Workflowy

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Score9.4

Rank#10 of 219

From$6.99/mo

Free planYes

Free trialYes

Runs onAndroid, API, Browser extension, iOS, Linux, macOS, Web, Windows

Summary

Workflowy is a note-taking app organized as one expandable document of nested lists. Users can zoom into an individual bullet, search the document in real time, and change bullets into checkboxes, headings, boards, or tables. Tags, dates, backlinks, mirrors, and templates help connect and reuse information. Workflowy says it saves automatically and syncs across devices. Its API can read and write Workflowy data for apps, scripts, or automations, and users can enable multi-factor authentication with an authenticator code and recovery codes. The free Basic plan includes 100 nodes per month and 100 MB of file uploads; after reaching the node limit, users can still add nodes but will see a prompt to subscribe. Pro costs $6.99 per month billed annually or $8.99 per month billed monthly, with unlimited nodes and uploads. The annual-billing option lists a seven-day free trial. Workflowy is available on the web, Windows, macOS, Linux, iOS, Android, and as a Chrome extension.

Who it is for

Workflowy suits people who want to collect and organize notes in nested lists, with ways to connect and reuse content. It also suits users who want their notes available across listed desktop and mobile platforms.

What is good

Bullets can become checkboxes, headings, boards, or tables
Real-time document search and zoom into bullets
Automatically saves and syncs across devices
API can read and write Workflowy data

What to know first

Basic limits users to 100 nodes per month
Basic file uploads are limited to 100 MB
Pro costs $6.99 per month billed annually
Monthly Pro billing costs $8.99 per month

Verdict

Workflowy centers organization on a flexible document with nested lists and several ways to reshape or link content. The free plan has node and upload limits; Pro removes those listed limits for a monthly fee.

Workflowy plans and pricing

All plans

Basic Free Free /forever 100 nodes per month · 100mb file uploads · all features workflowy.com · 30 Sept 2026

Pro $6.99/mo billed annually Unlimited nodes · Unlimited uploads workflowy.com · 20 Sept 2026

Pro (annual billing) $6.99/mo $6.99 /month (billed annually) Unlimited nodes · unlimited uploads · all features · 7 Day Free Trial workflowy.com · 30 Sept 2026

Workflowy Teams $6.99/mo $6.99 Per user / month · Paid yearly Unlimited node creation and file uploads for all members · one-on-one team setup · auto-backup to Dropbox workflowy.com · 30 Sept 2026

Pro (monthly billing) $8.99/mo $8.99 /month Unlimited nodes · unlimited uploads · all features · 7 Day Free Trial workflowy.com · 30 Sept 2026

Compared on note-taking apps

Free plan: Yesworkflowy.com
Supported platforms: web, windows, macos, linux, ios, android, chrome_extensionworkflowy.com
Note sharing: Yesworkflowy.com
Storage limit: 0.1 GBworkflowy.com
Integrations: Readwise, Kindle Highlights, Google Calendar, Web Clipper, Zapier, Workflowy Desktop MCPworkflowy.com

Facts

Free plan: Yesworkflowy.com · 20 Sept 2026
Supported platforms: web,windows,macos,linux,ios,android,chrome_extensionworkflowy.com · 20 Sept 2026
Note sharing: Yesworkflowy.com · 20 Sept 2026
Storage limit: 0.1workflowy.com · 20 Sept 2026
Integrations: Readwise,Kindle Highlights,Google Calendar,Web Clipper,Zapier,Workflowy Desktop MCPworkflowy.com · 20 Sept 2026
Purpose: Workflowy describes itself as a note-taking app built around a single, infinite document and list.workflowy.com · 30 Sept 2026
Organization: Users can nest items to organize content, zoom into a bullet to focus, and search the document in real time.workflowy.com · 30 Sept 2026
Content types: Bullets can be changed into checkboxes, headings, boards, or tables.workflowy.com · 30 Sept 2026
Reuse and connections: Tags, dates, backlinks, mirrors, and templates help connect and reuse content across the document.workflowy.com · 30 Sept 2026
Sync: Workflowy says it saves automatically and syncs across devices.workflowy.com · 30 Sept 2026
Integrations: Listed integrations include Readwise, Kindle Highlights, Google Calendar, Web Clipper, and Zapier, with an API for custom integrations.workflowy.com · 30 Sept 2026
API scope: The Workflowy API can read and write Workflowy data from an app, script, or automation.workflowy.com · 30 Sept 2026
Security: Users can enable multi-factor authentication with a six-digit code from an authenticator app and receive recovery codes.workflowy.com · 30 Sept 2026
Data handling: The privacy policy says user-generated content remains the user's property and that content may be shared with LLM providers for certain AI features with explicit opt-in consent.workflowy.com · 30 Sept 2026
Hosting: The privacy policy says some information that may contain personal data is stored by AllCloud at AWS in northern Virginia, United States.workflowy.com · 30 Sept 2026
Support: Workflowy directs users with questions to [email protected].workflowy.com · 30 Sept 2026
Free-plan limit: When users reach the node limit, they can still add new nodes but will see a popup inviting them to subscribe.workflowy.com · 30 Sept 2026
Education: Eligible faculty can receive Pro for life and invite students who get Pro while enrolled through that faculty member.workflowy.com · 30 Sept 2026