Planday
Planday is employee scheduling and workforce-management software for shift-working teams, available on Android, iOS, and the web.
What Planday is
Planday is employee scheduling and workforce-management software for shift-working teams, available on Android, iOS, and the web. Teams can collect availability, manage time off, organize open shifts and swaps, and reuse schedule templates. Its Punch Clock lets workers record start and end times on their devices, with location restrictions and rounding rules. Managers can compare planned hours with hours worked, approve shifts for payroll, and export timesheets through integrations. The mobile app also supports schedule viewing and updates, hour approvals, and team communications. Planday connects with payroll, point-of-sale, and HR systems such as Xero, Personio, Square, Lightspeed, and ADP. Working-time rules, contract hours, and absence policies can be applied to schedules, with alerts for violations. Planday has a free trial lasting 30 days but no free plan. Starter costs £2.99 per user per month and requires at least five users. The maker lists small, medium, and enterprise businesses among its customers, including organizations in hospitality, care, retail, and fitness.
Good
- Collects availability and supports shift swaps and open shifts.
- Punch Clock can restrict clock-ins by location.
- Compares scheduled and worked hours for payroll preparation.
- Available on Android, iOS, and the web.
- Connects with payroll, POS, and HR systems.
Watch out
- No free plan is available.
- Starter requires at least five users.
- Starter costs £2.99 per user per month.
Who it suits
Planday suits shift-based teams that need to coordinate schedules, time tracking, and payroll preparation. It is aimed at businesses ranging from small teams to enterprises, including hospitality, care, retail, and fitness organizations.
Verdict
Planday brings scheduling, clock-ins, hour approvals, and payroll exports together for shift-based work. Check the Starter minimum and plan support details against your team's needs before choosing a plan.
Plans and prices
From Planday's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | £2.99 a month | Intuitive scheduling · simple time tracking · working-time rules and compliance warnings · basic payroll reporting · team communication · help centre and live chat · per user/month; minimum 5 users |
| Plus | — | Advanced scheduling · leave and absence management · payroll reporting and integrations · revenue integration and reporting · integrations and API access · employee information and document management · per user/month; minimum 10 users |
| Pro | Priced on request | Custom planning metrics · auto-scheduling · configurable organisation structure · custom permissions and roles · dedicated phone support · custom account setup · customised pricing; minimum 50 users |
The facts
Each one read from Planday's own pages, with the date it was checked.
What it does
- AI scheduling
- Planday markets AI-powered rota creation and its Intelligent Shift Assignment feature ranks employees using availability, contracted hours and working-time rules.checked 15 Oct 2026
- API
- Planday’s REST API uses OAuth2 bearer-token authentication, JSON requests and responses, and pagination with a maximum of 50 records per page for most endpoints.checked 1 Oct 2026
- API authentication
- API access uses OAuth2 bearer tokens, JSON requests and responses, paginated endpoints capped at 50 records, and optional Postman collection support by email.checked 15 Oct 2026
- Communication
- Planday includes team messaging, news feeds and employee communications in its web and mobile experience.checked 15 Oct 2026
- Compliance
- Users can configure working-time rules, contract hours and absence policies that Planday applies automatically to schedules, with real-time alerts for violations.checked 1 Oct 2026
- Developer onboarding
- Developers can request a demo portal, create scoped test apps in portal settings and apply to become certified integration partners.checked 15 Oct 2026
- Documentation and support
- The help centre provides collections for scheduling, time tracking, payroll, integrations, contracts, data, billing and product updates, plus live chat on paid plans.checked 15 Oct 2026
- Document management
- Employee contracts, payslips and other documents can be stored and accessed centrally.checked 15 Oct 2026
- GDPR
- Planday says it helps customers stay GDPR compliant.checked 1 Oct 2026
- Integrations
- Certified integrations span payroll, HR, POS, analytics, engagement, tipping and technology providers including Xero, Personio, Square, Lightspeed, ADP and QuickBooks Online.checked 15 Oct 2026
- Leave management
- The platform handles vacation, absence requests, approvals, balances and overtime accounts.checked 15 Oct 2026
- Limit: missing task assignment
- A TrustRadius reviewer wanted the ability to assign tasks to employees or shifts and direct one-to-one management messages.checked 15 Oct 2026
- Limit: mobile reliability
- Google Play reviewers report battery drain, unwanted notifications, location-based punch-in failures, buggy messaging and interface regressions after updates.checked 15 Oct 2026
- Limit: rigid workflows
- A TrustRadius reviewer said the product structure can be rigid because a task may have only one available method.checked 15 Oct 2026
Where it runs
- Android requirements
- The Android app supports most devices running Android 8 or newer and excludes Huawei devices configured after May 2019.checked 15 Oct 2026
- Browser support
- Supported browsers are current and previous versions of Chrome, Firefox, Edge and Safari, with Chrome recommended because Safari can have loading issues.checked 15 Oct 2026
- Mobile app
- The mobile app lets employees and managers view schedules, clock in and out, update schedules, approve hours and send communications.checked 1 Oct 2026
The company
- Company history
- Planday says it was founded in 2004 by co-founders Mikkel Lomholt and Anders Frederiksen.checked 1 Oct 2026
- Company profile
- LinkedIn lists Planday as a privately held software-development company headquartered in Copenhagen with 201–500 employees and founded in 2005.checked 15 Oct 2026
- Founded
- 2004checked 28 Sep 2026
- Headquarters
- Copenhagen, Denmarkchecked 28 Sep 2026
- Legal entity and owner
- Crunchbase identifies the legal name as Planday A/S, lists Xero as parent/acquirer and records Copenhagen as headquarters.checked 15 Oct 2026
Money
- Free plan
- Nochecked 21 Sep 2026
- Limit: pricing and billing complaints
- Trustpilot reviewers describe the system as expensive or overcomplicated, cite a £125-per-hour training charge and report incorrect invoices or automatic annual renewal concerns.checked 15 Oct 2026
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