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Apptoto

Apptoto provides appointment reminders and client communication tools that work with a business’s existing calendar workflow.

Place
#2 of 26
Score
7.0
Apptoto's website

What Apptoto is

Apptoto provides appointment reminders and client communication tools that work with a business’s existing calendar workflow. It can send appointment reminders, confirmations, and follow-ups by text, email, or voice call; client replies can update the calendar. Clients can book online using real-time availability across calendars such as Google Calendar, Outlook, and Exchange. The service also supports two-way client messaging, targeted text and email campaigns, post-appointment review requests, and appointment payments through Square and Stripe. Listed integrations include Google, Office 365, Outlook, iCloud, CalDAV, ICS, CSV, Zapier, Clio, Redtail CRM, Stripe, and Square. Apptoto is accessible through a web portal, Android and iPhone apps, and a Google Calendar add-on; it also offers a public developer API and a REST API for integration partners and clients. Automated messages use credits, and messages outside the US and Canada count as two credits. If overages are enabled, extra messages cost $0.12 per credit.

Good

  • Reminders and follow-ups can use text, email, or voice.
  • Clients can book against real-time calendar availability.
  • Includes two-way messaging and targeted campaigns.
  • Payments can be collected through Square and Stripe.
  • Offers web, Android, iPhone, and API access.

Watch out

  • The trial lasts 14 days.
  • Messages outside the US and Canada use two credits.
  • Overages cost $0.12 per credit when enabled.

Who it suits

Apptoto suits appointment-based businesses that want reminders, online booking, and client communications tied to their calendars. Its listed industries include legal and financial services, healthcare, education, sales, and real estate.

Verdict

Apptoto combines appointment scheduling, reminders, and client communications with calendar integrations. Consider its per-user charge and credit-based messaging limits when assessing the cost for your operation.

Plans and prices

From Apptoto's own pricing page, checked 28 Sep 2026.

All about pricing
PlanPriceWhat it gives you
Apptoto$30 a monthPlan selector’s user/calendar and automated message credit quantities are dynamically rendered and not stated in the opened page text · Starting at $30/mo; page also says $10 for each additional user. Monthly or annual subscriptions; no contract required.
HIPAA plan$208 a month16 calendars/users; plans scale up to 25 calendars; signed BAA · Starts at $208/month

The facts

Each one read from Apptoto's own pages, with the date it was checked.

The company

Company history and location
The company says Apptoto began in 2010 and is located in Bend, Oregon.checked 28 Sep 2026
Founded
2010checked 28 Sep 2026
Headquarters
Bend, Oregon, United Stateschecked 28 Sep 2026

What it does

Developer access
Apptoto offers a public developer API and a secure REST-based API for integration partners and clients.checked 28 Sep 2026
HIPAA
The pricing page says HIPAA-compliant plans with a signed BAA are available for accounts with at least 16 calendars and are hosted on dedicated HIPAA servers.checked 28 Sep 2026
Integrations
Listed integrations include Google, Office 365, Outlook, iCloud, CalDAV, ICS, CSV, Zapier, Clio, Redtail CRM, Stripe, and Square.checked 28 Sep 2026
Intended users
Apptoto describes itself as serving appointment-based businesses and lists industries including legal services, financial services, healthcare, education, sales, and real estate.checked 28 Sep 2026
Messaging and campaigns
Apptoto supports two-way client messaging and targeted text and email campaigns.checked 28 Sep 2026
Purpose
Apptoto provides appointment reminders and client communication tools designed to work with a business’s existing calendar workflow.checked 28 Sep 2026
Reminders
Automated appointment reminders, confirmations, and follow-ups can be sent by text, email, or voice call, and client replies can update the calendar.checked 28 Sep 2026
Reviews and payments
The service can request client reviews after appointments and collect appointment payments through Square and Stripe integrations.checked 28 Sep 2026
Scheduling
Clients can book online against real-time availability across calendars including Google Calendar, Outlook, and Exchange.checked 28 Sep 2026
Security
Apptoto says it can provide its SOC 2 Type 1 report upon request and that its service is hosted on Amazon Web Services.checked 28 Sep 2026
Support
The pricing page lists basic support by email and chat and premium phone support Monday through Friday, 9 a.m. to 5 p.m. Pacific Standard Time.checked 28 Sep 2026
Usage limits
Automated messages use credits, and messages outside the US and Canada count as two credits; if overages are enabled, extra messages cost $0.12 per credit.checked 28 Sep 2026

Where it runs

Platform
Apptoto is accessible through a browser-based web portal and offers a Google Calendar add-on and Android and iPhone mobile apps.checked 28 Sep 2026

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