SeatPlanning
SeatPlanning is a web application for making event seating charts and floor plans, then collecting and managing RSVPs.
What SeatPlanning is
SeatPlanning is a web application for making event seating charts and floor plans, then collecting and managing RSVPs. Its drag-and-drop editor places round or rectangular tables, seats, rooms, areas, walls, text labels, icons, and images. Guest lists can be imported from .xlsx files by selecting a worksheet and mapping columns to guest fields or custom questions. Guests respond through a public link or QR code, and QR tickets can be scanned at the entrance. An AI importer accepts a venue photo or PDF and detects floor-plan elements for review before saving them to a chart. The free builder can be used without an account and stores work in browser local storage. Its Free plan allows one project, 40 seats, five tables, and 80 elements; PDF exports are watermarked and Excel export is unavailable. The Event Pass costs $29, paid once, billed 90 days, for premium features on one chart. Paid plans also include monthly Premium at 39.00 USD and Professional at 89.00 USD.
Good
- Drag-and-drop chart editor includes tables and labels
- Imports guest lists from .xlsx files
- Guests can RSVP by link or QR code
- AI importer accepts venue photos or PDFs
Watch out
- Free plan is limited to one project
- Free plan caps projects at 40 seats
- Free PDF exports are watermarked
- Free plan does not provide Excel export
Who it suits
It suits event organizers arranging guests for weddings, conferences, company dinners, school events, or similar gatherings. The browser-based free builder is an option for small charts, while paid plans offer clean exports and larger listed project limits.
Verdict
SeatPlanning combines chart creation, guest-list import, RSVP collection, and entrance check-in. Its free limits and export restrictions matter if an event needs more capacity or clean files.
Plans and prices
From SeatPlanning's own pricing page, checked 1 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | 1 project · 40 seats/project · 5 tables · 80 elements · watermarked PDF export · 1 AI floor-plan import preview |
| Event Pass | $29, paid once | one event · every premium feature on one chart · 90 days |
| Premium | $39 a month | unlimited projects · 1,000 seats/project · 80 tables · 1,500 elements · 3 collaborators · 2,000 email invitations/month · 3 AI floor-plan imports/month · monthly |
| Professional | $89 a month | unlimited projects · unlimited seats/tables · 5,000 elements · unlimited collaborators · 5,000 email invitations/month · 10 AI floor-plan imports/month · priority support · monthly |
The facts
Each one read from SeatPlanning's own pages, with the date it was checked.
Money
- AI floor-plan import
- The AI importer accepts a venue photo or PDF and detects tables, rooms, areas, features and walls for review before saving to a chart.checked 1 Oct 2026
- Free builder
- The free seating-chart tool can be used without an account, storing creations in the browser's local storage.checked 1 Oct 2026
What it does
- Canvas editor
- The editor supports round and rectangular tables, seats, rooms, areas, walls, text labels, icons and images with drag-and-drop placement.checked 1 Oct 2026
- Excel import
- Users can upload .xlsx files, choose a worksheet and map columns to guest fields and custom questions.checked 1 Oct 2026
- Exports
- Paid plans and an Event Pass provide clean PDF and Excel exports, while free PDF exports are watermarked and Excel export is unavailable.checked 1 Oct 2026
- Integrations
- The service uses Stripe for payment and subscription processing, Resend for transactional and lifecycle email delivery, and Anthropic for AI-assisted support replies.checked 1 Oct 2026
- Languages
- The app runs in English, German, French, Spanish and Romanian.checked 1 Oct 2026
- Privacy compliance
- SeatPlanning says its privacy policy is based on the EU General Data Protection Regulation and offers a Data Processing Agreement for guest data.checked 1 Oct 2026
- Product
- SeatPlanning is a web application for creating seating charts and floor plans and collecting and managing event RSVPs.checked 1 Oct 2026
- QR check-in
- SeatPlanning can issue guests QR tickets and scan them at the event entrance.checked 1 Oct 2026
- RSVPs
- Guests can use a public link or QR code to find their name, confirm or decline attendance and answer custom questions.checked 1 Oct 2026
- Security
- The privacy policy states that SeatPlanning uses encryption in transit, row-level security on every database table, scoped file access rules, rate limiting and webhook signature verification.checked 1 Oct 2026
- Support
- Support messages reach the two people who build SeatPlanning, with replies usually within one business day; live chat and email are available.checked 1 Oct 2026
- Use cases
- The maker says people use SeatPlanning for weddings, conferences, company dinners, school events and a chess tournament.checked 1 Oct 2026
Alternatives to SeatPlanning
- 1
EventDiagram
Free planWebAPI7.3Free plan - 2
Cvent
AndroidiOSWeb6.9 - 3
EventReception
AndroidiOSWeb6.9From 47 € a month - 4
Table-Plan.com
Free planWebmacOSWindows6.8From $49 a month - 5
OnePlan
Free planWeb6.7From $900 a year - 6
SeatPlan.io
Free planWeb6.7From £29 a year