PtEverywhere

Overview

PtEverywhere brings practice management and electronic medical records together for rehabilitation and physical therapy practices, from cash-based clinics to multi-site groups. Its strongest draw is AI Scribe in every plan; the right tier depends on appointment volume and whether premium integrations matter.

Founded in 2015 and headquartered in Cary, North Carolina, PtEverywhere also combines clinical workflows with billing, telehealth, and reporting tools. Its one-therapist allowance makes the plan differences especially important for practices comparing costs and capacity.

Key features

Scheduling, patient records, treatment notes, appointment reminders, exercise programs, insurance billing, messaging, and reports bring core clinic tasks into one platform. Video home exercise programs add a way to deliver exercises remotely, while telehealth is among the tools whose plan availability varies.

AI Scribe converts recordings, dictation, and typed notes into structured SOAP documentation, and is included in all three plans. That makes it a consistent benefit rather than a reason to move up a tier. Google Calendar supports two-way sync, which can help practices coordinate appointments with an existing calendar.

PtEverywhere offers an Open API, with subscriber documentation provided at no additional fee by contacting Client Care. The company describes security measures including API authentication and authorization, HTTPS encryption in transit, and privacy protections such as firewalls and data encryption. Its practice management page also cites HIPAA and PCI compliance, encryption at rest and in transit, role-based access, audit logs, and secure payment tokenization.

Practices can also access wholesale physical therapy equipment and supplies through Superior Medical Equipment. Support is available by phone at +1 984.207.1366 and email at [email protected].

Pricing

PtEverywhere is paid software with no free plan. Each plan includes one therapist user and unlimited admin and receptionist users, so the therapist seat cap is a key constraint for clinics with multiple treating providers.

• Starter — $49 a month (billed $49 / month): Includes AI Scribe and caps appointments at 20 visits/mo. SMS, telehealth, fax, and premium integrations are unavailable. It fits a small, low-volume practice that can work within the appointment cap and does not need those tools.
• Standard — $149 a month (billed $149 / month): Includes AI Scribe and unlimited appointments, but SMS, telehealth, fax, and premium integrations remain unavailable. It suits a practice that needs appointment capacity beyond Starter’s limit but can do without those features.
• Pro — $199 a month (billed $199 / month): Includes AI Scribe, unlimited appointments, and SMS, telehealth, fax, and premium integrations. It is the tier for practices that need the full set of listed plan features.

Standard costs $100 more per month than Starter to remove the appointment cap, while Pro costs $50 more per month than Standard to add the features unavailable on both lower tiers. All three retain the same single therapist user allowance.

Platforms

PtEverywhere supports Android, iOS, web, and API access. The company says users can work from a modern browser or its iOS and Android apps; the API provides another route for subscribers seeking integrations.

Who it's for

PtEverywhere is best suited to rehabilitation and physical therapy practices that want clinical records and practice management in one system, particularly clinics that value built-in AI-assisted SOAP documentation. Starter can suit a low-volume solo therapist, while Standard and Pro lift the appointment cap without increasing the included therapist seats. Practices needing multiple therapist users should weigh that limit before choosing a plan.

Pros and cons

• Pro: AI Scribe is included across all plans, so practices do not need to upgrade solely to access structured SOAP documentation from recordings, dictation, or typed notes.
• Pro: Unlimited admin and receptionist users alongside patient records, notes, billing, and scheduling support shared clinic operations without consuming the included therapist seat.
• Con: Every plan includes only one therapist user, limiting fit for practices with multiple treating clinicians.
• Con: Starter caps appointments at 20 visits/mo, and SMS, telehealth, fax, and premium integrations are absent on both Starter and Standard.

Alternatives

Compare options in Physical Therapy Scheduling Software.

• WebPT is a paid alternative with Android, iOS, and web support. Its Enhanced plan is described for growing practices that take insurance and combines EMR, marketing, front office, clinical, and billing software.
• SPRY is another paid option, available on web, iOS, and Android.
• Juvonno may suit readers comparing a plan with unlimited appointments, staff profiles, and data storage; its Launch plan lists a price of $5,534 a month.
• Noterro offers a free trial and a Core annual plan with one practitioner seat included and additional practitioner seats at $11.22/month each.
• Empower EMR includes desktop options for macOS and Windows alongside mobile and web access.
• OptimisPT is a paid alternative available on Android, iOS, and web.
• Rehab Guru is worth considering for a free starting tier: it covers 6 clients with access to exercises and templates, but excludes add-on modules and customisation.
• Practice Perfect EMR is a web and Windows option with no free trial; its US Essentials plan requires a minimum of four concurrent licenses.

Verdict

Choose PtEverywhere if your rehabilitation practice wants AI-assisted SOAP documentation bundled with scheduling, records, billing, and other management tools. Starter is limited to 20 visits per month, while Standard and Pro keep the single therapist seat and divide on SMS, telehealth, fax, and premium integrations. Look elsewhere if multiple therapist seats are essential or a lower-tier plan must include those capabilities.