Flexopus

Flexopus is a booking system for hybrid workplaces, with tools to manage desks, meeting rooms and parking. It is best suited to organizations that need structured permissions and a view of occupancy across office areas. Its main trade-off is a paid, per-resource model: users are unlimited, but every additional space can add to the bill.

Overview

Employees can book workplaces flexibly, while administrators can assign desks permanently or block them. Employees can also record working from home or remotely, making Flexopus useful for coordinating attendance as well as reservations. Meeting-room booking and check-in are supported, so it covers more than desk allocation.

Flexopus is available as a browser-based Progressive Web App and through iOS and Android apps. The company says it hosts the service in Germany on dedicated Hetzner Online GmbH servers and is certified to ISO 27001:2022 by TÜV Rheinland. It serves organizations from medium-sized family businesses to international corporations.

Key features

Maps, permissions and occupancy

Administrators can create and edit interactive floor plans in the application. User groups can be given workplace permissions at building, floor or individual-workstation level, while occupancy statistics can be examined at those same levels. That combination is valuable for offices with varied access rules or space-use questions; a team that only needs a simple desk calendar may not need this depth.

Integrations

Integrations include Microsoft Teams, Microsoft Entra ID SAML2 and SCIM, Google Calendar, Webex, Personio, HR WORKS and a REST API. Starter includes the Teams app and REST API; Business adds SSO/SAML2/SCIM and Google Calendar integration, as well as statistics and check-in. Organizations that need those Business capabilities must budget for the higher tier.

Pricing

Flexopus charges per resource—such as a workplace, meeting room or parking space—with unlimited users. That keeps headcount from determining the bill, but organizations with many bookable spaces should weigh resource count carefully.

• Demo Plan: free for 30 days. It includes all Starter and Business functions, with no credit card required. The no-obligation trial requires prospects to contact sales for a link.
• Starter Plan: €1.99 a month, billed monthly per resource. It includes unlimited users, workplace, parking and room booking, the Microsoft Teams app and REST API. It is the lower-cost paid option for organizations that do not need the Business tier's SSO, statistics, check-in or Google Calendar integration.
• Business Plan: €3.49 a month, billed monthly per resource. It includes Starter functions plus SSO/SAML2/SCIM, statistics, check-in and Google Calendar integration. It fits organizations that need those controls and reporting rather than just bookings.
• Enterprise: custom pricing upon request for 50 or more resources, with quantity discounts, an individual offer and a key account manager. The threshold makes this the relevant route for larger deployments, rather than smaller offices seeking a published rate.

Platforms

Flexopus supports web, iOS, Android and an API. The browser version is a Progressive Web App, alongside dedicated mobile apps.

Who it's for

Flexopus is a strong fit for organizations coordinating shared workspaces across buildings or floors, especially those that need granular permissions, occupancy statistics or integrations with workplace systems. Unlimited users can suit businesses with a large workforce relative to the number of spaces. It is less compelling for a small team that wants a free booking tool, or for an organization that needs to avoid costs scaling with resources.

Pros and cons

• Pro: Per-resource billing includes unlimited users, so the price is not tied to employee count.
• Pro: Editable floor plans, layered permissions and occupancy statistics give administrators tools to manage spaces at several levels.
• Pro: The 30-day demo opens Starter and Business functions without a credit card.
• Con: There is no free plan; after the demo, even Starter is paid.
• Con: The Business functions that matter for identity controls, statistics, check-in and Google Calendar require a higher per-resource price.
• Con: Enterprise pricing requires a request and applies to deployments of 50 or more resources.

Alternatives

desk.ly is worth considering when a permanent free tier matters more than Flexopus's plan structure: its free plan supports up to 15 users, while its listed platforms also include Android, iOS, web and API.

Officely offers a free plan for up to five users and a Basic plan at $2.50 a month per user for unlimited users and simple desk booking; consider it if that smaller free tier or per-user pricing better matches your needs.

Roomzilla has a free plan for up to three resources and lists a Standard yearly option at $10 a year, billed at a monthly rate paid yearly, per resource; it may suit a smaller resource count or a different billing currency.

LibreBooking is a free, open-source resource-scheduling option under GPL-3.0, with API, Linux, self-hosted and web platforms.

Seatsurfing has a free plan for up to 10 users with managed cloud hosting in Germany and Teams, Exchange and Confluence integrations; it may be preferable when a free, smaller-team option is the priority.

BookingONE is another paid option, available on Android, iOS, macOS, web and Windows.

Roomer offers a free self-hosted option for a single organisation under AGPL v3.

classroombookings has a free forever self-hosted plan; it is an option for those who want to host software on their own server.

For broader comparisons, see Room Booking Software, Desk Booking Software and Workplace Management Software.

Verdict

Choose Flexopus if you need to coordinate workplace bookings with floor-level permissions and occupancy reporting, and prefer resource-based billing with unlimited users. The 30-day all-functions demo makes it possible to evaluate both paid tiers before committing. Look elsewhere if a lasting free plan is essential or if per-resource charges do not fit the way your organization budgets.