WebCheckout
WebCheckout manages equipment reservations, inventory, asset tracking, and scheduling for organizations that lend or manage shared resources.
What WebCheckout is
WebCheckout manages equipment reservations, inventory, asset tracking, and scheduling for organizations that lend or manage shared resources. Its listed use cases include higher education, film schools, broadcast and production, athletics, makerspaces, and corporations. The mobile-optimized Patron Portal lets users browse, bookmark, and reserve equipment, while administrators control availability and access policies. WebCheckout Pro supports room bookings for spaces such as labs, workshops, editing bays, and sets, with approval workflows and media or technology requirements. The Mobile Inventory App supports inventory projects, segmented stock assignments, technician messaging, and scanned record updates. A Repair and Preventative Maintenance Module tracks equipment care, repair status, downtime, and parts and labor costs. Course enrollment and patron data can be synchronized through file-drop integrations, and custom integrations are available with WebCheckout team support. Authentication supports SSO and LDAP, with documented examples including Shibboleth, CAS, SimpleSAMLphp, and Azure AD or ADFS using SAML 2.0. Pricing is available on request; listed plans include SaaS and license options.
Good
- Supports equipment and room reservations
- Tracks repairs, downtime, parts, and labor costs
- Patron Portal works with phones, tablets, and laptops
- Supports SSO and LDAP authentication
Watch out
- No free plan is listed
- Pricing is available on request
- Self-hosting requires a dedicated Linux server or virtual machine
Who it suits
WebCheckout suits schools, production organizations, athletics programs, makerspaces, and corporations managing shared equipment or spaces. It is relevant to teams that need reservation, inventory, and maintenance workflows.
Verdict
WebCheckout combines reservations, inventory work, and maintenance tracking for organizations managing shared equipment and spaces. Consider whether the SaaS or self-hosted arrangement and the listed workflows fit your operation.
Plans and prices
From WebCheckout's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| WebCheckout Lite | $400 a month | SaaS only · double-booking prevention · email reminders · dashboards · barcode scanners · kits/accessories · usage policies · renewal controls · inventory history · reports · billed annually |
| WebCheckout Enterprise | Priced on request | License & SaaS · multi-campus/corporate inventories · unlimited resources across departments · Pro feature set |
| WebCheckout Pro | Priced on request | License & SaaS · mobile reservation · mobile inventory app · repair/maintenance · API · automated email · pick lists · data feeds · bundles · RFID · billing · SSO integrations |
The facts
Each one read from WebCheckout's own pages, with the date it was checked.
What it does
- Accessibility
- The Patron Portal is described as ADA-compliant and compatible with phones, tablets, and laptops.checked 8 Oct 2026
- API
- Public API documentation lists versions 0.1, 1.0, 1.1, 1.2 and 2.0, plus Node.js examples for allocations and schedule data.checked 15 Oct 2026
- Authentication
- WebCheckout supports SSO and LDAP authentication; its community documentation lists Shibboleth, CAS, SimpleSAMLphp, and Azure AD or ADFS using SAML 2.0 as examples.checked 8 Oct 2026
- Authentication integrations
- Supported authentication approaches include LDAP and SSO providers such as Shibboleth, CAS, SimpleSAMLphp and SAML 2.0 ADFS/Azure AD.checked 15 Oct 2026
- Certifications
- Certification controls restrict specialized equipment to trained users, store documentation and enforce expiration dates.checked 15 Oct 2026
- Integrations
- Course enrollment and patron data can be synchronized through file-drop integrations, and custom integrations are available with WebCheckout team support.checked 8 Oct 2026
- Kits and bundles
- Kits package serialized components while bundles group commonly requested equipment; resource types can offer substitutes when inventory is unavailable.checked 15 Oct 2026
- Limit: missing workflows
- Reviewers mention no patron self-renewal, no embedded signature workflow and difficulty permanently deleting equipment records.checked 15 Oct 2026
- Limit: pricing
- Reviewers describe the product as expensive, with paid add-on modules and pricing structure concerns.checked 15 Oct 2026
- Limit: reliability and support
- A Capterra review reports crashes and 30–45 minute support response times during outages, while another G2 review calls the software crash-prone.checked 15 Oct 2026
- Limit: reporting and alerts
- Some Capterra reviewers say alerts are not prominent enough and built-in reporting is less robust than desired without exporting data.checked 15 Oct 2026
- Limit: usability
- Reviewers report busy or unintuitive screens, a substantial administrator learning curve and confusing checkout confirmation steps.checked 15 Oct 2026
- Maintenance
- The Repair and Preventative Maintenance Module tracks equipment care, repair status, downtime, and parts and labor costs.checked 8 Oct 2026
- Messaging
- The messaging module automates customizable email notices, calendar feeds and message logging for reservations, returns and staff operations.checked 15 Oct 2026
- Patron portal
- The mobile-optimized portal lets authorized users browse catalogs, bookmark items, reuse orders and reserve equipment; the maker states it is ADA-compliant.checked 15 Oct 2026
- Praise: customization
- Capterra and G2 reviewers praise customizable workflows, permissions, reports and inventory handling.checked 15 Oct 2026
Money
- Billing
- Billing supports rate cards, usage and late fees, invoices, taxes, payment tracking, accounting connections and holds for unpaid balances.checked 15 Oct 2026
The company
- Company history
- WebCheckout says it was conceived and implemented for the School of the Art Institute of Chicago in 1999.checked 8 Oct 2026
- Company identity
- LinkedIn lists WebCheckout, Inc. as a public software-development company with 11–50 employees, San Antonio headquarters and a 1999 founding year.checked 15 Oct 2026
- Founded
- 1999checked 28 Sep 2026
- Headquarters
- San Antonio, Texas, United States; Chicago, Illinois, United Stateschecked 28 Sep 2026
- Independent company profile
- Built In Chicago lists WebCheckout as founded in 1999, headquartered in Chicago and employing 13 people, and describes its inventory lifecycle coverage.checked 15 Oct 2026
- Ownership news
- Volaris Group announced on June 20, 2017 that it acquired the assets of Onshore Development Inc., doing business as WebCheckout.checked 15 Oct 2026
Where it runs
- Inventory app
- The Mobile Inventory App supports inventory projects, segmented stock assignments, technician messaging, and scanned record updates.checked 8 Oct 2026
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