HireHop

HireHop is cloud-based rental ERP software for equipment-rental businesses, from independent operators to multi-depot firms. It is best suited to teams that need stock visibility alongside dispatch and billing, but its free plan has strict annual limits.

The main trade-off is clear: Starter covers basic quoting and stock control for one user, while Professional adds the multi-user workflows, advanced stock control and depot support that larger operations are likely to need.

Overview

HireHop connects rental inquiries, quotes, inventory, dispatch and invoicing in one system. Its live availability grid shows cross-depot stock and flags items under repair or returned late, making it useful for planning bookings around equipment that is actually available. That operational visibility is a strength; the more advanced stock controls and multi-depot setup require Professional.

Key features

Warehouse scanning supports barcode, QR, NFC and RFID during equipment preparation, dispatch and returns. That breadth is useful for rental warehouses working with different scanning technologies, while the live availability grid gives teams another way to track equipment as it moves through the rental cycle.

The mobile web driver app combines schedules and navigation with site photos, notes and customer sign-off signatures. Drivers can capture job details and confirmation in the field rather than leaving those steps outside the rental workflow. Quote building, rental contracts, delivery scheduling and return tracking also support the process from booking to return.

Accounting integrations include Xero, QuickBooks Online, Sage Business Cloud, Sage 50 Cloud, Exact, Microsoft Dynamics 365 Business Central, FreeAgent and MYOB. Other connections include TeamTrack, CrewBrain, HubSpot, Google Maps, PATGuard Cloud, DataStrategy and DistroDesign. Stripe integration adds invoice payment buttons for credit cards, Apple Pay and Google Pay.

A documented REST API can read and write HireHop data using a generated token, which gives businesses a route to connect their own systems. The maker says the service is hosted on AWS and uses firewalls, 256-bit SSL encryption, automated backups, single sign-on and two-factor authentication. Accounts temporarily lock after 10 failed login attempts within a 5-minute window.

Pricing

Starter is free for one user and includes cloud rental software, quotes and bookings, customer management, basic stock control and email support. Its annual allowance of 15 jobs and 3 projects, plus 25 MB of file storage, makes it a narrow entry point rather than a roomy long-term plan. It suits a small operator testing the workflow or handling very limited rental volume.

Professional is billed £46/month for the first user, with each additional user costing £23/month. It adds advanced stock control, multi-user workflows, multi-depot setup, reports and dashboards, and priority support. This is the relevant tier for growing teams that need staff to coordinate jobs or stock across locations; the per-user charge means costs rise with the team.

Enterprise has custom pricing, billed POA. It adds advanced permissions, migration support, sandbox accounts, CDC data replication, multi-currency, ERP integration, custom integrations and dedicated support. Those capabilities target larger or more complex operations, but buyers will need a quote to assess the cost.

Platforms

HireHop is available on web, Android and iOS, and provides an API. The driver app is mobile web-based, so the field workflow is not described as a separate native driver application.

Who it's for

HireHop describes capabilities for AV and live events, broadcast hire, heavy plant and tool, specialist supply and bulk supply businesses. Its cross-depot availability, scanning and connected dispatch make it a stronger fit for equipment operations with active warehouse and delivery workflows than for teams seeking only a basic booking calendar.

Pros and cons

• Pro: Live cross-depot stock visibility includes items under repair and late returns, helping teams judge availability with more operational context.
• Pro: Scanning covers barcode, QR, NFC and RFID across preparation, dispatch and returns.
• Pro: Driver schedules, navigation, photos, notes and customer signatures connect field activity to the rental workflow.
• Con: Starter is limited to 15 jobs and 3 projects per year, with just 25 MB of file storage.
• Con: Multi-user workflows and multi-depot setup are reserved for Professional, which starts at £46/month for the first user and adds £23/month per additional user.

Alternatives

Event Rental Software and Equipment Scheduling Software are useful category lists for comparing options by rental niche or scheduling needs.

Choose Rentificial if a free plan for one user and up to 10 assets is a better fit; it also includes maintenance, financial accounts, expenses and extra services, but the listed plan has no email accounts.

Rentman is an alternative with a paid platform plan at €39 a month, a free trial and a yearly-payment saving of 8%.

TWICE Party Rental Software offers a free Standard plan with all features included, but charges a 1.5% commission per processed payment and may have other transactional costs.

Flex may suit teams looking for unlimited users; its plans start at $510/month and it has no free plan.

FocalPoint Rental Software is another option, with software license or subscription arrangements and flexible payment plans, including 0% interest.

HiveSuite offers a Solo plan at £34.99 a month, including VAT, with one admin and two crew; a yearly option is £349 per year, inc. VAT.

Rentopian is an alternative with subscription pricing available monthly, quarterly or annually.

Alert Rental Software is another rental-software option.

Verdict

Choose HireHop if your rental operation needs stock visibility, dispatch and invoicing in one cloud system, particularly across depots. Starter provides a free entry point with tight annual job, project and storage limits; multi-user workflows and advanced stock control are in Professional, starting at £46/month for the first user. Look elsewhere if those caps or per-user costs do not match your operation.