Table-Plan.com

Table-Plan.com is a browser-based editor for event seating charts, aimed at hosts, planners and venues organizing weddings, galas, corporate events or parties. Its appeal is the path from guest list to seating plan and printed event materials; the free plan’s 30-guest cap makes it a limited fit for larger events.

Overview

Paste guest names from a spreadsheet, RSVP list or notes, then arrange them around round or long tables and chair rows. Room elements such as a stage, dance floor, bar and DJ booth help put seating in context. Dragging and swapping guests, color-coded groups and an unseated-guest count make revisions more manageable as plans change.

Outputs include image and PDF charts, CSV export, and Print Studio documents for place cards, posters, table lists and QR signs. These practical deliverables make the editor useful beyond deciding who sits where. Guest lookup through a shared link or QR code is reserved for paid plans, as is client editing through a password-protected link.

Key features

From guest list to event materials

The mix of seating layouts and print formats suits events that need both a room plan and materials for attendees or staff. Premium and Pro let guests search their name to find their table and seat, reducing the need to rely on a printed chart alone. Pro adds client editing without requiring clients to create accounts, a meaningful convenience for planners working with customers.

Screen and privacy considerations

The editor is designed for laptop and desktop screens and runs in a modern browser on Mac, Windows and Chromebook; guests can open shared plans on phones. That makes it less suitable for someone who expects to build a chart primarily on a phone. The service may collect account details, event project data and browser usage data. Its privacy policy describes administrative, technical and physical safeguards while acknowledging that no security measures are perfect, so users should consider that when storing guest lists and seating arrangements.

Pricing

The free plan costs nothing and supports up to 30 guests, one project and unlimited tables. It is a sensible starting point for a small event, but the guest cap and absence of paid-plan exports and guest lookup limit its use for larger or more polished workflows.

Premium costs $29, paid once, as a one-time payment, and is valid for 3 months. It raises capacity to 250 guests and allows up to three projects, with unlimited tables, QR-code sharing, CSV export and Print Studio PDFs. It fits a one-off event or short planning window better than an ongoing calendar of events; its three-month validity and project cap matter if plans span a longer period or involve multiple events.

Pro costs $49 a month, billed monthly, and can be cancelled anytime. It removes guest and project limits while retaining unlimited tables, QR sharing, CSV export and Print Studio PDFs. Client collaboration and priority support make it the stronger choice for planners or venues managing multiple projects, though its monthly billing is a less natural fit for a single small event than Premium.

Platforms

Table-Plan.com is a browser-based tool for Mac and Windows, and the editor also runs in modern browsers on Chromebook. Editing is oriented toward laptop and desktop screens, while guests can use phones to open shared plans.

Who it's for

Choose it if you need to convert an imported guest list into a room-specific seating chart and prepare associated print documents. Small hosts can begin free; events up to 250 guests can use Premium for a time-limited project window; planners handling unlimited guests or projects, or seeking client editing and priority support, have a clearer case for Pro. Look elsewhere if phone-first editing is essential or if a larger event must stay on the free plan.

Pros and cons

Pros

• Guest import, seating edits and an unseated count keep the core planning workflow together, useful when arrangements are still changing.
• Print Studio covers place cards, posters, table lists and QR signs, so the chart can become event-ready materials.
• Paid guest lookup and Pro client editing extend the plan beyond the organizer without requiring clients to register.

Cons

• The free plan stops at 30 guests and one project, ruling it out for larger events without an upgrade.
• Premium expires after 3 months and allows only three projects, which may not suit long-running or recurring planning.
• The editor is designed for larger screens, making phone-based chart creation a poor fit.

Alternatives

Event Diagramming Software is a broader category guide for comparing tools. Choose Event Floor Planner instead if you want a free web tool with no signup and PDF export, or need Android and iOS support. EventDiagram is another freemium web option with API support; choose it if that platform combination suits your workflow.

OnePlan offers a free plan for one event with 25 objects and watermarked, low-resolution PNG export, plus a Team plan at $90 a month for 3–10 people; it may suit a team seeking event diagramming rather than Table-Plan.com's guest-focused seating workflow. SeatPlan.io offers a free plan with guest-list import and one AI floor-plan import to try, but no saved work or PDF export; its 8.00 GBP one-time Pro plan is an option for someone willing to pay once for another seating tool.

SeatPlanning has a free plan capped at one project, 40 seats per project and five tables, with watermarked PDF export; its 29.00 USD one-time Event Pass is worth comparing for a buyer who prefers a one-time event purchase. Eventscript limits its free plan to one upcoming event at a time while including all features otherwise; its yearly plan costs $76.47 a month, billed yearly, and includes unlimited users, teams and contacts, which may appeal when those broader collaboration needs matter.

SeatChart.io offers a free plan with one event, AI floor-plan imports, guest import, export and QR sharing, so it is an alternative for someone prioritizing those capabilities at no cost. TablePlan.io has a free browser demo for one event at a time, saved in the browser; consider it if a single-event demo is the main requirement.

Verdict

Table-Plan.com is a strong fit for hosts and event professionals who need a desktop-oriented seating workflow that also produces print materials. Its guest placement tools and outputs are the main reasons to choose it; the free guest cap, Premium’s three-month validity and the desktop-focused editor are reasons to look elsewhere when event size, timing or device habits do not match.