ShiftCal

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Score7.1

Rank#3 of 26

From€299/mo

Free planYes

Free trialYes

Runs onAndroid, iOS, Web

Summary

ShiftCal provides workforce scheduling, GPS or kiosk clock-ins, time-off management, and payroll exports for shift-based businesses, including gyms. Its assistant and solver draft rosters around coverage, staff availability, rest, and fairness rules. Gym schedules can reflect classes and instructors working at multiple gyms, and employees can swap shifts to arrange cover. The assistant can extract roles, shifts, sites, rules, and coverage needs from Excel, PDF, and CSV files or schedule photos. A confirmation card appears before changes are applied or published. Employees can use the app for calendars, push notifications, clock-ins, leave requests, and shift swaps. Timesheets and payroll can be exported in CSV, Excel, or PDF formats. The Free plan is listed at 0.00 USD per free for five people and one site, with no card required and cancellation anytime. The pricing note lists paid plans from €2.99/mo and a 14-day trial; other plan details list Pro at 299.00 EUR per month and Crew at 999.00 EUR per month. Platforms listed are Android, iOS, and web.

Who it is for

ShiftCal suits gyms and other shift-based businesses scheduling staff across locations. It may be useful where class coverage, clock-ins, shift swaps, and payroll-file exports are part of the workflow.

What is good

Drafts rosters around coverage, availability, rest, and fairness.
Handles class-shaped shifts and multi-gym instructors.
Imports schedules from spreadsheets, PDFs, and photos.
Exports payroll files in CSV, Excel, or PDF.
Employees can clock in by GPS or kiosk.

What to know first

The Free plan is limited to five people and one site.
The listed Pro and Crew prices are 299.00 EUR and 999.00 EUR per month.
Precise location is collected at workplace clock-in.
Assistant messages and files can remain stored up to 12 months.

Verdict

ShiftCal combines roster drafting with clock-ins, leave, swaps, and payroll exports. Check the plan limits and location and data-retention details against your workplace needs.

ShiftCal plans and pricing

All plans

Free Free 5 people · 1 site · no card · cancel anytime shiftcal.app · 30 Sept 2026

Pro €299/mo Monthly · launch pricing · per active employee Unlimited employees, locations & organizations · Unlimited AI assistant · Priority support shiftcal.app · 30 Sept 2026

Crew €999/mo Monthly Up to 10 employees · 1 location · Starter AI assistant · iOS & Android app shiftcal.app · 30 Sept 2026

Enterprise Not published Everything in Pro · SSO & API · Dedicated onboarding · 24/7 support with SLA shiftcal.app · 30 Sept 2026

Compared on gym staff scheduling software

Free plan: Yesshiftcal.app
Availability management: Yesshiftcal.app
Shift swaps: Yesshiftcal.app
Trainer scheduling: Yesshiftcal.app
Multi-location scheduling: Yesshiftcal.app
Staff limit: 10 staffshiftcal.app
Built-in time clock: Yesshiftcal.app

Facts

Purpose: ShiftCal provides shift scheduling, GPS or kiosk clock-in, time-off management and payroll export for shift-based businesses.shiftcal.app · 30 Sept 2026
Roster generation: Its assistant and solver draft rosters around coverage, availability, rest and fairness rules.shiftcal.app · 30 Sept 2026
Gym use: For gyms, it supports class-shaped shifts, multi-gym instructors, GPS clock-in and shift swaps for cover.shiftcal.app · 30 Sept 2026
Schedule imports: The assistant can extract roles, shifts, sites, rules and coverage needs from Excel, PDF, CSV files and schedule photos.shiftcal.app · 30 Sept 2026
Payroll exports: The gym page says timesheets and payroll can be exported in CSV, Excel or PDF formats.shiftcal.app · 30 Sept 2026
Employee app: Employees can use the app for calendars, push notifications, GPS or kiosk clock-ins, leave requests and shift swaps.shiftcal.app · 30 Sept 2026
Controls: The assistant presents a confirmation card before changes are applied or published.shiftcal.app · 30 Sept 2026
Security: The privacy policy lists HTTPS/TLS data transmission, secure authentication and infrastructure access controls.shiftcal.app · 30 Sept 2026
Privacy: For workplace clock-ins, precise location is collected only at clock-in and is not tracked in the background.shiftcal.app · 30 Sept 2026
Data retention: AI assistant messages and provided files are stored on servers linked to the account for up to 12 months after last activity in the conversation.shiftcal.app · 30 Sept 2026
Integrations: The gym page names payroll file formats compatible with providers but does not name specific payroll integrations.shiftcal.app · 30 Sept 2026
Support: The contact page says the team replies in English, Spanish and six more languages and offers support for scheduling, time tracking, payroll export and accounts.shiftcal.app · 30 Sept 2026
Target customers: ShiftCal describes itself as a workforce-management platform for shift-based businesses including restaurants, hotels, retail, clinics and factories.shiftcal.app · 30 Sept 2026