HOA Simplify
HOA Simplify is a workspace for HOA dues, documents, votes, and maintenance requests, serving boards, managers, and residents.
What HOA Simplify is
HOA Simplify is a workspace for HOA dues, documents, votes, and maintenance requests, serving boards, managers, and residents. Its AI Smart Accounting can create financial reports and budget alerts from natural-language questions, and record expenses, payments, and journal entries through chat. Election tools cover quorum tracking, proxy and ranked-choice voting, anonymous results, and an election archive. Residents can use its portal to pay dues, view documents, submit maintenance requests, vote, and book amenities; the portal can be installed as a PWA on mobile devices. Property managers get a portfolio dashboard with cross-HOA reporting, reusable dues templates, bulk resident imports, and an activity feed. The platform supports CSV migration from Buildium, AppFolio, PayHOA, or spreadsheets, with automatic column mapping, preview, and rollback. Built-in integrations include Stripe and QuickBooks Online sync; several others are marked coming soon. Plans include unit limits, and platform transaction fees apply in addition to Stripe fees. Pricing lists Community at $79 a month, billed $99/mo Launch Pricing.
Good
- Resident portal covers dues, documents, requests, votes, and amenities.
- Election tools include proxy and ranked-choice voting.
- Migration supports CSVs from named HOA platforms and spreadsheets.
- Portfolio dashboard includes cross-HOA reporting and bulk imports.
Watch out
- Community, Association, and Standard plans cap unit counts.
- Platform transaction fees apply in addition to Stripe fees.
- Several listed integrations are still marked coming soon.
Who it suits
HOA boards, managers, and residents can use it for dues, records, governance, and maintenance requests. Portfolio tools are specifically suited to property managers overseeing multiple HOAs.
Verdict
HOA Simplify brings resident services, HOA accounting, elections, and portfolio management into one workspace. Check the unit cap and transaction fees against your community's needs.
Plans and prices
From HOA Simplify's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Community | $79 a month | Up to 50 units · Basic accounting & billing · Resident portal · Document storage · Email support · Standard reports · $99/mo Launch Pricing |
| Association | $119 a month | Up to 125 units · Advanced accounting & billing · Vendor management · Board meeting tools · Priority email support · Custom reports · Mobile app access · $149/mo Launch Pricing |
| Standard | $179 a month | Up to 200 units · Advanced accounting · Vendor management · Board meeting tools · Priority email support · Custom reports · Mobile app access · $229/mo Launch Pricing |
| Premium | $379 a month | Unlimited units · Full feature access · Advanced analytics · Priority email support · API access · Custom integrations · Priority feature requests · $449/mo Launch Pricing |
| Basics | Priced on request | 25 units · Not published · 25 units |
| Enterprise | Priced on request | Custom feature planning · Infrastructure planning · Custom deployment discussion · Professional services · Security documentation · Custom domains and branded email · Custom |
The facts
Each one read from HOA Simplify's own pages, with the date it was checked.
What it does
- Accounting
- AI Smart Accounting can generate financial reports and budget alerts from natural-language questions and record expenses, payments, and journal entries through chat.checked 4 Oct 2026
- AI accounting
- AI Smart Accounting answers financial questions in natural language, records expenses and journal entries, and produces reports and budget alerts.checked 15 Oct 2026
- Amenity reservations
- Amenity booking includes calendar availability, booking rules, Stripe deposits, waitlists and blackout dates.checked 15 Oct 2026
- API access
- API access is included in the Premium plan and custom integrations are listed there; the public documentation page says the API reference is still coming soon.checked 15 Oct 2026
- ARC requests
- Architectural-review workflows support more than ten request types, contractor and permit tracking, attachments, neighbor approvals and audit trails.checked 15 Oct 2026
- Audience
- The company says its founder developed the product after serving on an HOA board and experiencing manual processes and poor communication tools.checked 4 Oct 2026
- Communications
- Announcements support scheduling, categories, email and SMS delivery, expiration dates and read analytics; the product also offers newsletters, push notifications, forums and calendars.checked 15 Oct 2026
- Compliance
- The pricing page says the company is building its formal compliance program as the recently launched platform matures.checked 4 Oct 2026
- Compliance status
- Pricing states that the product is recently launched and its formal compliance program is still being built.checked 15 Oct 2026
- Data migration
- AI Smart Import accepts CSV exports from Buildium, AppFolio, PayHOA or spreadsheets, maps columns, previews results and supports rollback.checked 15 Oct 2026
- Developer documentation
- The documentation page advertises quick-start, API reference, authentication, webhooks, SDKs, libraries and code examples, but says comprehensive documentation is not yet released and targets Q3 2026.checked 15 Oct 2026
- Document management
- Document storage includes permissions, version control, download tracking with IP logging, disclaimer acceptance and search categories.checked 15 Oct 2026
- Dues collection
- The platform supports automated recurring billing, reminders, late fees, card payments and real-time balance tracking through Stripe.checked 15 Oct 2026
- Elections
- Election tools include quorum tracking, proxy voting, ranked-choice ballots, anonymous results and audit-ready archives.checked 15 Oct 2026
- Founder background
- HOA Simplify says its founder developed the product after serving on an HOA board and experiencing manual processes and poor communication.checked 15 Oct 2026
- Funding
- Cramer Tech describes itself as 100% bootstrapped with zero outside money.checked 15 Oct 2026
- Governance
- Its election tools include quorum tracking, proxy voting, ranked-choice voting, anonymous results, and an election archive.checked 4 Oct 2026
- Independent description
- AlternativeTo describes the product as all-in-one HOA management software with native double-entry accounting, dues collection, AI migration and resident self-service.checked 15 Oct 2026
- Integrations
- Active integrations listed by the maker are Stripe Connect, QuickBooks Online, AI Smart Import, AI Support Assistant, Resend email and SMS, push notifications, document storage and PWA installation.checked 15 Oct 2026
- License
- AlternativeTo classifies HOA Simplify as paid and proprietary software.checked 15 Oct 2026
The company
- Company headquarters
- Cramer Tech lists El Paso, Texas as its location.checked 15 Oct 2026
- Company legal name
- The pricing page identifies the operating company as Cramer Tech LLC.checked 15 Oct 2026
- Founded year
- Cramer Tech states that it was established in 2024.checked 15 Oct 2026
Money
- Free plan
- Nochecked 20 Sep 2026
The full review of HOA Simplify
Overview
HOA Simplify brings board administration, resident services, and property-manager tools together for communities that want dues, records, voting, and maintenance in one workspace. Its mix of resident-facing tools and accounting functions makes it a strong fit for boards and managers seeking more than a payment portal. Unit caps and per-transaction platform fees are important to weigh before choosing a plan.
Key features
Accounting and governance
AI Smart Accounting can produce reports and budget alerts from natural-language questions, as well as record expenses, payments, and journal entries through chat. Assessment billing, financial statements, bank reconciliation, and budget tracking are also supported. This breadth can reduce administrative fragmentation, though communities should weigh the platform's stated fees against their payment volume.
Election tools cover quorum tracking, proxy and ranked-choice voting, anonymous results, and archived elections. That combination suits associations with more involved voting procedures, not just simple polls.
Resident and portfolio tools
Residents can pay dues, find documents, submit maintenance requests, vote, and book amenities through a portal that can be installed as a PWA on mobile devices. Managers overseeing multiple communities get cross-HOA reporting, reusable dues templates, bulk resident imports, and a portfolio activity feed.
AI Smart Import maps CSV columns from Buildium, AppFolio, PayHOA, or spreadsheets, with preview and rollback. Stripe payments and QuickBooks Online sync are built in; Slack, Google Calendar, Zapier, DocuSign, Plaid, and Twilio are marked as coming soon, so they should not be treated as current integrations.
Security and compliance
HOA Simplify lists AES encryption, two-factor authentication, IP allowlisting, session management, secure file storage, automatic backups, and access controls. The company is building its formal compliance program as the platform matures, a consideration for associations with strict compliance requirements.
Pricing
HOA Simplify has a free plan and a 14-day trial. The paid plans carry unit caps and platform fees in addition to Stripe fees: 0.75% per transaction with a $5 minimum for PMC-managed HOAs, or 1.25% per transaction for standalone HOAs. Those charges can materially affect the total cost of collecting dues.
- Basics: Custom pricing, up to 25 units. It may suit a small community, but its included features are not described.
- Community: $79 a month (billed $99/mo Launch Pricing), up to 50 units. It includes basic accounting and billing, a resident portal, document storage, standard reports, and email support. This is the entry paid tier for smaller associations; it gives up the advanced accounting, vendor management, and board tools in higher tiers.
- Association: $119 a month (billed $149/mo Launch Pricing), up to 125 units. Advanced accounting and billing, vendor management, board meeting tools, custom reports, mobile app access, and priority email support make it a better fit for communities needing more administration tools.
- Standard: $179 a month (billed $229/mo Launch Pricing), up to 200 units. It includes advanced accounting, vendor management, board meeting tools, custom reports, mobile app access, and priority email support. Its stated features overlap substantially with Association, so the higher unit ceiling is the clearest distinction in the plan details.
- Premium: $379 a month (billed $449/mo Launch Pricing), unlimited units. It adds advanced analytics, API access, custom integrations, and priority feature requests to full feature access, for larger communities or portfolios that need scale and customization.
- Enterprise: Custom pricing and custom capacity, with a custom support plan.
Support ranges from email on lower tiers to priority email on several paid tiers. The plan prices distinguish the monthly amount from a higher Launch Pricing amount; confirm which amount applies before committing.
Platforms
HOA Simplify is available on Android, iOS, and the web. Its resident portal can also be installed as a PWA on mobile devices.
Who it's for
It is best suited to HOA boards and property managers that want resident self-service alongside accounting, elections, and maintenance workflows. Portfolio reporting and bulk tools are especially relevant to managers handling multiple associations. Small communities should check the 25- or 50-unit limits and transaction minimums; organizations that require a mature formal compliance program may prefer to wait.
Pros and cons
- Pro: Accounting, resident services, elections, and maintenance share one workspace, reducing the need to split those core tasks across separate tools.
- Pro: Portfolio reporting and CSV migration with preview and rollback support managers moving multiple communities or importing existing records.
- Pro: Election features include quorum tracking, proxy voting, ranked-choice voting, anonymous results, and an archive.
- Con: The unit caps on Community, Association, and Standard mean growing associations may need a more expensive tier.
- Con: Platform transaction fees apply on top of Stripe fees, including a $5 minimum for PMC-managed HOAs.
- Con: The formal compliance program is still being built, and several named integrations are coming soon rather than built in.
Alternatives
Consider SMPLR HOA if its $25 a month Community plan, billed annually at the 25-home minimum, fits your association; monthly billing is $32/month, and per-home pricing slides from $1.00 to $0.50 as community size grows. HOA Fiscal is another paid, web-based option, with Essentials at $89 a month for associations under 50 units. HOA Hub may suit a smaller community seeking all features and unlimited users, documents, requests, events, and surveys: its Up to 25 units plan is $35 a month, billed $420 annually.
PayHOA, HOAfy, CINC, HOA Manage, and Vantaca are other options to compare. Browse Homeowners Association Management Software or HOA Accounting Software for category lists.
Verdict
HOA Simplify is a compelling choice for boards and managers who want resident services, accounting, voting, and portfolio operations in one system, especially when multi-community tools matter. Look elsewhere if transaction fees or fixed unit caps undermine the economics, or if your association needs a mature formal compliance program now.
