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TolaData

TolaData is a web and API platform for managing project and portfolio impact.

Place
#19 of 29
Score
6.0
TolaData's website

What TolaData is

TolaData is a web and API platform for managing project and portfolio impact. It brings data collection, consolidation, and analysis into one workspace. Teams can build custom forms, share links, and collect mobile responses that import automatically. Impact tools cover results frameworks, indicators, project and activity planning, and aggregation across programs or portfolios. Configurable dashboards provide real-time sharing with partners, funders, and other stakeholders, with connections to Power BI, Tableau, and Apache Superset. Data can enter through direct API imports from Ona, KoboToolbox, and Google Drive, or CSV files from SurveyCTO, CommCare, Open Data Kit, and Excel. TolaData can combine results and financial information into validated IATI XML datasets for publication to the IATI Registry. Lite is aimed at consultants and small teams, while broader plans support larger user, workspace, and dashboard counts.

Good

  • Custom forms collect mobile responses automatically
  • Impact planning and indicator aggregation included
  • Real-time dashboards support stakeholder sharing
  • IATI XML publishing is supported
  • API and CSV imports cover many sources

Watch out

  • No free plan
  • Mobile access is listed as none
  • Plans require minimum 12-month billing
  • Single sign-on is only an optional Custom add-on

Who it suits

It suits international development, research, and social enterprise organizations managing programs and portfolios. Lite is positioned for individual consultants and small teams.

Verdict

TolaData combines collection, impact tracking, dashboards, and IATI reporting in one service. Check the plan limits and billing commitment against your organization’s size.

Plans and prices

From TolaData's own pricing page, checked 7 Oct 2026.

All about pricing
PlanPriceWhat it gives you
TolaData Lite€69 a month2 users · 1 workspace · 2 dashboards · minimum 12 months, excl. VAT
Essential Plan€499 a month20 users · 10 workspaces · 20 dashboards · minimum 12 months, excl. VAT
Custom Plans€899 a monthat least 40 users · 25 workspaces · 40 dashboards · minimum 12 months, excl. VAT

The facts

Each one read from TolaData's own pages, with the date it was checked.

What it does

AI status
The home page says AI capabilities are planned for release in Q4 2026.checked 7 Oct 2026
Dashboards
Configurable dashboards can be shared with partners, funders, and stakeholders in real time, and the site names Power BI, Tableau, and Apache Superset as connections.checked 7 Oct 2026
Data management
The platform supports data collection, consolidation, and analysis in one place.checked 7 Oct 2026
Form collection
Users can create custom forms, share them by link, and collect responses on mobile devices that are automatically imported into TolaData.checked 7 Oct 2026
IATI reporting
TolaData can combine results and financial data into validated IATI XML datasets and publish them to the IATI Registry.checked 7 Oct 2026
Impact tracking
TolaData supports results frameworks, indicator management, project and activity planning, and indicator aggregation for program and portfolio management.checked 7 Oct 2026
Integrations
The maker lists Ona, KoboToolbox, and Google Drive for direct API imports, and SurveyCTO, CommCare, Open Data Kit, and Excel for CSV imports.checked 7 Oct 2026
Intended users
The site describes use by organizations in international development, research, and social enterprise, and positions Lite for individual consultants and small teams.checked 7 Oct 2026
Purpose
TolaData is an end-to-end platform for portfolio and project impact management.checked 7 Oct 2026
Security
The Essential Plan includes multi-factor authentication, while single sign-on is listed as an optional add-on for Custom Plans.checked 7 Oct 2026
Security documentation
The Terms and Policies page links to downloads for a Data Processing Agreement, Data Privacy Policy, and Technical and Organisational Measures.checked 7 Oct 2026
Support
Lite includes self-paced learning and email support; Essential includes customer support with live chat and a one-hour configuration call.checked 7 Oct 2026

Money

Custom plan limits
Custom Plans include at least 40 users, 25 workspaces, and 40 dashboards; the pricing page says to contact TolaData for packages above 25 users in its other plan section.checked 7 Oct 2026

The company

Founded
2018checked 28 Sep 2026
Headquarters
Berlin, Germanychecked 28 Sep 2026

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