PragmaPlanner
PragmaPlanner is web-based event organisation software for building schedules for conferences, interview days, and summits.
What PragmaPlanner is
PragmaPlanner is web-based event organisation software for building schedules for conferences, interview days, and summits. Its solver searches scheduling combinations while accounting for organiser constraints and attendee preferences. You can assign speakers, set room capacities and blocked times, lock rooms or time slots, and record participant availability. The software flags speaker overlaps, capacity problems, and invalid placements. Attendee records can include descriptions and email addresses, and assignments can be tracked. CSV and ICS support data exchange, while customizable PDF exports provide agendas. The maker says calendar exchange works with Google Calendar, Apple Calendar, Outlook, and most other digital calendar systems. Roomless sessions can run concurrently, and hybrid schedules can combine them with physical sessions. Projects are encrypted on the user's device before syncing or sharing; the maker says its servers do not see schedules or participant data. The Free plan is free for up to 30 participants and 50 projects. Password recovery requires the signup recovery key.
Good
- Flags speaker overlaps and capacity issues.
- Supports CSV, ICS, and customizable PDF exports.
- Roomless sessions can run concurrently.
- Projects are encrypted on the user's device.
- Free plan allows up to 30 participants.
Watch out
- Free plan is limited to 50 projects.
- Password recovery requires the signup recovery key.
- It does not replace registration or ticketing tools.
Who it suits
PragmaPlanner suits organisers who need to schedule multiple tracks and coordinate speakers, rooms, and attendee preferences. It also supports hybrid schedules and calendar data exchange.
Verdict
PragmaPlanner focuses on schedule creation and coordination rather than registration or event operations. Its free plan covers smaller projects, while larger participant limits and priority support are listed with Pro.
Plans and prices
From PragmaPlanner's own pricing page, checked 5 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | Up to 30 participants · Up to 50 projects · Core scheduling features |
| Pro | Priced on request | ~200 participants, often more · Up to 1000 projects · Higher limits · Priority support · + taxes |
| White-label | Priced on request | Custom branding and domain · Custom limits and workflows · Dedicated hosted instance · Custom |
The facts
Each one read from PragmaPlanner's own pages, with the date it was checked.
What it does
- Attendee management
- Users can import attendees, add descriptions and email addresses, record availability and preferences, and track assignments.checked 5 Oct 2026
- Auto-scheduling
- Its solver searches scheduling combinations to maximize attendee satisfaction while accounting for constraints.checked 5 Oct 2026
- Calendar compatibility
- The site says ICS import and export works with Google Calendar, Apple Calendar, Outlook, and most other digital calendar systems.checked 5 Oct 2026
- Hosting and origin
- The maker says PragmaPlanner is built in Portugal and hosted on Cloudflare and Hetzner.checked 5 Oct 2026
- Imports and exports
- It supports CSV and ICS data exchange and customizable PDF agenda exports.checked 5 Oct 2026
- Issue detection
- The product flags speaker overlaps, capacity issues, and invalid placements.checked 5 Oct 2026
- Limits and scope
- The maker says the product does not replace registration, ticketing, check-in, badge printing, marketing email, or on-site operations tools.checked 5 Oct 2026
- Password recovery
- Because projects are end-to-end encrypted, the maker says it cannot reset passwords; users need the recovery key shown during signup.checked 5 Oct 2026
- Privacy and compliance
- The maker states that PragmaPlanner is GDPR compliant and that its servers do not see schedules or participant data.checked 5 Oct 2026
- Purpose
- PragmaPlanner is event organisation software focused on multi-track scheduling for conferences, interview days, and summits.checked 5 Oct 2026
- Scheduling rules
- Organizers can set speaker assignments, participant preferences, room capacities, blocked times, and room or time locks.checked 5 Oct 2026
- Security
- Projects are encrypted on the user's device before syncing or sharing; the site specifies AES-256-GCM, ECIES-based key exchange, and HKDF-SHA-256.checked 5 Oct 2026
- Support and refunds
- The site lists email support and says unconditional refunds are available within 14 days of purchase.checked 5 Oct 2026
- Virtual and hybrid events
- Roomless sessions can run concurrently without room collisions, and hybrid schedules can combine physical and Roomless sessions.checked 5 Oct 2026
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