Baseplan

Overview

Baseplan is an equipment-focused ERP for rental, dealership, fleet, construction and service operations that need more than booking software. It is best suited to businesses bringing rental, field work, customer records and finance into one operating system; smaller teams seeking transparent, self-serve pricing should look elsewhere.

Key features

Rental operations

Inventory management, scheduling, reservations, contract management and flexible billing cover the core rental cycle, while a dispatch board helps coordinate work. Maintenance tracking and scheduling connect asset upkeep with day-to-day operations. That breadth is useful for companies managing equipment through rental and service, but may be more system than a business looking only to schedule equipment.

Mobile work

The mobile app supports contract creation, rental fulfillment, inspections, service jobs, and delivery and pickup tasks. Baseplan Mobility Application also supports critical tasks without a phone signal, a practical advantage for field teams working beyond reliable coverage. The mobile workflow spans both rental and service work rather than stopping at viewing records.

Customers and finance

The CRM keeps customer history and communication records alongside sales tracking, with mobile access for equipment rental and service businesses. Financials supports paper and electronic invoice processing with OCR and real-time tracking. Together, these modules make Baseplan a stronger fit for operators seeking connected commercial and operational workflows than for teams wanting a narrow rental tool.

Connections and security

Integration partners include Spend Right Consulting, CloudPayroll and Affinda. A partnership with Gecko brings online storefront integration with Baseplan’s ERP and inventory system, which may suit businesses adding e-commerce to equipment operations. Baseplan describes security measures to protect information but does not guarantee absolute security.

Pricing

Baseplan is paid, with custom pricing. Its Baseplan Enterprise plan is for 20–2,000 users, so it is aimed at substantial teams rather than very small operators; prospective customers must contact Baseplan for pricing. The demo process involves a support-team follow-up and then a guided software tour. No lower-cost tier or free plan is described, making it harder for a business to assess the commercial fit without entering that process.

Platforms

Baseplan supports Android, iOS and web. The combination serves office users and mobile crews, including teams using the app for field tasks and offline work.

Who it's for

Baseplan is a strong candidate for equipment rental, dealership, fleet, construction and service businesses that need coordinated inventory, contracts, maintenance, dispatch, mobile workflows, CRM and financial processing. It is less compelling for a small operation seeking a low-cost entry point or a simple reservation-only product: its Enterprise user range starts at 20, and pricing is custom.

Pros and cons

• Pro: Rental scheduling, reservations, dispatch and maintenance sit alongside contracts and billing, covering connected stages of equipment operations.
• Pro: Mobile workflows include inspections, service jobs, delivery and pickup, with critical tasks supported offline.
• Pro: CRM and invoice processing extend the system beyond fleet handling into customer and finance work.
• Con: Custom pricing makes cost comparison difficult before a guided sales process.
• Con: The 20–2,000-user Enterprise range is a poor fit for teams below 20 users.
• Con: Baseplan does not guarantee absolute information security.

Alternatives

For equipment scheduling options, see Equipment Scheduling Software. Consider EQUIPR Software or Sycor.Rental as paid alternatives with Android, iOS and web support.

inspHire is worth comparing if a published annual price and a two-user starting plan matter: OnRent Core costs 189.00 GBP per month, billed annually, with a 12-month minimum term and includes two users, inventory and order management, batch invoice runs and Google Maps integration. Rentman may suit readers who want a free plan and free trial; its paid Rentman Platform starts at 39.00 EUR per month, billed monthly, with yearly payment saving 8%.

Texada Rental Management, Point of Rental Software and MCS Rental Software are other paid options to compare. Rentablez offers a free trial and a Starter plan at 29.00 USD per month, billed monthly, for up to 200 assets with one admin, 10 core modules and web access only; that narrower, capped entry point may be more suitable for a smaller operation testing a rental system.

Verdict

Choose Baseplan if your equipment business needs rental, service, mobile field work, customer management and financial processing in one broad system, especially when offline tasks matter. Its operational range is the main reason to choose it; custom pricing and an Enterprise plan starting at 20 users are strong reasons for smaller teams or price-conscious buyers to look elsewhere.