EasyChair
EasyChair is a web service for managing conferences, from abstract submission and review through program creation, registration, and proceedings publishing.
What EasyChair is
EasyChair is a web service for managing conferences, from abstract submission and review through program creation, registration, and proceedings publishing. Its review tools cover reviewer management, paper assignment, online discussion, and an author rebuttal phase. Organizers can use standard or multi-track conference formats. EasyChair also lists Smart CFP for calls for papers, Smart Slide for presentations, proceedings publishing, and preprints. Executive and VIP licenses include integrations for IEEE copyright management and ACM and Springer proceedings. The free license is limited to conferences with at most 20 submissions and excludes technical support. Professional licenses allow up to 60 submissions and require credit-card payment. Executive and VIP licenses allow unlimited submissions; helpdesk and technical support are included, and VIP also includes an assigned manager. EasyChair says its service is hosted on its own servers and cannot be installed on a customer's server.
Good
- Supports standard and multi-track conferences
- Includes reviewer assignment and author rebuttal
- Executive and VIP allow unlimited submissions
- VIP includes an assigned manager
Watch out
- Free license has a 20-submission maximum
- Free license has no technical support
- Cannot be installed on a customer's server
- Professional payment is credit-card only
Who it suits
EasyChair suits conference organizers who need submission, review, and program workflows in one web service. The free tier is geared to conferences with no more than 20 submissions; larger events need a paid license.
Verdict
EasyChair covers conference administration and peer review, with license limits and support varying by tier. Confirm the submission cap and payment terms that fit your event.
Plans and prices
From EasyChair's own pricing page, checked 29 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | Maximum 20 submissions · No technical support |
| Professional | $3.90, paid once | Maximum 60 submissions · Credit card payment only · per submission |
| Executive and VIP | $6.10, paid once | Unlimited submissions · Executive and VIP rates shown for fixed price plans based on prepayment; other plans may cost more · VIP setup fee shown as [*VIP-FIX-SET*] · from USD 6.10 per submission |
The facts
Each one read from EasyChair's own pages, with the date it was checked.
What it does
- Conference formats
- EasyChair supports standard and multi-track conference models.checked 29 Sep 2026
- Hosting model
- EasyChair says it is a web service hosted on its own high-performance server and cannot be installed on a customer's server.checked 29 Sep 2026
- Integrations
- Executive and VIP licenses include integrations with IEEE copyright management, ACM proceedings, and Springer proceedings.checked 29 Sep 2026
- Intended users
- EasyChair says its conferences range from small workshops to events with nearly 5,000 submissions and thousands of participants.checked 29 Sep 2026
- Other services
- EasyChair lists Smart CFP for calls for papers, Smart Slide for conference presentations, proceedings publishing, and preprints.checked 29 Sep 2026
- Privacy
- EasyChair says account passwords are stored encrypted, it uses secure cookies, and it does not use third-party cookies on its web pages.checked 29 Sep 2026
- Professional limit
- Professional licenses have a maximum of 60 submissions and can only be paid by credit card.checked 29 Sep 2026
- Purpose
- EasyChair provides conference management, including abstract submission, reviewing, program generation, registration, and proceedings publishing.checked 29 Sep 2026
- Reliability
- EasyChair says it runs 24/7/365, has uptime over 99.99%, and keeps live data replicas on three additional backup servers.checked 29 Sep 2026
- Review workflow
- Its conference tools include reviewer management, paper assignment, online discussion, and an author rebuttal phase.checked 29 Sep 2026
- Security
- EasyChair says its licenses include encrypted access, data backup, and replication.checked 29 Sep 2026
- Support
- Helpdesk and technical support are available with Executive and VIP licenses; VIP also includes an assigned EasyChair manager.checked 29 Sep 2026
The company
- Founded
- 2006checked 28 Sep 2026
- Headquarters
- 58 Broadway, Bramhall, Stockport, SK7 3BU, UKchecked 28 Sep 2026
Money
- Free tier limit
- The free license is for conferences with at most 20 submissions and does not include technical support.checked 29 Sep 2026
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