Decisions

Decisions is meeting-management software built for organizations already working in Microsoft 365. It is best suited to teams that want meeting records and follow-up tasks to stay within that environment. Its Microsoft integrations and tenant-based storage are compelling; the free plan’s 30-user ceiling and paid plans’ annual pricing deserve a close look.

Overview

Decisions brings meeting preparation, capture, collaboration, and follow-through into a Microsoft-centered workflow. Teams can co-author agendas and work on structured meetings in Teams, while meeting content stays in the organization’s Microsoft 365 tenant. That makes it a natural fit for organizations that want meeting materials alongside familiar Microsoft services rather than in a separate store.

Its range is substantial: recording, transcription with speaker labels, AI summaries, templates, action-item tracking, and a searchable archive cover much of the meeting cycle. Planner sync carries tasks forward with assignees and due dates, giving follow-up more structure than a list of unassigned notes. Decisions also connects with OneNote, Planner, and SharePoint.

Administrators can deploy it through Microsoft 365 Admin Center without end-user software installation. Users can also install it from the Teams app store; the stated installation time is 30 seconds. Optional AI connectors include Microsoft Copilot, Claude, and ChatGPT.

Key features

• Meeting capture: Recording, transcription, speaker labels, and AI summaries help teams preserve both the discussion and its substance. AI credits are capped by plan, so frequent AI use may influence the tier choice.
• Agendas and collaboration: Note templates and co-authored agendas support a more structured meeting process, particularly for teams already coordinating in Teams.
• Action tracking: Tasks sync to Microsoft Planner with assignees and due dates. This is a practical advantage for organizations using Planner, but less persuasive if their follow-up work lives elsewhere.
• Searchable archive: Meeting materials can be searched later, and remain in the organization’s Microsoft 365 tenant.
• Privacy and administration: Decisions is SOC 2 Type II and ISO 27001:2022 certified, GDPR compliant, and EU AI Act aligned. AI processing uses Azure OpenAI with no data retention. These safeguards and centralized deployment may suit organizations with governance requirements.

Pricing

Decisions uses a freemium model. The free start requires no credit card and is available to organizations with up to 30 users on their Microsoft 365 tenant. It includes 100 AI credits per month, making it a sensible way for eligible teams to evaluate the workflow, but the organization-wide cap rules it out for larger deployments.

Paid annual billing runs for 12 months and saves up to 20%. Monthly billing has no lock-in and can be canceled anytime, which offers flexibility for buyers unwilling to commit annually. The stated tier prices are annual-billing rates; weigh the savings against the 12-month term. The cheaper paid plans cap monthly AI credits at 200 or 500, while Executive removes that cap.

Platforms

Decisions is available in Teams, web, desktop, iOS, Android, Outlook, and Word. This breadth helps organizations that use Microsoft tools across devices, though its strongest fit remains a Microsoft 365 environment rather than a platform-neutral workflow.

Who it's for

Choose Decisions if your organization uses Microsoft 365 and wants agendas, records, and follow-up tasks tied into Teams and Planner. Its tenant-based storage, administrative deployment, and compliance credentials are especially relevant when data handling and rollout control matter. Smaller organizations can start free within the 30-user limit; larger teams should compare paid costs and annual terms against their expected AI use.

It is a weaker fit for teams that do not use Microsoft 365, need a platform-independent meeting hub, or want uncapped AI without paying for Executive. The free tier’s user limit also makes it unsuitable as a no-cost option for larger organizations.

Pros and cons

• Pro: Recording, speaker-labeled transcription, summaries, templates, search, and task tracking span preparation through follow-up.
• Pro: Meeting content stays in the organization’s Microsoft 365 tenant, and Planner tasks retain assignees and due dates.
• Pro: Admin deployment through Microsoft 365 Admin Center avoids requiring end users to install software.
• Con: The free plan is limited to organizations with up to 30 users on their Microsoft 365 tenant.
• Con: Paid tiers are priced per user and billed annually at the stated rates; monthly billing is flexible but the annual savings require a 12-month term.
• Con: AI use is capped at 100, 200, or 500 monthly credits on Free, Basic, and Business+, respectively; unlimited credits require Executive.

Alternatives

Browse Meeting Management Software for more options across the category, or Meeting Notes Software if notes are the main priority. Consider these specific alternatives:

• Fellow offers a free plan with five AI notes per user for a lifetime, and has a free trial. It may suit someone seeking a starting plan with a stated lifetime AI-note allowance.
• Decisions is another Decisions listing with Foundation and Growth tiers described around low-code design and agent-building capabilities; consider it if those capabilities are the priority.
• Atlas Governance has no free plan, a free trial, and a Core Starter tier at $17 a month billed annually, with a five-user minimum. Consider it if that stated minimum and meeting-governance offering fit your organization.
• Beenote has paid plans and supports web, iOS, and Android. Consider it if you want to compare another paid meeting option.
• Decidiq is a free option with web, API, and self-hosted platforms; consider it if those platform choices matter.
• Sherpany is a paid option with a free trial and meeting preparation, conduct, follow-up, and task tracking in its Executive plan. Consider it if those are the capabilities you are seeking.
• AgreeDo offers a free plan and free trial, with Basic limits of four meetings per month, three participants per meeting, and one attachment per meeting. Consider it if those limits suit your needs.
• Boardable is a paid option with a free trial; its Essentials plan starts at $20.99 per user/month billed annually. Consider it if you want to assess that plan against Decisions’ annual tiers.

Verdict

Decisions is a strong choice for Microsoft 365 organizations that want meeting capture, collaborative agendas, and Planner-linked follow-up under tenant-based storage. The free plan makes a low-commitment start possible for organizations of up to 30 users, while the paid tiers offer rising AI-credit allowances. Look elsewhere if Microsoft 365 is not central to your work, if your organization exceeds the free cap and needs a lower-commitment paid plan, or if unlimited AI credits do not justify Executive’s price.