Best Event Scheduling Software in 2026
Updated
In short: Zoho Backstage is ranked #1 of 34 as of 4 October 2026, ahead of Fourwaves and Indico. The best-ranked option with a free plan is Fourwaves. The lowest first paid tier on this page is Fourwaves at $83.25/mo.
From coordinating speakers to arranging rooms and sessions, event scheduling software covers several moving parts. Compare attendee limits and mobile app support with room scheduling, session tracks, and speaker management; hybrid event support may matter depending on your format. Free-plan availability and paid-from pricing provide additional ways to assess the options. The ranked entries start with Zoho Backstage, Fourwaves, and ConfTool, with Eventation and Sched next. Consider the shape of your event and which listed scheduling tasks you need software to handle as you work through the ranking.
34 event scheduling software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
#1 Zoho Backstage Top pick · 7.3 Free plan · Free
#2 Fourwaves Runner-up · 7.2 Free plan · $83.25/mo
#3 Indico Also great · 7.2 Free plan · Free- Free planFree trial AndroidapiiOSWeb
- Free plan
- Yes
- Attendee limit
- 200 attendees
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Free plan AndroidapiiOSWeb
- Free plan
- Yes
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms$83.25/mofirst paid tier About FourwavesVisit site - Free plan AndroidapiiOSself-hostedWeb
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free plan AndroidiOSself-hostedWeb
- Free plan
- Yes
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Free planFree trial AndroidiOSWeb
- Free plan
- Yes
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Free plan AndroidiOSWeb
- Free plan
- Yes
- Attendee limit
- 400 attendees
- Session tracks
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms€119/mofirst paid tier About AgorifyVisit site - Free plan Web
- Free plan
- Yes
- Attendee limit
- 500 attendees
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms$832.50/mofirst paid tier About GythrVisit site - Free trial AndroidiOSmacOSWebWindows
- Free plan
- No
- Paid from
- 99 /mo
- Attendee limit
- 1,000 attendees
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms$99/mofirst paid tier About BagEventVisit site - AndroidiOSWeb
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - AndroidiOSWeb
- Attendee limit
- 500 attendees
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - AndroidapiiOSWeb
- Free plan
- No
- Paid from
- 199 /mo
- Attendee limit
- 500 attendees
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms$199/mofirst paid tier About EventationVisit site - Free plan Web
- Free plan
- Yes
- Session tracks
- Yes
- Room scheduling
- Yes
RecognisedDocumentedFree planPlatforms - AndroidiOSWeb
- Free plan
- No
- Attendee limit
- 500 attendees
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms$208.25/mofirst paid tier About EventiraVisit site - WebiOSAndroidRecognisedDocumentedFree planPlatforms
- WebLinux
- Free plan
- Yes
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - WebiOSAndroid
- Free plan
- No
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- Yes
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- Yes
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- Yes
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - iOSAndroid
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
- Paid from
- 1,000 /mo
- Session tracks
- Yes
- Room scheduling
- Yes
- Speaker management
- Yes
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- Yes
- Room scheduling
- Yes
RecognisedDocumentedFree planPlatforms
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which event scheduling software is ranked first on Everything Xiaomi?
Zoho Backstage is ranked #1 of 34 with a score of 7.3. Fourwaves is second and Indico third.
How many of these have a free plan?
8 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Fourwaves has the lowest first paid tier we found: $83.25/mo.
How is this list ranked?
Ranked on what each maker publishes: documentation depth, a free tier and the platforms it runs on. Paid placements never change a rank.