SeatPlanning
- Android app
- Not listed
- Free plan
- Yes
- Paid plans from
- $39/mo
- Runs on
- Web
Summary
SeatPlanning is a web application for making event seating charts and floor plans, then collecting and managing RSVPs. Its drag-and-drop editor places round or rectangular tables, seats, rooms, areas, walls, text labels, icons, and images. Guest lists can be imported from .xlsx files by selecting a worksheet and mapping columns to guest fields or custom questions. Guests respond through a public link or QR code, and QR tickets can be scanned at the entrance. An AI importer accepts a venue photo or PDF and detects floor-plan elements for review before saving them to a chart. The free builder can be used without an account and stores work in browser local storage. Its Free plan allows one project, 40 seats, five tables, and 80 elements; PDF exports are watermarked and Excel export is unavailable. The Event Pass costs 29.00 USD per once, billed 90 days, for premium features on one chart. Paid plans also include monthly Premium at 39.00 USD and Professional at 89.00 USD.
Who it is for
It suits event organizers arranging guests for weddings, conferences, company dinners, school events, or similar gatherings. The browser-based free builder is an option for small charts, while paid plans offer clean exports and larger listed project limits.
What is good
- Drag-and-drop chart editor includes tables and labels
- Imports guest lists from .xlsx files
- Guests can RSVP by link or QR code
- AI importer accepts venue photos or PDFs
What to know first
- Free plan is limited to one project
- Free plan caps projects at 40 seats
- Free PDF exports are watermarked
- Free plan does not provide Excel export
Verdict
SeatPlanning combines chart creation, guest-list import, RSVP collection, and entrance check-in. Its free limits and export restrictions matter if an event needs more capacity or clean files.
SeatPlanning plans and pricing
All plansCompared on event diagramming software
- Free plan
- Yesseatplanning.com
- Seating plans
- Yesseatplanning.com
- Floor-plan import
- Yesseatplanning.com
- Guest-list import
- Yesseatplanning.com
- Guest capacity
- 500 guestsseatplanning.com
- 3D view
- Noseatplanning.com
- Team collaboration
- real-timeseatplanning.com
Facts
- Product
- SeatPlanning is a web application for creating seating charts and floor plans and collecting and managing event RSVPs.seatplanning.com · 1 Oct 2026
- Use cases
- The maker says people use SeatPlanning for weddings, conferences, company dinners, school events and a chess tournament.seatplanning.com · 1 Oct 2026
- Canvas editor
- The editor supports round and rectangular tables, seats, rooms, areas, walls, text labels, icons and images with drag-and-drop placement.seatplanning.com · 1 Oct 2026
- Excel import
- Users can upload .xlsx files, choose a worksheet and map columns to guest fields and custom questions.seatplanning.com · 1 Oct 2026
- RSVPs
- Guests can use a public link or QR code to find their name, confirm or decline attendance and answer custom questions.seatplanning.com · 1 Oct 2026
- QR check-in
- SeatPlanning can issue guests QR tickets and scan them at the event entrance.seatplanning.com · 1 Oct 2026
- Exports
- Paid plans and an Event Pass provide clean PDF and Excel exports, while free PDF exports are watermarked and Excel export is unavailable.seatplanning.com · 1 Oct 2026
- AI floor-plan import
- The AI importer accepts a venue photo or PDF and detects tables, rooms, areas, features and walls for review before saving to a chart.seatplanning.com · 1 Oct 2026
- Security
- The privacy policy states that SeatPlanning uses encryption in transit, row-level security on every database table, scoped file access rules, rate limiting and webhook signature verification.seatplanning.com · 1 Oct 2026
- Privacy compliance
- SeatPlanning says its privacy policy is based on the EU General Data Protection Regulation and offers a Data Processing Agreement for guest data.seatplanning.com · 1 Oct 2026
- Integrations
- The service uses Stripe for payment and subscription processing, Resend for transactional and lifecycle email delivery, and Anthropic for AI-assisted support replies.seatplanning.com · 1 Oct 2026
- Support
- Support messages reach the two people who build SeatPlanning, with replies usually within one business day; live chat and email are available.seatplanning.com · 1 Oct 2026
- Languages
- The app runs in English, German, French, Spanish and Romanian.seatplanning.com · 1 Oct 2026
- Free builder
- The free seating-chart tool can be used without an account, storing creations in the browser's local storage.seatplanning.com · 1 Oct 2026
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Sources
- seatplanning.com/terms· checked 1 Oct 2026
- seatplanning.com/about· checked 1 Oct 2026
- seatplanning.com/blog/seatplanning-public-launch-septemb· checked 1 Oct 2026
- seatplanning.com/help/guests-and-seats/import-guests-fro· checked 1 Oct 2026
- seatplanning.com/event-check-in· checked 1 Oct 2026
- seatplanning.com/help/exporting/export-plans-and-waterma· checked 1 Oct 2026
- seatplanning.com/help/seating-chart-editor/ai-floor-plan· checked 1 Oct 2026
- seatplanning.com/privacy· checked 1 Oct 2026
- seatplanning.com/contact· checked 1 Oct 2026
- seatplanning.com/pricing· checked 1 Oct 2026