Robin
Robin is desk booking software within a broader workplace management platform.
What Robin is
Robin is desk booking software within a broader workplace management platform. Employees can reserve desks across multiple days, book shared assigned desks, and make visitor bookings; organizations can also set custom permissions and seat assignments. Automatic booking can use employees’ past reservations and preferences to select a desk. Interactive office maps display real-time activity, while analytics and custom dashboards help organizations assess space use. Check-in options include QR codes, access-control integrations, and automatic Wi-Fi check-in. Desk bookings can be made or shared through Microsoft Teams, Outlook, and Slack, and in-office schedules can sync through Google Calendar. Robin also offers Android, iOS, and web access, with its mobile app supporting space booking, people-finding, and visitor and delivery management. Pricing is tailored to the organization and available on request; there is no free plan. Robin says its platform is designed for companies with at least 500 employees, including a third or more who regularly use the office.
Good
- Automatically books desks using past bookings and preferences.
- Interactive maps show real-time office activity.
- Supports QR, access-control, and Wi-Fi check-in.
- Works with Microsoft Teams, Outlook, Slack, and Google Calendar.
- Offers Android, iOS, and web access.
Watch out
- No free plan is available.
- Pricing is provided on request.
- Robin says it does not store HIPAA- or PCI-regulated data.
Who it suits
Robin suits larger organizations that need desk and visitor booking alongside workplace space management. It is aimed at companies with at least 500 employees and regular office attendance.
Verdict
Robin brings desk reservations, check-in, maps, and space-use analytics into a workplace management platform. Its organization-tailored pricing and stated focus on larger employers may make it less suitable for smaller teams.
Plans and prices
From Robin's own pricing page, checked 21 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| One Workplace Platform | — | Desk, room, parking and locker booking · Interactive map and space management · Meeting management · Workplace analytics |
| Robin One Workplace Platform | Priced on request | Pricing tailored to your organization · contact sales for a quote · Annually |
The facts
Each one read from Robin's own pages, with the date it was checked.
What it does
- Additional integrations
- The integrations page lists Google Calendar, Microsoft 365, Microsoft Entra ID, Okta, Zoom, and access-control integrations including Kisi and Brivo.checked 4 Oct 2026
- Automatic booking
- Robin can use past bookings and employee preferences to choose and automatically book a desk.checked 4 Oct 2026
- Check-in
- Check-in options include QR codes, access control integrations, and automatic Wi-Fi check-in.checked 4 Oct 2026
- Compliance and limitation
- Robin says its AWS-hosted data centers have certifications including ISO 27001 and SOC 2, and that it does not store data with regulatory requirements such as HIPAA or PCI.checked 4 Oct 2026
- Data residency
- Organizations can choose to store their data in Robin’s U.S. or European data center.checked 4 Oct 2026
- Desk features
- The desk booking features include multi-day reservations, shared assigned desks, custom permissions, seat assignments, and visitor bookings.checked 4 Oct 2026
- Integrations
- Desk bookings can be made or shared through Microsoft Teams, Outlook, and Slack, and Robin can sync in-office schedules through Google Calendar.checked 4 Oct 2026
- Intended customers
- Robin says its platform is designed for companies with 500 or more employees, including at least a third who regularly use the office.checked 4 Oct 2026
- Maps and analytics
- Interactive office maps show real-time activity, while analytics and custom dashboards help organizations assess space use.checked 4 Oct 2026
- Product
- Robin provides desk booking software as part of a workplace management platform.checked 4 Oct 2026
- Security
- Robin says customer data is encrypted in transit and at rest, with connections served over SSL/TLS 1.2 or higher.checked 4 Oct 2026
- Support
- Robin directs customers to its help center and says security questions can be sent to [email protected].checked 4 Oct 2026
The company
- Company
- Robin says it has supported workplace management since 2014; its website lists its contact address as 53 State Street, Suite 2601, Boston, MA 02109.checked 4 Oct 2026
- Founded
- 2014checked 23 Sep 2026
- Headquarters
- Boston, Massachusetts, United Stateschecked 23 Sep 2026
Money
- Free plan
- Nochecked 21 Sep 2026
Where it runs
- Mobile apps
- Robin says its mobile app lets employees book space, find people, and manage visitors and deliveries; the desk booking page identifies Android and iOS smartphones.checked 4 Oct 2026
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