Workrota
Workrota is staff scheduling software for hospitality businesses such as bars, restaurants, breweries, cafés, and food trucks.
What Workrota is
Workrota is staff scheduling software for hospitality businesses such as bars, restaurants, breweries, cafés, and food trucks. It drafts schedules from team availability and coverage requirements for managers to review and publish. Employees can enter weekly availability, request time off, and drop, pick up, or swap shifts, with manager approval or location-based automatic approval. Managers can set blackout dates, view projected hours and labor costs, monitor overtime, and export roster or schedule history as CSV files. The service includes announcements, a team wall, direct messages, photo sharing, and push, email, or text notifications selected by each person. Events support Google Calendar, calendar-feed imports, and automatic game imports for tracked teams. Workrota runs on Android, iOS, and the web. It offers a 30-day trial without a credit card, then a seven-day grace period before an unplanned workspace is limited. Standard costs $339 a year or 34.99 USD monthly; Large costs $409 a year or 39.99 USD monthly.
Good
- AI drafts schedules from availability and coverage needs
- Shift swaps support approval or automatic approval
- Labor hours, costs, and overtime are visible
- CSV export available for schedules and rosters
- Android, iOS, and web access
Watch out
- No free plan
- Paid plans follow the 30-day trial
- Large plan is required above 50 team members
- Workspace limits follow an unplanned grace period
Who it suits
It suits hospitality managers coordinating schedules, labor, availability, leave, and shift changes across teams. Staff members can use it on Android, iOS, or the web to manage availability and shifts.
Verdict
Workrota combines scheduling, shift trading, labor oversight, communications, and calendar connections for hospitality teams. Its paid plans differ by team size, with a trial available before billing.
Plans and prices
From Workrota's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Standard | $339 a year | Up to 50 team members · per workspace · $339/year, billed once a year; also $34.99/month |
| Large | $409 a year | More than 50 team members · no cap · per workspace · $409/year, billed once a year; also $39.99/month |
The facts
Each one read from Workrota's own pages, with the date it was checked.
What it does
- AI scheduling
- It drafts schedules from team availability and coverage needs for managers to review and publish.checked 8 Oct 2026
- Availability and leave
- Staff can set weekly availability and request time off, while managers can set blackout dates.checked 8 Oct 2026
- Data export
- Users can export roster and schedule history to CSV at any time.checked 8 Oct 2026
- Integrations
- The events feature supports Google Calendar and calendar-feed imports, plus automatic imports of games for tracked teams.checked 8 Oct 2026
- Labor tools
- Managers can view projected hours and labor costs, monitor overtime, and export data to CSV.checked 8 Oct 2026
- Messaging
- The app includes announcements, a team wall, direct messages, and photo sharing.checked 8 Oct 2026
- Notifications
- Push, email, and text notifications are included, and each person chooses which they want to receive.checked 8 Oct 2026
- Privacy
- Workrota says it does not sell personal information or use it for third-party advertising.checked 8 Oct 2026
- Purpose
- Workrota is staff scheduling software for hospitality businesses, including bars, restaurants, breweries, cafés, and food trucks.checked 8 Oct 2026
- Security
- The privacy policy says data is encrypted in transit and at rest, and workspace access uses roles and row-level security.checked 8 Oct 2026
- Shift trades
- Staff can drop, pick up, and swap shifts, with manager approval or auto-approval configurable per location.checked 8 Oct 2026
- Support
- The site lists [email protected] for support questions.checked 8 Oct 2026
The company
- Company
- Workrota is a staff scheduling product operated by Drepyn LLC.checked 8 Oct 2026
- Founded
- 2026checked 19 Oct 2026
Money
- Trial terms
- The 30-day free trial requires no credit card; after it ends, a workspace without a selected plan has a seven-day grace period before it is limited.checked 8 Oct 2026
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