RotaCloud
RotaCloud is workforce management software for growing businesses, combining rota planning with attendance and employee availability tools.
What RotaCloud is
RotaCloud is workforce management software for growing businesses, combining rota planning with attendance and employee availability tools. Scheduling covers labour cost control, holiday and absence management, availability collection, open shifts, shift swaps, and reporting. The Time & Attendance add-on supports mobile or terminal clock-ins, automatic timesheets, GPS restrictions, and payroll reports and exports. Free iOS and Android apps let staff check shifts, clock in and out, manage annual leave, and arrange swaps. Listed integrations include Sage, PayCaptain, Staffology, Tevalis, Zapier, People, Breathe, Optix, Outlook, Google Calendar, Apple Calendar, and Care Consort; developers can also consult API documentation or contact RotaCloud. Standard costs £10 a month and Pro costs £15 a month, each billed monthly for 1–5 employees; yearly billing offers two months free. Time & Attendance and SMS notifications are add-ons. A 30-day free trial requires no payment information. Plans include free live chat and phone support, while businesses above 500 employees are directed to request a custom quote.
Good
- Free iOS and Android staff apps
- 30-day trial needs no payment information
- Supports leave, availability, and shift swaps
- Payroll reports and exports are available
- Plans include live chat and phone support
Watch out
- Standard and Pro cover 1–5 employees
- Time & Attendance is an add-on
- SMS notifications are an add-on
- Over 500 employees require a custom quote
Who it suits
RotaCloud suits growing businesses managing staff rotas, leave, attendance, and shift changes. The mobile apps also fit employees who need to check schedules or clock in away from a desktop.
Verdict
RotaCloud brings scheduling, attendance add-ons, mobile staff access, and payroll-oriented exports together. Its per-month plans target small teams, while larger businesses need a custom arrangement.
Plans and prices
From RotaCloud's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Standard | £10 a month | 1–5 employees · unlimited sites/departments · time & attendance and SMS notifications are add-ons · Monthly; yearly billing is also offered, with 2 months free |
| Pro | £15 a month | 1–5 employees · includes Standard features plus bulk actions, labour forecasting, budget caps, document storage, leave request rules, secure share links, logbook, and enforced 2FA · time & attendance and SMS notifications are add-ons · Monthly; yearly billing is also offered, with 2 months free |
The facts
Each one read from RotaCloud's own pages, with the date it was checked.
What it does
- API
- RotaCloud invites developers to contact the company or consult its API documentation to integrate their own applications.checked 7 Oct 2026
- Integrations
- Listed integrations include Sage, PayCaptain, Staffology, Tevalis, Zapier, People, Breathe, Optix, Outlook, Google Calendar, Apple Calendar, and Care Consort.checked 7 Oct 2026
- Payment security
- RotaCloud states that subscription payment data is protected by SSL encryption and Level 1 PCI Compliance.checked 7 Oct 2026
- Privacy
- RotaCloud says it acts as a data processor for customer employee data and describes itself as GDPR compliant.checked 7 Oct 2026
- Product
- RotaCloud describes itself as workforce management software for growing businesses.checked 7 Oct 2026
- Scale limit
- Businesses with more than 500 employees are directed to request a custom quote.checked 7 Oct 2026
- Scheduling
- Its staff scheduling tools include rota planning, labour cost control, holiday and absence management, availability tools, and reporting.checked 7 Oct 2026
- Security
- RotaCloud says its core network runs on AWS availability zones in London, connections use HTTPS, and stored data is encrypted at rest with AES-256.checked 7 Oct 2026
- Support
- Plans include free live chat and phone support, and the company describes its support team as York-based.checked 7 Oct 2026
- Time and attendance
- The Time & Attendance add-on supports mobile and terminal clock-ins, automatically generated timesheets, GPS restrictions, and payroll reports and exports.checked 7 Oct 2026
The company
- Company
- RotaCloud says it was started by co-founders David, Joel, and James and is based in York, Yorkshire.checked 7 Oct 2026
- Headquarters
- York, UKchecked 28 Sep 2026
Money
- Free plan
- Nochecked 21 Sep 2026
- Trial
- RotaCloud offers a 30-day free trial that does not require payment information.checked 7 Oct 2026
Where it runs
- Mobile app
- RotaCloud offers free iOS and Android apps for checking shifts, clocking in and out, managing annual leave, and arranging shift swaps.checked 7 Oct 2026
- Mobile apps
- Yeschecked 21 Sep 2026
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