MyDesk
MyDesk is a cloud-based office operations platform for coordinating desks, meeting rooms, visitors, parking, catering and analytics.
What MyDesk is
MyDesk is a cloud-based office operations platform for coordinating desks, meeting rooms, visitors, parking, catering and analytics. Employees can reserve or release desks through mobile, desktop, Teams or Outlook. Meeting-room booking includes live floor plans, room overviews and touch check-in. Visitor registration supports Outlook and on-screen sign-in, customized designs and printed access cards; catering bookings work through Outlook, Teams and mobile, with a canteen-staff app available as an extra module. MyDesk connects with Microsoft Outlook, Teams, Exchange Online, SharePoint and Azure Active Directory, among other services. It says it reads Microsoft calendar data in real time without keeping copies of meetings or attendee information on its servers. The service runs in Microsoft Azure, with data processed and stored in the EU/EEA. MyDesk lists ISAE 3402 Type 2, GDPR data-processing agreements and an NIS2 statement. It is available on Android, iOS and web, as well as through an API and extension. Pricing is paid, with desk booking at €2.80 per table per month and a 50-seat minimum; there is no free plan.
Good
- Desk bookings work through mobile, desktop, Teams or Outlook.
- Meeting-room tools include live floor plans and touch check-in.
- Calendar data is read in real time from Microsoft.
- Data is processed and stored within the EU/EEA.
- Lists integrations with Microsoft and other services.
Watch out
- No free plan is listed.
- Desk booking requires a 50-seat minimum.
- Meeting-room booking requires at least 10 rooms.
- Some listed modules cost extra.
Who it suits
MyDesk suits organizations coordinating workplace spaces and services, especially teams using Microsoft calendars and collaboration tools. Its modules cover desk booking, meeting rooms, visitors and catering.
Verdict
MyDesk brings desk, room, visitor and catering operations into a single platform, with multiple ways to book and a range of integrations. Buyers should check module pricing and minimums against their needs before choosing a plan.
Plans and prices
From MyDesk's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Desk booking | $3 a month | Outlook, Teams and mobile app · desks, lunch and parking · Danish support and onboarding · updates and extensions · per desk / month; minimum 50 desks |
| Info screens | €16 a month | Hardware not included · real-time floorplan · room overview · touch check-in · custom design · per month |
| Meeting room booking | $29 a month | live floorplan · meeting room overview · touch check-in · custom design · per meeting room / month; minimum 10 meeting rooms |
| Information displays | $53 a month | live floorplan · meeting room overview · touch check-in at desks · custom design · hardware optional · per month; hardware not included |
| MyDesk AI | €134 a month | Predefined reports · custom reports and widgets · AI office-optimization suggestions · Per month + € 0.07 per AI prompt |
| AI Office Analytics | $150 a month | predefined reports · custom reports and widgets · office optimisation suggestions · AI prompts billed separately · 150 USD per month plus 75 USD per 1,000 AI prompts |
| Catering | €208 a month | Outlook, Teams and mobile app · meeting catering booking · canteen staff app extra module · per month |
| Visitor registration | €208 a month | Outlook Add-in · on-screen registration · customized design · printed access card · per month |
| Meeting catering | $233 a month | Outlook, Teams and mobile app · canteen administration module · canteen-staff mobile app optional · finance-system integration optional · fixed monthly price |
| Visitor management | $233 a month | Outlook Add-in · on-screen registration · custom design · visitor badge printing · fixed monthly price |
| MyDesk Planner | $270 a month | Planner access for all employees · meeting, room and catering overview · Danish support and onboarding · updates and extensions · fixed monthly price |
| Smart Sensors & IoT | Priced on request | automatic release · automatic bookings · cleaning and heating usage · live data and heatmaps · tailored to volume and needs; fixed monthly price |
The facts
Each one read from MyDesk's own pages, with the date it was checked.
What it does
- Additional integrations
- The integrations page lists Google Workspace, Q-Park, MobilePay, Dynamics 365, Business Central, IoT Factory, Disruptive Technologies, Fortinet OS and SMS.dk.checked 30 Sep 2026
- AI analytics
- MyDesk AI provides reports, forecasts and natural-language answers about office usage, meeting rooms, desks, reception, catering and guests.checked 15 Oct 2026
- API security
- MyDesk uses Microsoft Graph with least-privilege permissions, logs and monitors API calls, and documents its API integrations.checked 15 Oct 2026
- Calendar data
- MyDesk says it reads calendar data directly from Microsoft in real time and does not store copies of meetings, attendees or other calendar information on its servers.checked 30 Sep 2026
- Catering
- The catering module supports Outlook, Teams and mobile booking, with a canteen-staff app available as an extra module.checked 30 Sep 2026
- Desk booking
- Employees can reserve desks, release assigned desks when working from home, and view availability on floor plans.checked 15 Oct 2026
- Digital visitor badges
- The service offers reusable rectangular six-colour E-Ink badges and smaller round badges that can carry company colours and logos.checked 15 Oct 2026
- Documentation
- MyDesk publishes a knowledge base with 69 guides covering administration, booking, catering, visitor workflows, analytics, devices and integrations.checked 15 Oct 2026
- Encryption
- The security documentation states TLS 1.2 or later for data in transit and AES-256 Azure Storage Service Encryption for data at rest.checked 15 Oct 2026
- GDPR and data location
- MyDesk provides a standard GDPR Article 28 data-processing agreement and says personal data is processed and stored within the EU/EEA.checked 15 Oct 2026
- Hosting
- MyDesk is delivered as cloud SaaS in Microsoft Azure, with data processed and stored within the EU/EEA.checked 30 Sep 2026
- Hosting model
- MyDesk is a fully cloud-based SaaS product hosted on Microsoft Azure in the EU/EEA with no normal on-premise component.checked 15 Oct 2026
- Identity controls
- The platform uses Microsoft Entra ID for single sign-on and multifactor authentication and supports customer Conditional Access policies.checked 15 Oct 2026
- Integrations
- MyDesk integrates with Microsoft Outlook, Teams, Exchange Online, SharePoint and Azure Active Directory.checked 30 Sep 2026
- Limit: availability lag
- A G2 reviewer reported occasional lag before real-time room and workspace availability updates appeared.checked 15 Oct 2026
Where it runs
- Android app
- MyDesk ApS publishes an Android app for booking desks, lunch, parking spaces and coworkers; the listing shows 1K+ downloads.checked 15 Oct 2026
- iOS requirements
- The MyDesk App listing supports iPhone devices running iOS 15.0 or later.checked 15 Oct 2026
- Limit: app speed
- An Apple App Store reviewer complained that booking desks for multiple weeks took almost half an hour.checked 15 Oct 2026
The company
- Company founding
- MyDesk says it was founded in 2019 by Henrik Jøhnk Kristensen and Jesper Bo Larsen.checked 15 Oct 2026
- Company scale
- The site states that more than 150 companies use MyDesk.checked 30 Sep 2026
- Company size
- LinkedIn lists MyDesk as a privately held software-development company with 11–50 employees headquartered in Høje Taastrup, Denmark.checked 15 Oct 2026
- Founded
- 2019checked 28 Sep 2026
- Headquarters
- Taastrup, Denmarkchecked 28 Sep 2026
- Legal entity and headquarters
- The legal entity is MyDesk ApS, registered at Struergade 22, 2630 Taastrup, Denmark.checked 15 Oct 2026
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