Novex Speaker Management

Overview

Novex covers conferences, exhibitions, corporate events and training. Alongside speaker management, its workspace brings together registration, badges, sponsors, marketing, invoicing and reporting. Application forms, travel details, session assignments and email automation support the speaker workflow, while check-in and attendee communications address event delivery.

Organisers can design and print badges or send a branded PDF badge with a confirmation email. Email and WhatsApp campaigns share an event audience and suppression list, which helps keep outreach coordinated. The interface supports English and Arabic, including a full right-to-left layout.

This breadth is useful for event teams that want speaker tasks connected to attendee operations, rather than a standalone speaker tool. Smaller events can start with one event and 150 attendees on Beam, but its Novex branding and narrow capacity make it a limited fit for growing programmes.

Key features

• Speaker workflows: Application forms, travel details and session assignments cover several steps from collecting speaker information to placing sessions.
• Registration and on-site operations: Beam includes email confirmations, QR e-badges, on-site QR check-in and a public agenda page, giving a small event a functional core without a subscription.
• Badges and communications: Printed badges and branded PDF badges support check-in, while shared audiences and suppression lists across email and WhatsApp reduce the risk of disjointed campaign management.
• Integrations and AI: Spectrum includes REST API access and webhooks. Its AI copilot can use a customer-provided Claude or GPT key, so access to that feature depends on bringing one of those keys.
• Payments: Online payments are available on Spectrum. Paid tickets incur a 4.9% plus $1.99 fee per ticket, with card processing included; organisers should account for that cost when setting ticket prices.
• Security and compliance: Novex describes tenant isolation across application, ORM and PostgreSQL row-level security layers, AES-256 encryption for sensitive fields, and primary hosting in the European Union. It says it is aligned with EU GDPR, UK GDPR, Saudi PDPL and California CCPA/CPRA; SOC 2 Type II is on its roadmap.

Pricing

Beam is free forever with no card required. Its one-event, 150-attendee cap and Novex branding suit a small event or a first evaluation, but organisers needing multiple events or a larger audience will outgrow it.

Flare costs $99 month to month and allows up to 3 active events, 1,000 registrations per event, 3 team members, 5 GB storage and 2,000 email campaigns per month. Email support has a 24-hour reply target. This tier suits a small team with a modest event schedule, but its seat and campaign allowances constrain busier operations. Novex offers a 14-day trial.

Spectrum costs $399 month to month and raises the limits to 10 active events, 5,000 registrations per event, 10 team members, 20 GB storage and 10,000 email campaigns per month. It also includes 1,000 WhatsApp Business messages per month, API access, webhooks, online payments and priority support with a 24-hour reply target. This is the tier for teams that need integrations, ticket payments or WhatsApp at scale, though the per-ticket fee remains material.

Aurora costs $999 month to month, with unlimited active events and registrations, 25 team members, 100 GB storage, 50,000 email campaigns and 1,000 WhatsApp Business messages per month. It fits high-volume operations that need more capacity than Spectrum, but the monthly price is a substantial step up. Cosmos has custom pricing on an annual contract and adds unlimited events, registrations, team members, storage, email and WhatsApp, plus SSO, a 99.5% uptime SLA and custom onboarding for organisations that need an enterprise arrangement.

Platforms

Novex supports Android, iOS and web, and offers an API. This combination serves teams working across mobile and browser workflows as well as those connecting systems through Spectrum’s REST API and webhooks.

Who it's for

Novex is a strong fit for event organisers, agencies, associations and in-house corporate teams running recurring events that need speaker administration alongside registration, communications and on-site operations. The English and Arabic interface, including right-to-left layout, is useful for teams working in either language.

It is less compelling for a small one-off event that can work within Beam’s 150-attendee ceiling, or for organisers whose priority is speaker submissions alone and who do not need a wider event workspace. Teams selling tickets should compare the 4.9% plus $1.99 per-ticket charge against their margins before choosing Spectrum.

Pros and cons

• Pro: Speaker workflows sit alongside registration, badges, check-in and reporting, reducing the need to manage those event operations separately.
• Pro: Beam includes QR check-in, confirmations and a public agenda at no cost, making it practical for a small event.
• Pro: Shared email and WhatsApp audiences and suppression lists support coordinated event communications.
• Con: Beam allows just one event and 150 attendees and carries Novex branding, limiting its use for larger or more polished programmes.
• Con: Spectrum’s paid-ticket fee of 4.9% plus $1.99 per ticket can weigh on ticket revenue.
• Con: Flare’s 3 team members and 2,000 monthly email campaigns may be restrictive for larger teams or frequent campaigns.

Alternatives

Fourwaves is worth considering for abstract-led events: its free Starter plan allows 25 abstract submissions per year, unlimited registrations and events, with a 3% service fee.

ConfTool may suit smaller non-commercial events that can use a local installation: its free Standard license is available on request for up to 150 participants, with no support.

Sessionize is a candidate for free community events, but its free Community event plan excludes internal, private, promotional, marketing, profit and commercial events.

Speaker Dream offers a free web-based plan with unlimited events, sessions and speakers for teams that want those capacities without Novex’s broader event workspace.

EasyChair may fit a submission-focused workflow: its free plan caps submissions at 20 and includes no technical support; Professional charges $3.90 per submission for up to 60 submissions.

OpenSession is a free self-hosted option on a customer’s Cloudflare account, suited to teams that prefer to manage hosting themselves.

Oxford Abstracts is a possible alternative for abstract management, with a free Basic plan covering unlimited submissions, review decisions, ticketing, reviewer progress and customisable forms and emails.

Trackstage may suit teams seeking a self-hosted option: its free Self-host plan includes every feature with no tiers and runs on the customer’s own servers.

For broader category comparisons, see Speaker Management Software and Event Sponsorship Management Software.

Verdict

Novex is a good choice for recurring-event teams that want speaker workflows tied to registration, communications and on-site operations in one platform. Its broad workspace and free Beam entry point are the main reasons to choose it; the ticket fee, tier caps and monthly price jumps are reasons to look elsewhere if an event is ticket-heavy, small or focused only on speaker submissions.