The Property AI

The Property AI is inspection-reporting software for UK letting and property teams, with mobile apps for capturing evidence on site and a web dashboard for managing work. It is strongest for users who need more than a checklist: editable photo-assisted reports sit alongside booking, invoicing and tenancy-management tools.

Its flexible per-report entry point suits occasional inspections, while portfolio teams can request a tailored plan. The trade-off is that AI output still needs human review, and pay-per-report costs rise with the number of rooms.

Overview

The Property AI covers inventories, check-ins, check-outs and other inspections. Around those reports, it includes online booking, invoicing with payment tracking, a property, client and tenancy CRM, landlord and tenant portals, calculators and UK tenancy agreement templates. That breadth may help agencies keep related tasks together; a landlord who only needs a basic checklist may find the wider workflow unnecessary.

The company says its photo analysis detects items, conditions and damage with 95%+ accuracy. That is a stated accuracy figure, not a reason to accept a draft without checking it. Generated items, descriptions and damage assessments can be edited, removed or enhanced before the report is finalized. This human-review step matters when an inspection record could be used in a tenancy dispute.

Key features

Photo-assisted reports

Reports are branded PDFs with photo references, condition notes and damage mapping. Check-in and check-out reports add timestamped photos and itemized condition notes intended to support adjudication with TDS, DPS and MyDeposits. Photo annotations can help make evidence more specific, though the report remains only as reliable as the photos and corrections provided by the user.

Mobile capture and team workflows

Native iOS and Android apps support on-site photo capture and sync data with a desktop dashboard; web access is also available. Offline mobile mode is useful where an inspection cannot rely on a live connection. Teams can assign properties across branches, track check-ins and check-outs, and monitor job status from a portfolio dashboard. Portfolio customers receive direct onboarding; accounts also include email support and in-app guidance for a first inspection.

Data handling

The privacy policy describes encryption in transit and at rest, role-based access, tenant isolation, hashed passwords, restricted administrative access, logging and regular patching. It identifies Google Gemini API for photo analysis, Google Maps Platform for address lookup and validation, and Stripe for payments. The company says customer data is not used to train third-party AI models. Customers can export their data; after a subscription ends, it remains available for export for 30 days, then is deleted or anonymized within a further 90 days.

Pricing

The freemium model offers a free starting point and a pay-per-report option without a subscription or contract. The published pricing note also mentions a 14-day trial.

The free allowance is capped at three reports, so it is a trial of limited use rather than a continuing free tier for regular inspections. Pay-per-report avoids recurring charges, but room-based pricing makes larger properties more expensive. The team plan is the better fit for sustained portfolio volume, though buyers will need a custom quote to assess its cost.

Platforms

The Property AI is available on Android, iOS and the web. Offline mobile mode supports field inspections, while the desktop dashboard provides a way to work with synced data. PDF is the listed report export format.

Who it's for

It is a good fit for UK letting agents, property managers, inventory clerks and landlords who need documented inspection workflows, especially those handling repeat check-ins and check-outs or coordinating work across a team. Its bundled booking, invoicing and tenancy tools will matter most to agencies seeking a broader operating system. A one-off user who wants only a simple checklist may be better served by a narrower tool.

Pros and cons

• Pros: Editable AI drafts let users correct or remove detected items and damage assessments before they become part of a final report.
• Pros: Timestamped photos and itemized notes give check-in and check-out reports a clear evidence-oriented structure for deposit adjudication.
• Pros: Three free reports and a no-contract per-report option lower the commitment for occasional use.
• Pros: Offline capture, branch assignment and a portfolio dashboard support fieldwork as well as team coordination.
• Cons: The free allowance stops after three reports, limiting its usefulness for ongoing work without payment.
• Cons: The per-room charge can make a report for a larger property cost more than the headline £5 first-room price suggests.
• Cons: AI-generated findings require personal review, so the product does not remove the need for a careful inspection and report check.
• Cons: Teams & portfolios uses custom pricing, making it harder to compare costs before requesting a quote.

Alternatives

For a broader comparison, browse Property Inspection Software.

• DoneTrace is worth considering if reusable personal checklists, five monthly AI draft credits and photo proof per step matter more than a property-specific reporting and tenancy workflow.
• PropertyTrace may suit users managing up to 10 properties who need five reports a month on its free plan, or published monthly pricing for published tours.
• Wooma offers a free plan for up to 10 properties and one user, with unlimited documents, core report types and eSignatures; it may suit a small operation wanting those limits and tools.
• myInspections has a Landlord plan at $8 a month with unlimited inspections and properties for one seat, making it an option for landlords who prefer a monthly fee.
• StayProof is an Android alternative.
• SmartRent Smart Access is a paid access-control alternative with project-specific quotes.
• zInspector is another freemium option available on Android, iOS and web.
• Inventorai may suit buyers seeking a paid inventory platform with a one-time 10-credit option at £25.00 GBP.

Verdict

The Property AI is best for UK property professionals who want photo-based inspection reports connected to booking, tenancy and team workflows. Editable drafts, mobile capture and evidence-oriented check-in and check-out reports are its clearest reasons to choose it. Look elsewhere if you need only a simple checklist, want a free plan for regular reporting, or need a predictable team price without a custom quote.