Xerox Workplace Suite
Xerox Workplace Suite is an on-premises, server-based system for managing print jobs, access, costs, content security, and usage reporting.
What Xerox Workplace Suite is
Xerox Workplace Suite is an on-premises, server-based system for managing print jobs, access, costs, content security, and usage reporting. Users can send jobs from Windows, Chromebooks, Mac, Linux, iOS, and Android devices; jobs can wait in a pull-print queue for release. Depending on setup, authentication can use cards, NFC, the Xerox Print Portal app, QR codes, PINs, or credentials. The suite supports single sign-on to SSO-enabled printer services, including cloud connector apps. Administrators can apply print rules, track organization-wide printing, and use fleet reporting and accounting; the server integrates with Network Accounting. A licensed multifunction printer can scan copied, printed, or scanned documents for administrator-defined terms and alert an administrator when it finds a match. Xerox says the software works with nearly all Xerox and other-brand printers and multifunction devices using Global Print Driver technology, with enhanced capability on VersaLink, AltaLink, and ConnectKey devices. Licensing is modular, allowing feature selection regardless of device count. Pricing is available on request, and installation is on a server for private on-site deployment.
Good
- Supports print jobs from six device platform types.
- Offers pull-printing for later job release.
- Provides print rules and fleet reporting.
- Licensing is modular by feature.
- Works with many brands using Global Print Driver.
Watch out
- Requires on-premises server deployment.
- Pricing is available only on request.
- Some authentication options depend on configuration.
- Document checks require a licensed multifunction printer.
Who it suits
This suite suits organizations that want on-site print management, mobile job submission, usage accounting, and administrator controls. It may be relevant where printer authentication or document-term alerts are part of the setup.
Verdict
Workplace Suite brings print controls, reporting, authentication, and mobile job submission into a server-based deployment. Confirm the required features, printer compatibility, and licensing options with Xerox before choosing it.
Plans and prices
From Xerox Workplace Suite's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Xerox Workplace Suite | Priced on request | Modular licensing; choose mobility, print management, or both and select features |
The facts
Each one read from Xerox Workplace Suite's own pages, with the date it was checked.
What it does
- Accounting
- Administrators can apply print rules, track printing across the organization and use consolidated fleet reporting and accounting; the server integrates with Network Accounting.checked 8 Oct 2026
- Additional integrations
- The Workplace Suite brochure lists connections to LDAP/Active Directory, Azure AD and Okta.checked 8 Oct 2026
- Authentication
- Users can authenticate with cards, NFC, the Xerox Print Portal app, QR codes, PINs or credentials, depending on the configuration.checked 8 Oct 2026
- Content security
- A licensed MFP can check copied, scanned or printed documents for administrator-defined terms and alert an administrator when there is a match.checked 8 Oct 2026
- Deployment and licensing
- The product is installed on a server for private on-site deployment, and licensing can be selected by feature regardless of the number of devices.checked 8 Oct 2026
- Directory integration
- The Workplace Suite brochure lists Microsoft Active Directory support for user management.checked 8 Oct 2026
- Mobile printing
- The product supports sending print jobs from Windows, Chromebooks, Mac OS, Linux, iOS and Android devices, with a pull-printing queue for later release.checked 8 Oct 2026
- Purpose
- Xerox Workplace Suite is an on-premises, server-based print management solution with mobile access, authentication, cost control, content security and usage insights.checked 8 Oct 2026
- Security documentation
- Xerox’s security page lists Workplace Suite Security Guide 5.8.5 dated August 3, 2026.checked 8 Oct 2026
- Single sign-on
- The product supports single sign-on to SSO-enabled services on printers, including cloud connector apps.checked 8 Oct 2026
- Support
- The product page links to Xerox support and downloads, and Xerox’s Workplace Suite support page lists documentation for version 5.8.200 released August 27, 2025.checked 8 Oct 2026
Where it runs
- Device compatibility
- Xerox says Workplace Suite works with nearly all Xerox and other-brand printers and multifunction devices using Global Print Driver technology, with enhanced capability on VersaLink, AltaLink and ConnectKey devices.checked 8 Oct 2026
The company
- Maker
- Xerox lists its headquarters at 401 Merritt 7, Norwalk, Connecticut 06851, and says it was founded in 1906.checked 8 Oct 2026
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