Event Passport PRO

Event Passport PRO brings ticketing, event operations, sponsor management, and attendee engagement into one platform. It is best suited to organizers running conferences, trade shows, corporate events, or multi-event programs who need those workflows together. Its broad toolkit is appealing, but the free tier is small and PRO pricing rises with attendee capacity.

Overview

The platform combines ticket sales, registration, agendas, check-in, sponsor showcases, networking, and analytics. It also includes sponsor package management, a sponsor pipeline, deliverable tracking, and sponsor reporting, giving it a wider remit than attendee registration alone. That combination is useful for hybrid events and programs where organizers need to coordinate both attendee experiences and sponsor commitments.

The trade-off is cost structure: the free plan is limited to one active experience and 50 attendees, with a fee on each paid ticket. PRO removes those experience and attendee caps, but its monthly price is tied to attendee blocks, so organizers should weigh expected attendance against the subscription.

Key features

Registration and event operations

Organizers can create ticket types with custom prices and availability, while Stripe Checkout handles payments. Registration forms support text, dropdown, and multi-select fields, and responses can be exported to CSV. Multi-track, multi-day agendas can be embedded on an event website through an iframe. Together, these tools cover core event workflows without limiting organizers to a single agenda format or basic registration fields.

Check-in and engagement

Attendees receive unique QR codes for event or session check-in, and organizers can require GPS location verification. That can help verify on-site participation, though location verification entails collecting location data with permission. Networking matches attendees using interests, goals, and sessions attended; attendees can connect and exchange contact details in-app, with profile visibility opt-in.

Digital passport stamps, a live leaderboard, and stamp- or rank-based prizes add a participation mechanic that may suit conferences and trade shows. Organizers should choose gamification when it supports the event’s goals, rather than treating it as a substitute for a clear attendee program.

Integrations and data

PRO includes CSV exports, webhooks, and a read-only API. Webhooks can send data to systems that receive HTTPS, while API access must be enabled by contacting the company. This offers routes for data sharing, but the API’s read-only scope is a constraint for teams that need to write event data back through an integration.

The privacy policy describes technical and organizational safeguards for personal information while acknowledging that no internet transmission or electronic storage method is completely secure. Support is available through a contact form and [email protected].

Pricing

FREE: free, billed forever, with no credit card needed. It permits one active experience at a time and up to 50 attendees, and charges $1.99 per paid ticket sold. This is a reasonable way to run a small or free event, but the attendee ceiling and per-ticket charge make it less suitable for growing paid events.

PRO All features: $100 a month, billed per month. Each 200-attendee block costs $100/month, or $0.50 per attendee / mo; paid tickets cost $0.99 each. It includes unlimited experiences and attendees, with volume discounts up to 30%. The lower ticket fee and expanded capacity fit recurring or larger programs, but the block-based monthly charge can be disproportionate for organizers whose audience is small or uncertain.

There is no free trial. The free plan has no subscription charge, but its paid-ticket fee still matters when estimating event costs.

Platforms

Event Passport PRO supports Android, iOS, web, and API access. The API is read-only and must be enabled for the account by contacting the company.

Who it's for

Conferences, trade shows, multi-event programs, newsletters and webinars, and corporate events are among the use cases the platform serves. It is strongest for organizers who want ticketing, sponsor workflows, attendee networking, and engagement tools under one roof. A small organizer running a single low-volume paid event may find the PRO block pricing difficult to justify; the capped free plan is the more cautious starting point.

Pros and cons

• Broad event and sponsor toolkit: ticketing, agendas, check-in, networking, analytics, and sponsor deliverable tracking sit alongside one another.
• Flexible attendee engagement: QR check-in, interest-based matching, and passport-stamp rewards support both event operations and participation.
• Clear routes for data export and integration: CSV, webhooks, and a read-only API are included with PRO, although API activation requires contacting the company.
• Restrictive free tier for growth: one active experience and 50 attendees limit its usefulness for larger programs, and paid tickets incur a $1.99 fee.
• Capacity-based PRO cost: $100/month for each 200-attendee block plus $0.99 per paid ticket can weigh heavily on smaller or unpredictable events.

Alternatives

For organizers focused on sponsor administration, compare the Event Sponsorship Management Software category.

Novex Speaker Management is worth considering when a free plan with capacity for up to 150 attendees, speaker management, and on-site QR check-in is a closer fit; its free tier also includes email confirmations and QR e-badges.

wehave may suit events that fit its season-based model: its free plan covers the first 300 guests per season, while its paid plan has a €750/month minimum billed annually.

Clarity is an option for buyers seeking a paid event platform with personalized quote pricing and a demo.

run.events is a paid alternative with an Essentials — Conference plan starting at €4,300 a year for up to 500 attendees, unlimited seats, and three products: Audience Management, Mobile App, and Check-In & Badging.

SponsorCX, KORE, and PlayMaker are alternatives to consider.

Optimy is a paid alternative with a Start plan from €650 a month, including end-to-end program management, industry data and templates, a dedicated account manager, and top security standards.

Verdict

Event Passport PRO is a strong fit for event organizers who need attendee operations and sponsor workflows in the same platform, especially when networking and gamification are part of the event plan. Its chief advantage is that breadth; its chief drawback is that the free plan is tightly capped and the paid subscription scales in 200-attendee blocks. Choose it when those combined capabilities justify the cost, and look elsewhere for a small paid event where the fixed monthly charge would outweigh the operational benefit.