When I Work
- Android app
- Yes
- Free plan
- Trial only
- Paid plans from
- $2.50/mo
- Runs on
- Android, api, iOS, Web
Summary
When I Work is employee scheduling software for shift-based teams, bringing schedules, shift swaps, messaging, and time tracking together. Auto scheduling assigns shifts using employee availability and qualifications, while managers can oversee multiple stores, departments, or job sites from one dashboard. Its time clock tracks attendance, breaks, and time off; employees can message without sharing phone numbers. The service has mobile apps and web access. Plans start at $2.50/user/mo, and a 14-day trial provides complete access without requiring a credit card. Essentials includes scheduling, open shifts and swaps, messaging, time-off management, and payroll and POS integrations. Pro adds advanced scheduling and reporting options; Premium includes API key access, webhooks, and SAML/SSO. The company is based in Minneapolis and was founded in 2010. It does not offer an SLA, although its hosting partners guarantee 99.9% uptime. The direct ADP Workforce Now integration is no longer offered to new customers after June 2026; existing legacy customers may continue using it.
Who it is for
When I Work suits shift-based workplaces such as clinics, shops, kitchens, and job sites, especially those managing multiple locations. It is also suited to teams that need shift swaps, time-off management, or employee messaging.
What is good
- Auto scheduling uses availability and qualifications
- Managers can oversee multiple locations
- Time clock tracks breaks and time off
- 14-day trial requires no credit card
What to know first
- No SLA is offered
- ADP Workforce Now integration unavailable to new customers after June 2026
- API access is included in Premium
Verdict
When I Work combines scheduling with shift communication and time tracking, with tools for teams spread across locations. Review the plan levels for API access and note the service's lack of an SLA and the ADP integration limit.
When I Work plans and pricing
All plansCompared on calendar apps
- Free plan
- Nowheniwork.com
- Paid from
- $2.50/user/mowheniwork.com
Facts
- Mobile apps
- Yeswheniwork.com · 21 Sept 2026
- Product focus
- When I Work is employee scheduling software for shift-based teams.wheniwork.com · 30 Sept 2026
- Scheduling
- The product combines scheduling, shift swaps, messaging, and time tracking in one place.wheniwork.com · 30 Sept 2026
- Auto scheduling
- Auto scheduling assigns shifts based on employee availability and qualifications.wheniwork.com · 30 Sept 2026
- Multi-location
- Managers can manage multiple stores, departments, or job sites from a single dashboard.wheniwork.com · 30 Sept 2026
- Time clock
- The time clock tracks attendance, breaks, and time off.wheniwork.com · 30 Sept 2026
- Team messaging
- Team messaging lets staff communicate without sharing phone numbers.wheniwork.com · 30 Sept 2026
- Integrations
- Listed integrations include Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online, OnPay, SimplePay.ca, Zapier, GoCo, People, and ResaleAI.wheniwork.com · 30 Sept 2026
- Security controls
- When I Work says it uses AWS, TLS for web and mobile access, daily backups, multiple-disk writes, and mobile two-step verification.wheniwork.com · 30 Sept 2026
- Billing security
- Credit-card transactions are processed with encryption on a PCI-compliant network.wheniwork.com · 30 Sept 2026
- Availability limit
- When I Work does not offer an SLA, while its hosting partners guarantee 99.9% uptime.wheniwork.com · 30 Sept 2026
- Trial
- The free trial provides complete access for 14 days and requires no credit card.wheniwork.com · 30 Sept 2026
- API availability
- API key access, webhooks, and SAML/SSO are included in the Premium plan.wheniwork.com · 30 Sept 2026
- ADP limit
- The ADP Workforce Now direct integration is no longer offered to new customers after June 2026, although legacy customers may continue using it.help.wheniwork.com · 30 Sept 2026
- Target users
- When I Work says it is built for shift-based workplaces such as clinics, shops, kitchens, and job sites.wheniwork.com · 30 Sept 2026
Company
- Founded
- 2010wheniwork.com · 28 Sept 2026
- Headquarters
- Minneapolis, Minnesota, United Stateswheniwork.com · 28 Sept 2026
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Sources
- wheniwork.com/pricing;· checked 21 Sept 2026
- wheniwork.com/features/employee-scheduling-software· checked 30 Sept 2026
- wheniwork.com/security· checked 30 Sept 2026
- wheniwork.com/integrations· checked 30 Sept 2026
- wheniwork.com/pricing· checked 30 Sept 2026
- help.wheniwork.com/articles/adp-workforce-now-direct-integ· checked 30 Sept 2026
- wheniwork.com· checked 28 Sept 2026