, and audit reporting. Prospective customers need to request pricing, and its retention rules mean signed records cannot be permanently deleted.
Plans and prices
From oneDox's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| oneDox | Priced on request | Personalized quote; fixed monthly fee that does not change with number of users |
The facts
Each one read from oneDox's own pages, with the date it was checked.
What it does
- Acceptance
- Employees and employers can confirm acceptance separately using unique one-time codes, with each step logged.checked 8 Oct 2026
- Access controls
- The product provides folders with role-based permissions so employees, HR administrators and payroll staff see only the information intended for them.checked 8 Oct 2026
- Audience and scale
- The site describes use in manufacturing and office HR environments and reports more than 10,000 active users.checked 8 Oct 2026
- Audit evidence
- Each acceptance produces an archived PDF receipt, while the event log records the parties, time, status, and associated document version.checked 8 Oct 2026
- Audit reports
- Reports can be filtered by status and date, searched by employee or event ID, and exported as CSV.checked 8 Oct 2026
- Compliance validation
- The workflow includes independent EU DSS validation and describes QES signing as eIDAS-compatible for processes that require it.checked 8 Oct 2026
- Deployment
- oneDox supports cloud SaaS and on-site deployment.checked 8 Oct 2026
- Document identification
- Each generated PDF page receives a unique QR code that identifies the document, company, employee, ID, timestamp and page number.checked 8 Oct 2026
- Document passport
- oneDoxPass assigns each document a unique ID and places two QR codes on every page for content verification and lifecycle access.checked 8 Oct 2026
- Document verification
- Each page carries a verification code that can link it back to the original record and allow status checking without login.checked 8 Oct 2026
- Integrations
- Employer-side integrated QES uses a connector that signs a PDF after an SMS transaction code and signing PIN are provided.checked 8 Oct 2026
- OTP acceptance
- Employees and employers can each confirm acceptance with a unique one-time code, with each confirmation logged.checked 8 Oct 2026
- Paperless onboarding
- The product collects new-hire data once, generates HR documents from approved data and stores final documents in a digital employee folder.checked 8 Oct 2026
- Pricing
- The maker describes a fixed monthly fee independent of user count and directs prospective customers to request a personalized quote.checked 8 Oct 2026
- Purpose
- oneDox manages HR documents from onboarding and document generation through acceptance, signature, validation and archiving.checked 8 Oct 2026
- Qualified signatures
- oneDox supports QES signing, including employee-side external signing and employer-side signing through a connector using an SMS transaction code and signing PIN.checked 8 Oct 2026
- Reports
- Audit reports can be filtered by status and date, searched by employee or event ID, and exported as CSV.checked 8 Oct 2026
- Retention limit
- The FAQ says closed documents and acceptance records are not automatically deleted and signed documents cannot be permanently deleted.checked 8 Oct 2026
- Security
- The page says events are linked in a hash chain and that HMAC-SHA256 protects the chain's integrity.checked 8 Oct 2026
- Security and integrity
- The technical background describes a hash-chained event log protected with HMAC-SHA256.checked 8 Oct 2026
- Signature validation
- The product describes independent EU DSS validation of signatures, including qualification level, trust service provider, certificate chain and revocation status.checked 8 Oct 2026
The company
- Company
- The maker identifies One Learning Zrt. and lists its postal address in Budapest, Hungary.checked 8 Oct 2026
- Founded
- 2004checked 28 Sep 2026
- Headquarters
- Budapest, Hungarychecked 28 Sep 2026
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