Cobot
Cobot is coworking management software for handling members, bookings, billing, and workspace activity.
What Cobot is
Cobot is coworking management software for handling members, bookings, billing, and workspace activity. Its Coworking Platform Plan includes visitor and member management, a white-label member portal, and multi-location management. Administrators and members can schedule meeting rooms, phone booths, and event spaces through a booking calendar. Automated billing and payments are included, and Cobot says it does not charge processing fees on sales to members. The platform also offers analytics on memberships, bookings, revenue, occupancy, resource performance, and financial trends. It lists more than 100 integrations and add-ons, including Stripe, PayPal, DATEV, Google Calendar, Mailchimp, and Zapier, plus pre-built access integrations such as Kisi and SALTO. The members app for iOS and Android supports bookings only; plan, invoice, and account management are handled through the web portal. Cobot offers a 30-day trial, but the main platform price is custom and based on paying members. External bookings, Radius Wi-Fi, and Premium Support have separate listed monthly prices.
Good
- Booking calendar covers rooms, phone booths, and event spaces.
- Automated billing and payments are included.
- More than 100 integrations and add-ons are listed.
- Analytics cover occupancy, revenue, and resource performance.
Watch out
- Main platform pricing is custom.
- Mobile app supports bookings only.
- Fees apply to external bookings, drop-in passes, and event tickets.
Who it suits
Cobot suits coworking operators that need member administration, bookings, billing, and business analytics, including multi-location spaces. Members can use the mobile app for bookings, while account and invoice management require the web portal.
Verdict
Cobot brings workspace bookings, member administration, billing, and analytics into a coworking-focused platform. Consider the custom main-plan pricing and transaction fees, and note the members app's booking-only scope.
Plans and prices
From Cobot's own pricing page, checked 14 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free trial | Free | All features available without restrictions · No credit card required · 30 days |
| Cobot External Bookings | $19 a month | Unlimited bookings · Unlimited resources · Add-on free for 30 days · USD 19 / month |
| External Bookings | $19 a month | Unlimited bookings · Unlimited resources · 9% processing fee on external-booking invoices · Monthly after 30-day add-on trial |
| Radius Wi-Fi | $29 a month | Automated Wi-Fi access control · Member check-in tracking · From USD 29/month; supplied by IronWiFi |
| 0-10 members | $81 a month | Up to 10 members · Monthly; annual commitment gives 8.3% discount |
| Premium Support | $129 a month | Up to 4 hours personal video support · Priority chat assistance · Dedicated account manager · Custom onboarding · Monthly in addition to subscription |
| Coworking Platform Plan | — | Active members, team members and tenants count · Drop-ins, external visitors, event attendees and member guests excluded · All core features included · Monthly or annual billing; price varies by paying-member count |
The facts
Each one read from Cobot's own pages, with the date it was checked.
What it does
- Access control
- Admins can manage access permissions and connect Cobot with access-control providers.checked 14 Oct 2026
- Analytics
- Built-in analytics cover occupancy, usage and growth, with add-ons available for additional reporting needs.checked 14 Oct 2026
- API
- Cobot provides REST APIs covering most product features and customer data, with a process for requesting additional endpoints.checked 14 Oct 2026
- Backups
- Main databases receive hourly backups retained 48 hours and daily backups retained 32 days, stored on AWS S3.checked 14 Oct 2026
- Bookings
- The booking calendar supports self-service or admin-only reservations, recurring bookings and configurable resource capacity, rates and hours.checked 14 Oct 2026
- CRM
- Cobot's lightweight CRM tracks visitors, drop-ins, leads and event attendees, with tags and purchase history.checked 14 Oct 2026
- Custom bots
- The Bot Builder lets developers create HTML, CSS and JavaScript add-ons hosted free by Cobot with access to the API and unlimited bots.checked 14 Oct 2026
- Developer documentation
- API documentation includes tutorials for access control, payment integrations, café bots, embedded SPAs, iFrames, POS systems, RFID readers and OAuth flows.checked 14 Oct 2026
- Events
- The platform can create and display events, invite members and support event revenue generation.checked 14 Oct 2026
- Fees
- Cobot lists transaction fees of 9% on external bookings, 5% on drop-in passes, and 3% on event tickets; it says fees do not apply to member sales.checked 2 Oct 2026
- Hosting
- Cobot runs on Amazon Web Services and Heroku in the Ireland/EU region, using ECS and Heroku dynos.checked 14 Oct 2026
- Hosting and payment data
- Cobot says it is hosted on AWS and Heroku in the Ireland/EU region and does not process or store credit card data itself.checked 2 Oct 2026
- Integrations
- Listed integrations include Stripe, Tapkey, DATEV, PayPal, sevdesk, SALTO KS, ezeep, Google Calendar, Mailchimp and Zapier.checked 14 Oct 2026
- Intended users
- Cobot says it helps coworking spaces manage operations and grow their communities, and offers multi-location and enterprise solutions.checked 2 Oct 2026
- License and deployment
- The terms grant a non-exclusive, non-transferable license to use the hosted service; the product is presented as a SaaS service rather than open-source or self-hosted software.checked 14 Oct 2026
Money
- Automated billing
- Cobot automates invoices, payment collection and tracking of missing revenue, with monthly, yearly and one-off payment options.checked 14 Oct 2026
- Billing
- Cobot includes automated billing and payments, and says it does not charge processing fees on sales to members.checked 2 Oct 2026
The company
- Company founders and history
- Cobot was founded by Alexander Lang, Kristina Schneider and Thilo Utke and grew from their Berlin coworking space; Crunchbase says it has operated since 2010.checked 14 Oct 2026
- Company headquarters
- The company lists Harzer Straße 39, 12059 Berlin, Germany as its primary location.checked 14 Oct 2026
- Company legal name
- The legal provider is Upstream-Agile GmbH, registered in Berlin under HRB 110149 B.checked 14 Oct 2026
- Company size
- Crunchbase lists Cobot as a private Berlin company with 11–50 employees.checked 14 Oct 2026
- Founded
- 2008checked 23 Sep 2026
- Headquarters
- Berlin, Germanychecked 23 Sep 2026
Where it runs
- Google Play app
- The Android Cobot Members app had 1K+ downloads, was updated August 17, 2026, and declares no third-party data sharing.checked 14 Oct 2026
The full review of Cobot
Overview
Cobot is coworking management software for operators who need to coordinate workspace operations and member services in one system. Its strongest fit is a coworking business that wants bookings, billing, access integrations, and operational reporting alongside member administration.
Founded in 2008 and based in Berlin, Cobot offers a member portal and multi-location support through its Coworking Platform Plan. Its main trade-off is custom pricing based on paying members, with fees on some non-member transactions.
Key features
Bookings, billing, and community
The booking calendar covers meeting rooms, phone booths, and event spaces for both administrators and members. Booking management, event management, and a community directory extend the platform beyond space scheduling, making it more relevant to operators who manage an active member community as well as rooms.
Automated billing and payments reduce routine administration. Cobot says it charges no processing fees on sales to members, but the transaction fees on other sales deserve attention: 9% on external bookings, 5% on drop-in passes, and 3% on event tickets. Spaces with substantial external or casual use should include these charges in their cost calculations.
Access, integrations, and analytics
Pre-built integrations with Kisi, SALTO, Sensorberg, Tapkey, Luckey, and Dormakaba let operators connect access control to the workspace; access can be revoked when a membership or time pass ends. That is useful for managing changing member access, though it depends on choosing a compatible system. More than 100 integrations and add-ons include Stripe, PayPal, DATEV, Google Calendar, Mailchimp, and Zapier.
Built-in analytics cover memberships, bookings, revenue, occupancy, resource performance, and financial trends. This gives operators a view across both space use and business activity rather than just a booking calendar.
Member app and security
The iOS and Android Cobot Members App is for members and currently supports bookings only. Members need the web portal for plans, invoices, and account management, so the app is a companion for reserving space rather than a full mobile account hub.
Cobot says it uses SSL-encrypted communications, firewalls its servers, encrypts passwords, and complies with GDPR. It says its AWS and Heroku hosting is in Ireland/EU and that it does not process or store credit card data itself. Unlimited free chat support is included with the plan; training packages, multilingual guides, and product demos are also offered.
Pricing
Cobot has no free plan and offers a 30-day trial. The Coworking Platform Plan uses custom pricing based on paying members. Active members, team members, and tenants count toward that basis; drop-in pass users, external-booking visitors, event attendees, and members’ guests do not. Operators should assess the counted population alongside the transaction fees, especially when their business relies on casual visitors or events.
- Cobot External Bookings: $19 a month, with unlimited bookings and resources. The add-on is free for 30 days. It is a focused option for adding external bookings rather than buying the broader platform.
- Radius Wi-Fi: $29 a month, offered by IronWifi, for automated Wi-Fi access control and member check-in tracking. It is a separate connectivity and check-in add-on, not a substitute for the Coworking Platform Plan.
- Premium Support: $129 a month, including four hours of personal video calls, prioritized chat, a dedicated account manager, and custom onboarding sessions. It suits operators who need more guided assistance; the added support is a substantial separate monthly cost.
Platforms
Cobot is available on Android, iOS, and the web, and offers an API. The mobile apps are member-facing and booking-only, while plans, invoices, and account management require the web portal.
Who it's for
Cobot is best suited to coworking operators who need member and visitor administration, recurring billing, room bookings, access-control connections, and analytics, particularly those running multiple locations. It is less compelling for teams seeking a broad member-facing mobile app or a simple, fixed-price core plan: the app has a narrow role and the main plan is priced by paying-member count.
Pros and cons
- Pros: Booking, automated billing, event management, and a community directory cover several connected coworking tasks in one platform.
- Pros: Multi-location management and a wide selection of integrations support operators connecting multiple spaces and business systems.
- Pros: Member sales are exempt from Cobot's transaction fees, and the plan includes unlimited free chat support.
- Cons: The main plan's custom, member-based pricing makes costs less predictable than a fixed monthly rate.
- Cons: External bookings, drop-in passes, and event tickets carry fees of 9%, 5%, and 3%, respectively.
- Cons: The members app handles bookings only; members must use the web portal for invoices, plans, and account management.
Alternatives
Compare coworking space management software if you want to assess more options category-wide.
- DeskOS may suit buyers who prefer a stated annual Basic plan at $59 a year and do not need a free trial.
- Coworks is worth considering for a stated Hybrid Workspace plan at $149 a year, which includes up to 150 members, a member mobile app, unlimited room and equipment booking, event management, and a front desk tablet app.
- Nexudus offers Coworking Professional for core coworking features and a Growth plan for 500+ active users; it is an alternative if those plan tiers align with your scale.
- Optix may fit operators looking for a fixed-priced Essentials tier: $229 a month, billed at $197 USD/mo billed yearly, for 50 active users, 100 automation actions, and one included location, with two locations supported.
- Deskie offers a $49 a month Starter plan for spaces with 15 members or fewer, making it an option for a smaller operation seeking a stated monthly price.
- Proximity may be a better fit when the priority is digital door access: its Digital Door Access plan is $99 a month per coworking-space location, with hardware extra.
- Digicuro offers an Enterprise plan with custom pricing, volume pricing, and flexible enterprise contracts.
- OfficeRnD Flex is another paid option for web, iOS, and Android.
Verdict
Choose Cobot if you run a coworking space and want bookings, member administration, billing, access integrations, and business analytics under one roof, with support for multiple locations. Look elsewhere if you need a full-featured member app, want a fixed price for the core platform, or expect transaction fees on external bookings and events to weigh heavily on your margins.
