Best Mail Merge Software in 2026
Updated
In short: Carbone is ranked #1 of 29 as of 4 October 2026, ahead of CraftMyPDF and PDF4me Merge & Split. The best-ranked option with a free plan is CraftMyPDF. The lowest first paid tier on this page is YAMM at $2.08/mo.
Mail merge software helps personalize and produce messages or documents from data. Compare tools by batch personalization, supported data sources, delivery channels, and output types. API access, monthly merge limits, free plans, and starting prices are also useful factors to consider. Mailmeteor, YAMM, and BetterMerge lead the ranked entries, followed by Carbone, Mergo, and others. Think about whether your work depends on sending batches through a particular channel, generating a specific kind of output, or connecting through an API. Check the merge limits against your expected workload and compare the available plans. The ranking gives you an ordered set of options to evaluate for those needs.
29 mail merge software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
#1 Carbone Top pick · 7.3 Free plan · $29/mo
#2 CraftMyPDF Runner-up · 6.9 Free plan · $29/mo
#3 PDF4me Merge & Split Also great · 6.9 Free plan · Free
- Free planFree trial apiLinuxmacOSself-hostedWebWindows
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms$29/mofirst paid tier About CarboneVisit site - Free plan apiWeb
- Free plan
- Yes
- Paid from
- 29 /mo
RecognisedDocumentedFree planPlatforms$29/mofirst paid tier About CraftMyPDFVisit site - Free planFree trial apiextensionWeb
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms - Free plan Web
- Free plan
- Yes
- Paid from
- 19 /mo
RecognisedDocumentedFree planPlatforms$19/mofirst paid tier About APITemplate.ioVisit site - Free plan extensionWeb
- Free plan
- Yes
- Data sources
- Google Sheets; Google Drive
- Output types
- Emails; personalized email attachments
- Delivery channels
RecognisedDocumentedFree planPlatforms - Free planFree trial Web
- Free plan
- Yes
- Data sources
- Google Sheets
- Output types
- emails, PDFs, Google Docs, Google Sheets
- Delivery channels
- both
RecognisedDocumentedFree planPlatforms$6/mofirst paid tier About G Merge PlusVisit site - Free plan extensionWeb
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms$5.99/mofirst paid tier About MailmeteorVisit site - Free planFree trial apiWeb
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms€5/mofirst paid tier About PDFMonkeyVisit site - Free trial AndroidapiiOSLinuxmacOSWebWindows
- Free plan
- No
- Monthly merge limit
- 300 merges/mo
- Data sources
- JSON data; Microsoft Word-compatible templates
- Output types
- PDF; DOC; DOCX; RTF; PDF/A; HTML
- Delivery channels
- documents
RecognisedDocumentedFree planPlatforms$39/mofirst paid tier About Text Control ReportingCloudVisit site - Free planFree trial extensionWeb
- Free plan
- Yes
RecognisedDocumentedFree planPlatforms$2.08/mofirst paid tier About YAMMVisit site - Free plan Web
- Free plan
- Yes
- Data sources
- JSON
RecognisedDocumentedFree planPlatforms - Free trial apiLinuxself-hostedWebWindows
- Free plan
- No
- Paid from
- 49 /mo
RecognisedDocumentedFree planPlatforms$49/mofirst paid tier About DocmosisVisit site - Free trial apiWeb
- Free plan
- No
- Paid from
- 39 /mo
- Monthly merge limit
- 200 merges/mo
- Data sources
- Airtable, HubSpot, Zapier, Make.com, Coda, Stacker, Noloco, Softr, Pory, REST API
- Output types
- PDF documents, including invoices, proposals, contracts, reports, certificates, quotes and shipping labels
- Delivery channels
- documents
RecognisedDocumentedFree planPlatforms$39/mofirst paid tier About DocumintVisit site - api
- Free plan
- No
- Data sources
- Salesforce customer data, product data, pricing data, standard objects, related objects, Salesforce Billing, Salesforce Subscription Management
- Output types
- Microsoft Word, PDF, DocuSign documents, NDAs, MSAs, statements of work, quotes, proposals, invoices, transaction receipts, account statements
- Delivery channels
- documents
RecognisedDocumentedFree planPlatforms$11/mofirst paid tier About DocuSign eSignatureVisit site - Free trial apiWeb
- Free plan
- No
- Paid from
- 250 /mo
RecognisedDocumentedFree planPlatforms$31.99/mofirst paid tier About Formstack DocumentsVisit site - Free trial apiself-hostedWeb
- Free plan
- No
RecognisedDocumentedFree planPlatforms€6.67/mofirst paid tier About PDF Generator APIVisit site - Free trial apiself-hostedWeb
- Free plan
- No
- Paid from
- 199 /mo
- Data sources
- JSON, XML, Excel/XLSX, CSV, SQL Server, Oracle, MySQL, PostgreSQL, MongoDB, Azure SQL, Salesforce, Microsoft Dynamics 365, HubSpot, web forms, REST API
RecognisedDocumentedFree planPlatforms$199/mofirst paid tier About EDocGenVisit site - Web
- Free plan
- No
- Paid from
- 250 /mo
RecognisedDocumentedFree planPlatforms$83/mofirst paid tier About Formstack FormsVisit site - Web
- Free plan
- Yes
- Data sources
- Google Sheets; Google Contacts; Google Drive; Google Docs; Google Forms; Excel; CSV
- Output types
- emails; Gmail drafts; personalized email attachments
- Delivery channels
RecognisedDocumentedFree planPlatforms - WindowsmacOSLinux
- Free plan
- No
- Data sources
- Excel .xlsx, .xls, and .ods files
- Output types
- Personalized PDF files; email attachments
- Delivery channels
- both
RecognisedDocumentedFree planPlatforms - api
- Data sources
- Salesforce; HubSpot; Google Sheets; Airtable; Salesforce standard and custom objects; HubSpot standard and custom objects and associations
- Output types
- Emails; PDF; DOC; HTML; CSV; DOCX; PPTX; XLSX; certificates; contracts; quotes; invoices; proposals; reports
- Delivery channels
- both
RecognisedDocumentedFree planPlatforms - api
- Free plan
- No
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
- Data sources
- Salesforce customer data, product data, pricing data, standard objects, related objects, Salesforce Billing, Salesforce Subscription Management
- Output types
- Microsoft Word, PDF, DocuSign documents, NDAs, MSAs, statements of work, quotes, proposals, invoices, transaction receipts, account statements
- Delivery channels
- documents
RecognisedDocumentedFree planPlatforms$20/mofirst paid tier About DocuSign GenVisit site - Windows
- Free plan
- No
- Data sources
- Outlook contacts, Excel spreadsheets, CSV files, databases, and SharePoint Lists
- Output types
- Emails, PDF, DOCX, HTML, plain text, RTF, EML, and other exported document files
- Delivery channels
- both
RecognisedDocumentedFree planPlatforms - Web
- Free plan
- No
- Paid from
- 25 /mo
RecognisedDocumentedFree planPlatforms
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which mail merge software is ranked first on Everything Xiaomi?
Carbone is ranked #1 of 29 with a score of 7.3. CraftMyPDF is second and PDF4me Merge & Split third.
How many of these have a free plan?
10 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, YAMM has the lowest first paid tier we found: $2.08/mo.
How is this list ranked?
Ranked on what each maker publishes: documentation depth, a free tier and the platforms it runs on. Paid placements never change a rank.