Circleback

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Score9.4

Rank#3 of 113

From$15/mo

Free planYes

Free trialYes

Runs onAndroid, API, iOS, macOS, Web, Windows

Summary

Circleback is cloud-based meeting automation software that records or accepts meeting recordings, transcribes speech, and produces notes, summaries, and action items. It identifies speakers by name and provides a searchable archive. Users can invite it to supported online meetings as a bot, record locally with desktop or mobile apps, or upload audio and video. The desktop app can record without a bot, while mobile apps support online and in-person meetings. Circleback supports 110 transcription languages and meetings on Zoom, Google Meet, Microsoft Teams, Webex, Discord, and RingCentral. It connects with calendars and apps including Google Calendar, Gmail, Outlook, Slack, Notion, Linear, HubSpot, and Salesforce, and includes Ask Circleback and email viewing and drafting. The Free plan allows unlimited meetings, with 30 days of history, limited automations, and two teams. Pro costs $15/user/month billed annually; Business costs $25/user/month, and Enterprise costs $35/user/month with volume pricing. Circleback says it encrypts data and does not use customer data to train models; HIPAA compliance is included with Enterprise.

Who it is for

It suits individuals or teams who want searchable transcripts, meeting summaries, and captured action items across online and in-person meetings. Teams needing HIPAA compliance can consider Enterprise.

What is good

Transcribes meetings in 110 languages.
Captures and organizes action items automatically.
Supports bot, local, and uploaded recordings.
Free plan allows unlimited meetings.

What to know first

Free history is limited to 30 days.
Free plan supports two teams.
Free automations are limited.
HIPAA compliance is included with Enterprise.

Verdict

Circleback combines meeting capture, transcription, and follow-up tools across desktop, mobile, and web. The free plan permits unlimited meetings but limits history, automation, and teams.

Circleback plans and pricing

All plans

Free Free billed monthly 2 teams · 30-day meeting and recording history circleback.ai · 27 Sept 2026

Pro $15/mo $15/user/month Unlimited meeting history · 1 year recording storage · all integrations · custom AI insights · 5 teams circleback.ai · 28 Sept 2026

Business $25/mo $25/user/month Admin/member roles · unlimited free viewers · custom data retention · 2 years recording storage · usage dashboard · unlimited teams circleback.ai · 28 Sept 2026

Enterprise $35/mo $35/user/month; volume pricing SAML/OIDC SSO and SCIM · invoice/PO billing · unlimited recording storage · priority support · HIPAA compliance circleback.ai · 28 Sept 2026

Free Free $0/user/month AI notes and action items · 30-day meeting and recording history · limited automations · API, MCP and CLI access · 2 teams circleback.ai · 28 Sept 2026

Compared on meeting notes software

Free plan: Yescircleback.ai
Paid from: $15/user/mocircleback.ai
Transcription: Yescircleback.ai
Summaries and action items: Yescircleback.ai
Meeting capture: botcircleback.ai
Meeting platforms: Zoom, Google Meet, Microsoft Teams, Webex, Discord, RingCentralcircleback.ai
Transcription languages: 110 languagescircleback.ai
Calendar integrations: Yescircleback.ai

Facts

Free plan: Yescircleback.ai · 20 Sept 2026
Paid from: 15circleback.ai · 20 Sept 2026
Transcription: Yescircleback.ai · 20 Sept 2026
Summaries and action items: Yescircleback.ai · 20 Sept 2026
Meeting capture: botcircleback.ai · 20 Sept 2026
Meeting platforms: Zoom,Google Meet,Microsoft Teams,Webex,Discord,RingCentralcircleback.ai · 20 Sept 2026
Transcription languages: 110circleback.ai · 20 Sept 2026
Calendar integrations: Yescircleback.ai · 20 Sept 2026
Free history limit: The free plan includes 30 days of meeting and recording history.circleback.ai · 27 Sept 2026
Free team limit: The free plan supports 2 teams.circleback.ai · 27 Sept 2026
Free automation limit: The free plan includes limited automations.circleback.ai · 27 Sept 2026
Free meeting volume: The free plan allows unlimited meetings.circleback.ai · 27 Sept 2026
Free trial: Pro, Business, and Enterprise plans offer a free trial.circleback.ai · 27 Sept 2026
Supported devices: Circleback offers desktop, mobile, and Apple Watch apps.circleback.ai · 27 Sept 2026
Meeting modes: It supports online and in-person meetings.circleback.ai · 27 Sept 2026
Security practices: Circleback says it uses best-in-class security practices to keep data private and secure.circleback.ai · 27 Sept 2026
HIPAA compliance: HIPAA compliance is included with Enterprise.circleback.ai · 27 Sept 2026
Team administration: Business includes admin and member roles, enforceable settings, and unlimited teams.circleback.ai · 27 Sept 2026
Sharing features: The free plan includes automatic tagging and sharing.circleback.ai · 27 Sept 2026
Recording storage: Pro includes 1 year, Business includes 2 years, and Enterprise includes unlimited recording storage.circleback.ai · 27 Sept 2026
App integrations: Integrations include Google Calendar, Gmail, Outlook, Slack, Notion, Linear, HubSpot, Salesforce, and others.circleback.ai · 27 Sept 2026
Developer access: Circleback provides API, MCP, CLI, and webhook access.circleback.ai · 27 Sept 2026
Priority support: Priority support is included with Enterprise.circleback.ai · 27 Sept 2026
Company backing: Circleback says it is backed by Y Combinator and has 500+ testimonials.circleback.ai · 27 Sept 2026
Action item capture: Action items are automatically captured, assigned, and organized after every meeting.circleback.ai · 27 Sept 2026
Transcription languages: The service supports over 100 languages.circleback.ai · 27 Sept 2026
Speaker identification: Each speaker is automatically identified by name in transcripts.circleback.ai · 27 Sept 2026
Product: Circleback is cloud-based software for meeting automations.circleback.ai · 28 Sept 2026
Meeting capture: It supports online and in-person meetings using either a bot or a bot-free desktop app.circleback.ai · 28 Sept 2026
Desktop recording: The desktop app records meetings without a bot and works with Zoom, Google Meet, Microsoft Teams, Webex, Discord, RingCentral and more.circleback.ai · 28 Sept 2026
Mobile recording: The mobile apps for iOS and Android capture meetings on the go, including in-person meetings.circleback.ai · 28 Sept 2026
Transcription: Circleback supports over 100 languages and automatically identifies speakers by name.circleback.ai · 28 Sept 2026
Assistant: Its features include AI meeting notes, action items, Ask Circleback, and viewing and drafting emails.circleback.ai · 28 Sept 2026
Integrations: Listed integrations include Google Calendar, Gmail, Outlook, Slack, Notion, Linear, HubSpot, Salesforce, Attio, Asana, PostHog, Ashby, Intercom, Zoho, Monday, Zapier and Make.circleback.ai · 28 Sept 2026
Developer access: Circleback provides API, MCP, CLI and webhook access to meeting data.circleback.ai · 28 Sept 2026
Security: Circleback states that it is SOC 2 Type II and EU-U.S. Data Privacy Framework-certified, encrypts data at rest and in transit, and does not use customer data to train models.support.circleback.ai · 28 Sept 2026
Compliance: Circleback states that it is HIPAA-compliant, with HIPAA included on Enterprise.support.circleback.ai · 28 Sept 2026
Free limits: The Free plan includes 30-day meeting and recording history, limited automations, API/MCP/CLI access and two teams.circleback.ai · 28 Sept 2026
Recording options: Users can have Circleback join Zoom, Google Meet, Microsoft Teams or Webex as a bot, record locally with desktop or mobile apps, or upload an audio/video recording.support.circleback.ai · 28 Sept 2026
Intended use: The Terms authorize use by customers for their own internal business purposes.circleback.ai · 28 Sept 2026