Vikunja

Vikunja suits people who want control over how tasks are organized, and teams that need to share projects without relying on a single task view. Its strongest case is the choice between a free, self-managed core and hosted plans; mobile users should expect a much narrower feature set.

Overview

Vikunja spans personal to-do lists and collaborative project work. Lists, boards, charts, and tables accommodate different planning styles, while assignments and project sharing support teamwork. The free self-hosted option is attractive if you can operate a server; if you cannot, a paid cloud plan avoids that responsibility. Either way, the mobile app’s basic feature set is an important limitation for anyone who expects to manage all their work from a phone.

Key features

Tasks can be viewed as lists, Kanban boards, Gantt charts, or tables. That range makes Vikunja more adaptable than a list-only workflow: a team can use a board or chart to organize project work, while keeping tasks in a table or list when that suits them better. Due dates, reminders, recurring schedules, subtasks, labels, priorities, attachments, and task relations add useful structure. These tools are capable, but the mobile app supports only Vikunja’s very basic features, so the full planning experience is better suited to desktop or web use.

Users can share projects with another person or a team, assign tasks, or provide a project link that does not require an account. That link is a practical way to let occasional participants access a project without asking them to join the service. CalDAV integration supports calendar workflows, and migration tools cover Todoist, Trello, and Microsoft To-Do, easing a move from those apps.

The AGPLv3-licensed core is free to use and self-host. That gives technically capable users control over hosting, but puts server maintenance, updates, and backups on them. Vikunja Cloud runs at Hetzner locations in Germany and Finland. The maker says production access uses two-factor authentication, limits team access to job needs, and uses automated security scanning; it also signs releases with GPG and documents how to verify them.

Pricing

Vikunja combines a free self-hosted edition with paid cloud plans and a 14-day trial. The paid plans are most relevant to people who want hosting handled for them, but their storage and seat limits matter when choosing between personal, household, and organizational use.

• Personal — €4 a month: includes 10GB of attachment storage and unlimited lists, tasks, reminders, share links, relations, and filters. Annual billing is 40€ when billed yearly (-20%). It suits an individual who wants hosted use without limits on those core task and organization features, but attachment storage is capped.
• Family — €10 a month: supports up to 5 users, includes shared household projects and Personal features, and costs 99€ when billed yearly (-17.5%). It is a straightforward fit for a household sharing projects; the five-user cap makes it less suitable for larger groups.
• Organization — €5 a month per user: includes unlimited teams, 50GB of attachment storage, priority email support, and centralized team billing. Annual billing is 50€ when billed yearly (-20%). It fits organizations that need team administration and more attachment capacity; its per-user billing means the total rises with the team.
• Self-hosted — free: free forever, with unlimited tasks and projects and core features included. The trade-off is that the user manages the server, maintenance, updates, and backups.
• Pro — custom pricing: currently in private beta and not yet available for Cloud accounts. Self-hosted plans range from Homelab to Enterprise; the plan includes an admin panel, time tracking, and audit logs on Business, Scale, and Enterprise. It is aimed at self-hosters needing those additional capabilities, rather than current Cloud subscribers.

Platforms

Vikunja supports web, Windows, macOS, Linux, iOS, and Android, as well as self-hosting and an API. Its desktop app is an Electron application for Linux and Windows. Platform coverage is broad, but it should not be confused with feature parity: the mobile app is limited to basic functions.

Who it's for

Vikunja is a good choice for people who want multiple ways to view tasks, from personal lists to structured project work, and for teams that need assignments and shared projects. It is especially compelling for technically confident users who value a free, self-hosted core, or for groups willing to pay for cloud hosting and team features. It is a weaker fit for phone-first users who need the full feature set on mobile, or for anyone who wants self-hosting without taking on maintenance and backup duties.

Pros and cons

• Pro: Four task views and detailed task tools accommodate different planning needs without limiting work to lists.
• Pro: Project sharing, assignments, and account-free share links give teams and occasional collaborators several ways to work together.
• Pro: A free, AGPLv3 self-hosted core with unlimited tasks and projects is useful for people prepared to manage their own server.
• Con: The mobile app has only basic features, which makes it a poor match for users who need the full task workflow on a phone.
• Con: Self-hosting requires responsibility for maintenance, updates, and backups.
• Con: Hosted plans impose attachment storage limits, and Family is capped at five users.

Alternatives

For a broader comparison, browse To-do list apps or Task Management Software.

• TickTick is worth considering if its free plan’s basic task, reminder, sync, and list features are enough; that plan is capped at 9 lists, 99 tasks per list, and 1 attachment.
• Any.do may suit someone seeking a free personal option with unlimited tasks and lists.
• Nozbe is an alternative for small groups willing to work within a free plan capped at 3 users and 3 active projects.
• SingularityApp is an option for users whose needs fit its free Basic limits: 10 projects, 5 sections per project, 3 habits, one reminder per task, and one device.
• Routine offers a free plan with 3 integrations, 3 custom databases, and 250 AI credits; consider it if those limits match your needs.
• Super Productivity is a free alternative with all features on all platforms and no trial or premium tiers.
• Tasks.org is an option for people seeking a free Android-focused task app with unlimited tasks, lists, tags, and reminders, recurring tasks, and no account or internet requirement.
• Todoist may appeal if its Beginner plan’s 5 personal projects, 3 filter views, and one week of activity history fit your needs.

Verdict

Choose Vikunja if you want flexible task views and project sharing, particularly if you value a free self-hosted core or need hosted team features. Its main advantage is the combination of adaptable planning and control over hosting; look elsewhere if full-featured mobile use is essential or if you do not want to maintain a server.