SparkReceipt
SparkReceipt is an AI receipt-scanning and bookkeeping app for freelancers, self-employed people and small businesses.
What SparkReceipt is
SparkReceipt is an AI receipt-scanning and bookkeeping app for freelancers, self-employed people and small businesses. It captures receipts and invoices from a phone, email inbox or file upload, then extracts details and categorizes them. It can scan Gmail, Outlook, Microsoft and IMAP mailboxes, including older receipts selected by date. The app can extract bank-statement transactions and match them with receipts; US users can also connect a bank feed. Mileage tracking supports GPS or manually entered trips. Exports include PDF, Excel, CSV and ZIP, and accounting connections include QuickBooks Online, Xero, FreeAgent, Sage Accounting, FreshBooks and Zoho Books. Pro costs $5.75 a month when billed annually at 69.00 USD, or 6.90 USD with monthly billing, and allows 50 documents per month. Elite costs $10.75 a month when billed annually at 129.00 USD, or 12.90 USD monthly, with unlimited document scanning subject to fair use. Both plans include one user and accountant access. SparkReceipt does not create or send invoices, run payroll or file tax returns.
Good
- Captures receipts from phones, inboxes, and uploads
- Matches bank-statement transactions with receipts
- Exports reports in PDF, Excel, CSV, or ZIP
- Accountant access is included with every plan
Watch out
- No free plan is listed
- Pro is limited to 50 documents per month
- Does not create invoices, run payroll, or file tax returns
Who it suits
It suits freelancers, sole proprietors, self-employed people and small businesses that need to collect and organize expense documents. Accountants and bookkeepers can also receive access through every plan.
Verdict
SparkReceipt combines document capture, categorization, mileage tracking and accounting exports. Compare Pro's document cap with Elite's fair-use allowance, and note that it does not handle invoicing, payroll or tax filing.
Plans and prices
From SparkReceipt's own pricing page, checked 29 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Pro | $5.75 a month | 50 documents/month · 1 user included · 1 connected email inbox · 1 live bank feed · accountant access free · $69.00 billed annually; monthly billing is $6.90/month |
| Elite | $10.75 a month | Unlimited documents subject to fair use · 1 user included · several email inboxes and live bank feeds · accountant access free · $129.00 billed annually; monthly billing is $12.90/month |
| Founder pack | $529 a year | Annual plan only · no free trial · includes hands-on setup session with a founder · $529 first year: $400 one-time setup + $129.00/year Elite for 1 user |
The facts
Each one read from SparkReceipt's own pages, with the date it was checked.
What it does
- Accountant access
- Every plan includes free accountant access, and the accountant seat does not use one of the included user seats.checked 29 Sep 2026
- AI data handling
- The security page says OpenAI API data is not used to train models and is deleted after a 30-day retention period.checked 29 Sep 2026
- Audience
- The company describes SparkReceipt as suited to freelancers, sole proprietors, self-employed people, small businesses, and their accountants or bookkeepers.checked 29 Sep 2026
- Bank matching
- It extracts transactions from bank statements and matches them to receipts; in the US, users can connect a bank feed.checked 29 Sep 2026
- Data retention
- Documents are kept for at least 10 years, and users can delete their data; deletion from live systems may leave copies in logs and backups for up to 30 days.checked 29 Sep 2026
- Email imports
- It can scan Gmail, Outlook, Microsoft, or IMAP mailboxes for new receipts and can import historical email receipts using date filters.checked 29 Sep 2026
- Exports
- It can export expense reports as PDF, Excel, CSV, or ZIP and offers accounting templates including Sage 50, DATEV, Wave, and Sage 200.checked 29 Sep 2026
- Integrations
- The integrations page lists QuickBooks Online, Xero, FreeAgent, Sage Accounting, FreshBooks, Zoho Books, webhooks, and MCP, as well as Gmail, Outlook, and IMAP/POP.checked 29 Sep 2026
- Limits
- Pro includes 50 documents per month; Elite document scanning is unlimited subject to fair use, while bank statement extraction and larger historical email imports use credits.checked 29 Sep 2026
- Mileage
- Mileage tracking supports GPS or manually entered trips.checked 29 Sep 2026
- Not included
- SparkReceipt says it does not create or send invoices, run payroll, or file tax returns.checked 29 Sep 2026
- Product
- SparkReceipt is an AI receipt-scanning and bookkeeping app for freelancers, self-employed people, and small businesses.checked 29 Sep 2026
- Receipt capture
- It captures receipts and invoices from a phone, email inbox, and uploads, then uses AI to extract details and categorize them.checked 29 Sep 2026
- Security
- SparkReceipt says data is encrypted in transit and at rest, documents are stored in Stockholm with a mirrored backup in Frankfurt, and it does not sell or share receipt or financial data.checked 29 Sep 2026
- Support
- Users can contact support through in-account chat or by email, and the company says it aims to reply to general email questions within 24 hours.checked 29 Sep 2026
The company
- Founded
- 2024checked 28 Sep 2026
Alternatives to SparkReceipt
- 1
Expensify
Free planOpen sourceAndroidiOSWebAPI8.7From $5 a month - 2
Everlance
Free planAndroidiOSWebAPI8.1From $10.99 a month - 3
MileIQ
Free planAndroidiOSWebAPI8.1From $80 a year - 4
Driversnote
Free planAndroidiOSWebAPI8.0From $11 a month - 5
MileLog
Free planAndroidiOSWeb7.9From $6.99 a month - 6
MileageWise
AndroidiOSWeb7.4From $69.99 a year