Best Email Backup Software in 2026
Updated
In short: MSP360 Backup is ranked #1 of 31 as of 4 October 2026, ahead of VM Backup and GMvault. The best-ranked option with a free plan is VM Backup. The lowest first paid tier on this page is SysCloud Backup at $1.50/mo.
Email backup software gives you ways to preserve mail data and restore it if needed. Compared on supported providers, backup frequency, and retention period, the entries also vary in mailbox limits and restore options, including alternate, granular, and point-in-time recovery. Free-plan availability and paid-from pricing add cost details to weigh alongside those protections. Synology Active Backup for SaaS, Barracuda Cloud-to-Cloud Backup, and Mail Backup X lead the ranking, with GMvault and Keepit among the early entries. Check provider support and recovery controls against the email environment you need to protect, then consider which backup and restore capabilities matter most.
31 email backup software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
#1 MSP360 Backup Top pick · 7.1 Free plan · $1.67/mo
#2 VM Backup Runner-up · 7.1 Free plan · Free #3 GMvault Also great · 7.0 Free plan · Free- Free plan LinuxmacOSWindows
- Free plan
- No
RecognisedDocumentedFree planPlatforms$1.67/mofirst paid tier About MSP360 BackupVisit site - Free planFree trial apiLinuxself-hostedWindows
- Free plan
- No
- Granular restore
- Yes
RecognisedDocumentedFree planPlatforms - Free plan LinuxmacOSWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free plan macOS
- Free plan
- Yes
- Paid from
- 2 /user/mo
RecognisedDocumentedFree planPlatforms - LinuxmacOSWebWindows
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Free trial LinuxmacOSWindows
- Free plan
- No
- Granular restore
- Yes
RecognisedDocumentedFree planPlatforms$1333.25/mofirst paid tier About DRS Softech Microsoft 365 Backup ToolVisit site - Free plan self-hosted
- Free plan
- Yes
- Backup frequency
- continuous
RecognisedDocumentedFree planPlatforms - AndroidiOSWebRecognisedDocumentedFree planPlatforms
- apiLinuxself-hostedWebWindows
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Free trial LinuxmacOSWebWindows
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Free trial macOSself-hostedWindows
- Free plan
- No
- Backup frequency
- continuous
- Mailbox limit
- 5 mailboxes
- Granular restore
- Yes
RecognisedDocumentedFree planPlatforms$1.67/mofirst paid tier About Mail Backup XVisit site - Free trial Linuxself-hostedWebWindows
- Free plan
- No
RecognisedDocumentedFree planPlatforms - AndroidapiiOSWeb
- Free plan
- No
- Retention period
- 30 days
- Backup frequency
- continuous
- Mailbox limit
- 25 mailboxes
- Granular restore
- Yes
RecognisedDocumentedFree planPlatforms$49/mofirst paid tier About MXSaveVisit site - Free trial Web
- Free plan
- No
- Backup frequency
- daily
RecognisedDocumentedFree planPlatforms$1.50/mofirst paid tier About SysCloud BackupVisit site - LinuxmacOSWebWindows
- Free plan
- No
RecognisedDocumentedFree planPlatforms - apiWeb
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Free trial apiWeb
- Free plan
- No
- Paid from
- 3 /user/mo
- Backup frequency
- daily
RecognisedDocumentedFree planPlatforms$3/mofirst paid tier About SpinOneVisit site - LinuxWindows
- Free plan
- Yes
- Paid from
- 2 /user/mo
RecognisedDocumentedFree planPlatforms$2/mofirst paid tier About Veeam Backup for Microsoft 365Visit site - WindowsmacOS
- Free plan
- No
- Mailbox limit
- 1 mailboxes
- Granular restore
- No
RecognisedDocumentedFree planPlatforms - WindowsmacOSLinux
- Free plan
- No
RecognisedDocumentedFree planPlatforms - WindowsmacOS
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
RecognisedDocumentedFree planPlatforms - WindowsmacOSRecognisedDocumentedFree planPlatforms
- WebRecognisedDocumentedFree planPlatforms
- WindowsmacOS
- Free plan
- No
RecognisedDocumentedFree planPlatforms
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which email backup software is ranked first on Everything Xiaomi?
MSP360 Backup is ranked #1 of 31 with a score of 7.1. VM Backup is second and GMvault third.
How many of these have a free plan?
5 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, SysCloud Backup has the lowest first paid tier we found: $1.50/mo.
How is this list ranked?
Ranked on what each maker publishes: documentation depth, a free tier and the platforms it runs on. Paid placements never change a rank.