Trackstage
Trackstage is a conference program tool for managing calls for papers, submissions, reviews, agendas and speaker communications.
What Trackstage is
Trackstage is a conference program tool for managing calls for papers, submissions, reviews, agendas and speaker communications. Organizers can build and adjust application forms, set tracks and deadlines, and ask reviewers to score talks before accepting or declining proposals. Its agenda builder assigns talks to rooms and times and flags room or speaker conflicts. Speakers manage their talk details, bio, photo and requested tasks through a passwordless link. Published programs can include talk and speaker pages, attendee itineraries and calendar files. Trackstage supports Airtable sync, Google and Apple Calendar feeds, and connections with Claude, ChatGPT and Codex. A read API exposes talks, speakers and proposals as JSON for event websites. It is MIT licensed and can be self-hosted or used as a cloud app; both listed plans are free. The site lists developer events, academic symposia, company summits, meetups and other event formats as audiences.
Good
- Free self-hosted plan includes every feature.
- Cloud beta lists unlimited events, submissions and speakers.
- Flags double-booked rooms and speakers.
- Speakers manage talks through passwordless links.
- MIT license allows users to fork and rebrand.
Watch out
- Cloud plan is listed as free while in beta.
- Self-hosters control their own servers and data.
Who it suits
Trackstage suits organizers of conferences, meetups, summits, symposia and other events with speaker submissions and scheduled sessions. It may also suit teams that want to self-host or connect event program data to a website.
Verdict
Trackstage combines submissions, reviews, speaker coordination and program scheduling, with free cloud and self-hosted options. Choose the deployment that fits how you want to manage servers and data.
Plans and prices
From Trackstage's own pricing page, checked 2 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Cloud | Free | Unlimited events · submissions · speakers · no credit card · $0 while in beta |
| Self-host | Free | Every feature · no tiers · run on your own servers · $0 forever |
The facts
Each one read from Trackstage's own pages, with the date it was checked.
What it does
- Agenda
- Organizers can drag talks into rooms and times, with room and speaker double-bookings flagged.checked 2 Oct 2026
- API
- A read API exposes talks, speakers and proposals as JSON for event websites.checked 2 Oct 2026
- Audience
- The site lists developer conferences, community meetups, company summits, academic symposia, hackathons, user groups, workshop series and unconferences.checked 2 Oct 2026
- Form builder
- A wizard lets organizers set form questions, tracks and deadlines, and change the form after it goes live.checked 2 Oct 2026
- Integrations
- The product connects with Claude, ChatGPT and Codex, supports Airtable sync, and provides Google and Apple Calendar feeds.checked 2 Oct 2026
- License
- Trackstage is MIT licensed, and the maker says users can fork and rebrand it.checked 2 Oct 2026
- Public program
- Published programs include pages for talks and speakers, attendee itineraries and calendar files.checked 2 Oct 2026
- Purpose
- Trackstage handles call-for-papers submissions, reviews, conference agendas and speaker communications.checked 2 Oct 2026
- Review workflow
- Reviewers can score talks, and organizers can accept or decline submissions and notify speakers.checked 2 Oct 2026
- Security
- The maker says the hosted app uses real accounts, team invites and password resets; self-hosters control their own servers and data.checked 2 Oct 2026
- Speaker portal
- Speakers use a passwordless link to manage their talks, bio, photo and checklist of requested tasks.checked 2 Oct 2026
- Support
- The maker links to GitHub for source code, documentation and issue reporting.checked 2 Oct 2026
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