Boardmix

Overview

Boardmix brings visual planning and team discussion into a shared online workspace. It is best suited to teams that need diagrams, project planning, or workshop boards alongside presentation and AI tools. Its free tier makes it possible to start small, but its three-board cap and bounded storage make it a limited home for growing work.

The infinite canvas combines mind maps, flowcharts, smart formatting, chat, and presentation mode, so a team can develop an idea and present it without switching contexts. Mentions, comments, and emojis add lightweight collaboration around shared boards. The trade-off is that teams should consider both the paid-plan limits and the handling of source material before relying on AI features.

Key features

Visual workspace and collaboration

Boardmix supports brainstorming, diagrams, planning, and team discussions on an infinite canvas. Mind mapping and flowcharting make it relevant to structured work as well as open-ended workshops, while smart formatting helps organize board content. Presentation mode gives teams a way to share the work as a presentation; it is a useful extension of the canvas, though not a substitute for a dedicated presentation product on the strength of these features alone.

Shared boards, mentions, comments, emojis, chat, guest collaboration, and voting tools support group work and feedback. The broad collaboration set suits project, sales, marketing, IT, and UX or design teams, but the free plan's small board and object allowances may constrain teams that keep several active projects in one workspace.

AI, files, and integrations

AI tools cover art, presentations, mind maps, flowcharts, and chat or writing. They can broaden the kinds of work done on a board, but they are only included in AI paid plans and consume seat-based monthly credits. When users choose these features, reference images or original documents may be sent to AI models for processing, a material consideration for teams handling sensitive work.

Boardmix supports imports and exports in PDF, PNG, JPG, Word, Excel, JSON, CSV, Xmind, Visio, and BDX formats, which helps teams bring in existing material and take work elsewhere. Its maker describes an SDK for custom integrations. Google Drive API data use follows Google's User Data Policy, including its Limited Use requirements. Enterprise deployments can be single-node or clustered in intranet, private cloud, or public cloud environments; the privacy policy describes reasonable administrative, technical, and physical security controls for personal information.

Support includes FAQs, user guides, video tutorials, and help by email, Discord, or Telegram. Organizations can apply for a free Enterprise trial, subject to application review.

Pricing

Boardmix is freemium. The Free plan costs nothing, requires no credit card, and includes one team workspace, 3 editable boards, 100 objects per board, 1 GB storage, standard-definition export, and 10 version-history records. It is a sensible way to evaluate the workflow, but the board cap and limited history are restrictive for teams managing multiple ongoing projects.

Starter costs $5 a month per member when billed annually, or $12 billed monthly. It adds one Professional team workspace, unlimited boards, objects, and projects, unlimited visitors with editing rights, 10 GB storage per seat, and 100 version-history records. This is the clearest fit for teams that need more room but do not need AI tools; choosing monthly billing costs more than the annual per-member rate.

AI Starter costs $10 a month per member billed annually, or $15.9 billed monthly. It includes everything in Starter, AI tools, and 5,000 total AI credits per seat/month. AI Business costs $20 a month per member billed annually, or $29.9 billed monthly; it includes everything in AI Starter, 20 GB storage per seat, and 10,000 total AI credits per seat/month. The higher tier is for teams that need its added storage and credit allowance, rather than simply access to AI.

Lifetime Plan 1 is a $99, paid once one-member option with 10 GB team workspace capacity, unlimited editable boards, 10,000 total AI credits, and future upgrades. Lifetime Plan 2 is $399, paid once for five team members, 50 GB capacity, unlimited editable boards, 50,000 credits, and future upgrades. Lifetime Plan 3 is $699, paid once for 10 members, 100 GB, unlimited editable boards, 100,000 credits, and future upgrades. Lifetime Plan 4 is $999, paid once for 20 members, 200 GB, unlimited editable boards, 200,000 credits, and future upgrades. These are fixed team-size and workspace-capacity packages rather than per-seat subscriptions; each is a one-time purchase with no renewal.

Enterprise / Private has custom pricing. It includes unlimited Professional team workspaces, enterprise member management, advanced permission controls, a dedicated customer success manager, and OIDC SSO. It is aimed at organizations needing deployment and administration options beyond the standard team plans.

Platforms

Boardmix is available on Android, iOS, macOS, Windows, and the web, with API and self-hosted options also listed. That breadth suits mixed-device teams and organizations considering private deployment.

Who it's for

Boardmix is a strong fit for teams that want a flexible shared canvas for workshops, planning, diagrams, or project collaboration, especially when presentation mode and file interchange matter. Its distinct value is the combination of visual work, collaboration, and optional AI assistance. It is less compelling for a small team that needs only a few simple boards, or for an AI workflow where sending source images or documents to models is unacceptable.

Pros and cons

• Pros: An infinite canvas with mind maps, flowcharts, smart formatting, chat, and presentation mode supports both exploratory and structured work.
• Pros: Imports and exports span common office, image, data, and diagram formats, including Word, Excel, Xmind, and Visio.
• Pros: Paid plans scale from unlimited boards on Starter to enterprise controls and self-hosted deployment options.
• Cons: Free users are limited to 3 editable boards, 100 objects per board, 1 GB storage, standard-definition export, and 10 history records.
• Cons: AI requires an AI plan with monthly per-seat credit limits, and chosen AI features may send reference images or original documents to models.
• Cons: Monthly billing for subscription plans is higher than the annual-billed per-member price.

Alternatives

FigJam is worth choosing instead if a free collaborative whiteboard with 3 editable files and unlimited collaborators is the priority; its Professional Collab seat is $3 a month. Miro is another option for teams drawn to a free plan with 3 editable boards, 7,000+ templates, and 250+ integrations. MURAL may suit groups that prefer unlimited murals with 3 editable at a time, unlimited members, unlimited view-only visitors, and one workspace on its free plan.

Collaboard is a reasonable alternative when a free whiteboard with 3 boards, five participants per board, core features, and 200+ templates is enough. Creately may appeal to users who want unlimited free canvases and collaborators, with 45 items per canvas. Conceptboard is an alternative with a free allowance of 3 active boards, 100 objects per board, and 250 MB storage.

Milanote offers a different free allowance: 100 notes, images, or links, 10 file uploads, and unlimited shared boards. Webex App is the neutral alternative in this set.

For more options, browse Online Whiteboard Tools, Collaborative Whiteboard Software, and AI Whiteboard Software.

Verdict

Choose Boardmix if your team wants one shared workspace for visual planning, diagrams, discussion, and presentations, with AI available as a paid extension. Its breadth and file support are persuasive, and its plans provide a path beyond the free board cap. Look elsewhere if the free allowance is too tight, if you only need a simpler whiteboard, or if your AI work cannot involve sending reference images or original documents to models.