Best Google Workspace Backup Software in 2026
Updated
In short: IDrive is ranked #1 of 20 as of 4 October 2026, ahead of Synology Photos and GWS Backup. The best-ranked option with a free plan is Synology Photos. The lowest first paid tier on this page is CubeBackup at $0.17/mo.
Choosing Google Workspace backup software means considering both what gets protected and how you can recover it. These 20 ranked entries are compared on backup frequency, protected services, retention period, and storage model, as well as point-in-time restore and restore options. The free-plan and paid-from details offer additional points for comparing access and starting costs. IDrive and Synology Photos head the entries, with GWS Backup and MSP360 Backup among those that follow. Review which Workspace services matter to you and how the listed backup and restore features align with your recovery needs.
20 Google workspace backup software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
#1 IDrive Top pick · 7.7 
#2 Synology Photos Runner-up · 7.1 Free plan · Free
#3 GWS Backup Also great · 6.9 Free plan · Free
- Free planFree trial AndroidiOSLinuxmacOSWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free plan AndroidextensioniOSmacOSWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free plan LinuxmacOSself-hostedWindows
- Free plan
- Yes
- Protected services
- Gmail, Google Drive, Shared Drives, Calendars, Contacts
- Backup frequency
- custom
- Retention period
- Deleted items are retained for one year; version history and vault pruning are operator-configurable.
- Restore options
- workspace, account, folder, email, file, different user, download
RecognisedDocumentedFree planPlatforms - Free plan LinuxmacOSWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms$1.67/mofirst paid tier About MSP360 BackupVisit site - Free trial AndroidiOSLinuxmacOSself-hostedWebWindowsRecognisedDocumentedFree planPlatforms
- Free plan self-hosted
- Free plan
- Yes
- Backup frequency
- continuous
RecognisedDocumentedFree planPlatforms - AndroidiOSWebRecognisedDocumentedFree planPlatforms
- Free trial apiLinuxself-hostedWebWindows
- Free plan
- No
RecognisedDocumentedFree planPlatforms$0.17/mofirst paid tier About CubeBackupVisit site - Web
- Free plan
- No
- Protected services
- Gmail, Drive, Shared Drives, Calendars, Contacts, Tasks, Sites, Chat, and metadata
- Backup frequency
- daily
- Retention period
- Unlimited
- Restore options
- Item, user, mailbox, cross-user, point-in-time, and non-destructive restore
RecognisedDocumentedFree planPlatforms - Free trial Web
- Free plan
- No
- Backup frequency
- daily
RecognisedDocumentedFree planPlatforms$1.50/mofirst paid tier About SysCloud BackupVisit site - Free trial Web
- Free plan
- No
- Protected services
- Gmail, Google Drive, Shared Drives, Contacts, Calendars, Hangouts chats, Google Sites, Drive Computers folder, Google Directory, Google Classroom
- Backup frequency
- custom
- Retention period
- Unlimited by default; custom retention policies supported
- Restore options
- Item, folder, user/account, same account, other account, in-place, new folder, offline export
RecognisedDocumentedFree planPlatforms$3/mofirst paid tier About Afi.ai Google Workspace BackupVisit site - Free trial Web
- Free plan
- No
- Protected services
- Emails, Shared Drive, My Drive, Contacts, Calendars, Tasks
- Backup frequency
- continuous
- Retention period
- Unlimited by default; finite retention can be configured
- Restore options
- Emails, attachments, contacts, calendars, tasks, files, folders, Shared Drive, My Drive, and point-in-time recovery
RecognisedDocumentedFree planPlatforms - apiWeb
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Free trial Web
- Free plan
- No
- Protected services
- Google Drive, Gmail, Google Contacts, Google Calendar, Google Classroom
- Backup frequency
- daily
- Retention period
- Unlimited retention
- Restore options
- Single item, folder, user, different account, new folder
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
- Protected services
- Gmail, Drive, Shared Drives, Calendars, Contacts, Tasks, Sites, Chat, and metadata
- Backup frequency
- daily
- Retention period
- Unlimited
- Restore options
- Item, user, mailbox, cross-user, point-in-time, and non-destructive restore
RecognisedDocumentedFree planPlatforms - Free trial apiWeb
- Free plan
- No
- Paid from
- 3 /user/mo
- Backup frequency
- daily
RecognisedDocumentedFree planPlatforms$3/mofirst paid tier About SpinOneVisit site - Web
- Protected services
- Gmail, Google Drive, Google Contacts, Google Calendar
- Restore options
- full and granular recovery; one-click restoration
RecognisedDocumentedFree planPlatforms - Windows
- Free plan
- No
- Protected services
- Gmail, Google Contacts, Google Calendar, Google Drive, Shared Drive, Google Groups, Google Chat, Google Docs, Google Sheets
- Restore options
- selective data, folders, mailboxes, Google Workspace accounts, Google Groups
RecognisedDocumentedFree planPlatforms - Windows
- Free plan
- No
- Protected services
- Gmail/email, contacts, calendars, Google Drive
- Backup frequency
- custom
- Restore options
- mailbox, file, item
RecognisedDocumentedFree planPlatforms - Web
- Backup frequency
- daily
RecognisedDocumentedFree planPlatforms
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which Google workspace backup software is ranked first on Everything Xiaomi?
IDrive is ranked #1 of 20 with a score of 7.7. Synology Photos is second and GWS Backup third.
How many of these have a free plan?
5 of the 20 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, CubeBackup has the lowest first paid tier we found: $0.17/mo.
How is this list ranked?
Ranked on what each maker publishes: documentation depth, a free tier and the platforms it runs on. Paid placements never change a rank.