Acta

Acta is a meeting assistant for teams that need conversations turned into searchable records and role-specific work outputs. It is best suited to sales, product, engineering, recruiting, finance and support groups with recurring meeting workflows. The main decision is whether its flexible capture and enterprise controls justify asking for a custom quote.

Overview

Acta records meetings from Zoom, Google Meet and Microsoft Teams, then produces transcripts, summaries and action items. It can either join as a bot or record from the user’s computer through its desktop app and Chrome extension. That makes it a practical fit for organizations with different policies about notetakers in calls, although bot-free recording depends on using those computer-based tools.

Key features

Bot capture covers the three major meeting platforms, while calendar integrations connect with Google Calendar and Microsoft Outlook. Ask Acta searches selected meeting transcripts and answers questions across them, turning an archive of conversations into a source for follow-up context rather than a collection of files to reread.

Role-specific templates shape meeting content into sales reports, interview scorecards, product requirements, tickets and clinical notes. This is a meaningful advantage for teams that need consistent downstream deliverables; users wanting only a general recap may gain less from the template system. Integrations with Jira, Asana, ClickUp, Monday.com and Gmail can connect those outputs to common work and communication tools.

Acta says recordings and notes belong to the user’s account and are shared only when the user shares them. It also says meeting data is encrypted in transit and at rest. Enterprise adds on-premise deployment, SSO, APIs, private storage and custom data retention, giving organizations with stricter governance a route beyond the standard hosted setup.

Pricing

Acta has no permanent free plan, but a 15-day trial is offered. The trial costs 0.00 USD and includes 600 minutes of storage, unlimited recordings and transcriptions, plus limited AI summarization and action points. That allowance is enough to evaluate the workflow, but the storage cap and limited AI outputs make it unsuitable as a continuing team tier.

The Pro plan has custom pricing, billed per seat per month, with monthly or annual billing. It includes unlimited transcription, AI summaries, storage and integrations. Pro is the logical fit for teams that need sustained, unrestricted meeting processing, but the lack of a published price means seat-level budgeting requires an inquiry. Users can change or cancel a plan from the dashboard at any time.

Enterprise also uses custom pricing. It adds on-premise deployment, white-label solutions, APIs, SSO, private storage and custom data retention, and includes a dedicated account manager. Those provisions target organizations with deployment, identity and data-governance requirements rather than small teams seeking the lowest-cost meeting assistant.

Platforms

Acta supports Android, iOS, macOS and Windows, along with web access, a browser extension, an API and self-hosted deployment. The broad client coverage suits mixed-device teams, while self-hosting is especially relevant to Enterprise customers with infrastructure or retention requirements.

Who it's for

Acta fits teams that need meeting information to become structured work: sales groups can use reports, recruiters can use interview scorecards, and product or engineering teams can turn discussions into requirements and tickets. It is also a strong candidate for organizations that need both bot-based capture and computer-recorded meetings. It is less compelling for an individual who only wants occasional notes and does not need searchable cross-meeting answers or role templates.

Pros and cons

Pros

• Two recording methods: bot capture and desktop or Chrome recording accommodate meetings where a visible notetaker is either acceptable or unwelcome.
• Outputs beyond summaries: Ask Acta and role templates make transcripts useful for retrieval and repeatable team processes.
• Broad workflow coverage: Calendar, email, project-management and meeting-platform integrations reduce the need to move content manually.
• Enterprise controls: On-premise deployment, SSO, private storage and custom retention address stricter operational requirements.

Cons

• Custom-priced paid tiers: Pro and Enterprise costs cannot be assessed from a published rate, complicating comparisons and budgeting.
• Limited trial allowance: The 600-minute storage cap and restricted AI summaries and action points make the trial a test period, not a lasting free workflow.
• Bot-free capture is device-dependent: Recording without a notetaker requires Acta’s desktop app or Chrome extension.

Alternatives

Choose Circleback instead if you want a freemium option with AI notes, action items and online or in-person meeting support on its Free plan.

Fellow is a better starting point for teams that want a free tier, although its Free plan limits each user to five lifetime AI notes.

Pick VOMO if a low-cost paid option and mobile, desktop and web coverage matter; its Free plan includes 60 signup minutes and a 30-minute limit per audio file.

Notta suits readers seeking a free tier with one seat and 120 transcription minutes per month.

Choose Laxis for a free plan offering 300 transcription minutes monthly, 30 days of conversation history and a 45-minute maximum recording.

Mem Agent is an alternative for users who prefer a note-centered assistant with a free Mem plan.

OLVA is another meeting-assistant alternative with a free trial and Basic and Plus tiers.

Grain is worth considering for a freemium notetaker with a free seat, 45-minute meetings and 20 bot-recorded meetings for personal-email users.

For broader category comparisons, see Meeting Intelligence Software, Meeting Notes Software and AI Meeting Assistants.

Verdict

Acta is a strong choice for teams that need searchable meeting knowledge, structured outputs and flexible recording across major conferencing platforms. Its main reason to look elsewhere is financial uncertainty: paid plans require a quote, and the trial’s 600-minute storage allowance is limited.