Microsoft Universal Print
- Android app
- Yes
- Free plan
- No
- Paid plans from
- $7.50/mo
- Runs on
- Android, api, iOS, Mac, Web, Windows
Summary
Microsoft Universal Print is a cloud printing service that replaces print servers with Microsoft cloud printing, giving users internet access to printers. Microsoft describes it for organizations committed to the Microsoft 365 cloud. On supported Windows versions, it is built in and needs no extra endpoint software or printer drivers. macOS users can print from applications with native printing support after installing the Universal Print app; in OneDrive and Excel on the web, users can choose a printer without setup or installation. Administrators can manage printers through Azure Portal, automate management with PowerShell, and deploy printers using Intune. Universal Print supports IPP and Microsoft Graph API capabilities. QR code secure release can hold a job until the user releases it. Printers without native Universal Print protocol support need a connector on a Windows computer where they are installed. Each document counts as one job regardless of pages or copies, and eligible licenses share a monthly tenant pool. Capacity add-ons are listed at $25.00 USD per month for 500 jobs and $300.00 USD per month for 10,000 jobs, each with an annual commitment.
Who it is for
Universal Print suits organizations committed to the Microsoft 365 cloud that want centrally managed cloud printing. It supports Windows, macOS, web printing, supported phones and tablets, and Microsoft Graph API.
What is good
- Windows printing is built in on supported versions.
- Administrators can manage printers through Azure Portal.
- Intune can be used to deploy printers.
- QR code release can hold print jobs for users.
- Government customers can access the FedRAMP-certified service.
What to know first
- Unsupported printers require a Windows-based connector.
- There is no free plan.
- Capacity add-ons require an annual commitment.
Verdict
Universal Print offers cloud-based printer access with management integrations and secure job release. Organizations should account for shared monthly job capacity and the connector requirement for printers without native protocol support.
Microsoft Universal Print plans and pricing
All plansCompared on print management software
- Free plan
- Nomicrosoft.com
- Secure release
- Yesmicrosoft.com
- Print quotas
- Nomicrosoft.com
- Print policy rules
- Yesmicrosoft.com
- Deployment
- cloudmicrosoft.com
- Mobile printing
- Yesmicrosoft.com
- Reporting
- detailedmicrosoft.com
- Supported platforms
- Windows, macOS, web browsers, supported phones and tablets, Microsoft Graph APImicrosoft.com
Facts
- What it does
- Universal Print is a cloud printing service that replaces print servers with Microsoft cloud printing and lets users access printers over the internet.learn.microsoft.com · 4 Oct 2026
- Who it is for
- Microsoft describes Universal Print as a service for organizations committed to the Microsoft 365 cloud.learn.microsoft.com · 4 Oct 2026
- Windows printing
- Universal Print is built into Windows and works without extra endpoint software or printer drivers on supported Windows versions.learn.microsoft.com · 4 Oct 2026
- macOS printing
- Users can print from macOS applications with native printing support after installing the Universal Print app.learn.microsoft.com · 4 Oct 2026
- Web printing
- Universal Print is available in OneDrive and Excel on the web, where users can select a printer without setup or installation.learn.microsoft.com · 4 Oct 2026
- Management integrations
- Administrators can manage printers through Azure Portal, automate print management with PowerShell, and deploy printers with Intune.learn.microsoft.com · 4 Oct 2026
- API
- Universal Print supports the IPP infrastructure protocol and provides Microsoft Graph API capabilities.learn.microsoft.com · 4 Oct 2026
- Security
- The service supports Microsoft Entra ID users and security groups, HTTPS communications, X.509-backed printer device objects, and modern authentication for Zero Trust deployments.microsoft.com · 4 Oct 2026
- Data handling
- Microsoft says Universal Print stores print data in the same manner as other Microsoft 365 data, under Microsoft 365 data management guidelines.microsoft.com · 4 Oct 2026
- Printer compatibility
- Printers without native Universal Print protocol support require a connector, which can run on a Windows computer where the printers are installed.learn.microsoft.com · 4 Oct 2026
- Usage limits
- A printed document counts as one job regardless of its pages or copies, and each eligible license contributes to a shared monthly tenant pool.learn.microsoft.com · 4 Oct 2026
- Government availability
- Microsoft says Universal Print is FedRAMP certified and available to government customers.learn.microsoft.com · 4 Oct 2026
- Support
- Microsoft's FAQ directs customers to Universal Print documentation and says customers can contact support if access remains unavailable after licensing and a 24-hour wait.learn.microsoft.com · 4 Oct 2026
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Sources
- learn.microsoft.com/en-us/universal-print/plan-your-archite· checked 4 Oct 2026
- learn.microsoft.com/en-us/universal-print/fundamentals/univ· checked 4 Oct 2026
- learn.microsoft.com/en-us/universal-print/features· checked 4 Oct 2026
- microsoft.com/en-gb/microsoft-365/windows/universal-p· checked 4 Oct 2026
- learn.microsoft.com/en-us/universal-print/fundamentals/univ· checked 4 Oct 2026
- learn.microsoft.com/en-us/universal-print/get-access-to-uni· checked 4 Oct 2026
- learn.microsoft.com/en-us/universal-print/fundamentals/univ· checked 4 Oct 2026