Event Floor Planner

Overview

Event Floor Planner is a free online tool for arranging event spaces and seating guests. It suits hosts planning weddings, quinceañeras, corporate events, and other special occasions who want a browser-based plan they can export as a PDF. Its core combination of layout editing, guest assignments, and sharing makes it a practical starting point, but browser storage and link visibility call for care.

Key features

Build a layout and assign guests

Drag-and-drop placement, rotation, and resizing let users shape a floor plan without limiting them to fixed positions. Guest lists and table assignments connect the room layout to seating decisions, which is useful for events where both need to be managed together. Professional templates are described as coming soon, so planners should expect to build their layouts without relying on a template library for now.

Save, export, and share

Layouts can be saved to the cloud using an email address, without creating an account, and exported as PDFs. That makes the tool convenient for a one-off plan that needs a portable document. Layouts can also be shared through unique links, but anyone with the link can see the plan, including guest names and email addresses included in it. Share only with people who should have access to those details.

Plans kept in browser storage may disappear if browser data is cleared or the user switches browsers or devices. Cloud saving offers another option, but users who need dependable access across devices should not rely solely on local browser storage. The privacy policy says data in transit is protected with SSL/TLS, stored data is encrypted at rest, and access controls and regular security monitoring are used.

Pricing

The Free plan costs nothing and includes the free online tool, no signup requirement, and PDF export. There is no free trial because the product is free. With no paid tier described, there is no upgrade path to weigh against the free plan; its practical constraints are instead around saving and sharing, rather than a stated seat or project quota.

Platforms

Event Floor Planner supports Android, iOS, and the web, and the site describes it as mobile-friendly. The designer recommends a desktop or laptop for precise placement and editing, so mobile is better suited to access than detailed layout work.

Who it's for

This is a sensible fit for individuals organizing a special occasion who need seating assignments, an editable floor plan, and a PDF without paying or creating an account. It is less suitable for plans containing sensitive guest information that will be shared broadly, or for users who need guaranteed persistence from browser-only storage.

Pros and cons

• Pros: Free use includes PDF export and requires no signup, lowering the barrier to producing a shareable plan.
• Pros: Layout editing and guest-to-table assignments live in one tool, avoiding a split between room design and seating work.
• Pros: Email-based cloud saves avoid account creation, while mobile support makes the tool accessible beyond desktop browsers.
• Cons: Browser-stored layouts can be lost when browser data is cleared or devices and browsers change.
• Cons: Anyone holding a shared link can view guest names and email addresses in the layout, making link distribution a privacy decision.
• Cons: The desktop recommendation limits the appeal for users who want to do precise editing entirely on a phone.

Alternatives

Table-Plan.com is a better fit for users who want a stated free allowance of up to 30 guests, one project, and unlimited tables, or a one-time Premium plan for up to 250 guests. EventDiagram is another free-plan option for users who prefer a web tool with an API.

OnePlan suits teams seeking a paid Team tier at $90 a month, while its free plan is limited to one event, 25 objects, and low-resolution watermarked PNG export. SeatPlan.io may suit users willing to pay once for its Pro plan; its free plan includes a full design and guest-list import but no saved work or PDF export.

SeatPlanning offers a free plan with stated project, seat, table, and element caps plus watermarked PDF export, making it worth considering when those limits fit the event. Eventscript is a web alternative whose free plan allows one upcoming event at a time, with all features otherwise included.

SeatChart.io is worth comparing for its free plan, which includes one event, a full editor, export, sharing, and QR support. TablePlan.io offers a browser-only free demo for one event at a time, with work saved in the browser.

For more options, browse Event Diagramming Software.

Verdict

Choose Event Floor Planner for a free, no-signup way to build a seating plan, assign guests, and export a PDF. Its strongest case is the useful set of core planning tools at no cost; look elsewhere if link-based access to guest details is too open for your event or browser-storage risk is unacceptable.