WorkCafe
WorkCafe is Yardi’s workplace coordination platform for companies managing hybrid teams and for building operators serving tenants.
What WorkCafe is
WorkCafe is Yardi’s workplace coordination platform for companies managing hybrid teams and for building operators serving tenants. It combines desk, meeting-room, coworking, visitor, access, and workspace-analytics functions. Teams can coordinate attendance and book headquarters desks, meeting rooms, or coworking spaces through one app, with access to more than 3,000 vetted coworking locations worldwide. Headquarters booking includes interactive floor plans, live availability, and booking from any device. Visitor tools provide guest pre-registration, digital invitations, check-in notifications, badge printing, and visitor logs. Administrators can set budgets and spending limits by team, location, or cost center, with approval rules for bookings. Building operators can manage maintenance requests, amenity reservations, and communications, while reviewing portfolio occupancy and service demand. WorkCafe for Buildings runs inside Yardi Voyager, storing tenant and employee activity in the customer’s Voyager database. Plans include HQ Platform at $5 a month per resource and Visitor Management at $399 a month per location.
Good
- Combines desk, room, coworking, and visitor booking
- Offers more than 3,000 vetted coworking spaces
- Includes interactive floor plans and live availability
- Provides budgets, approvals, and usage reporting
- Runs natively inside Yardi Voyager for buildings
Watch out
- HQ Platform is billed per bookable resource
- Visitor Management costs $399 a month per location
- WorkCafe for Teams has a 5% booking fee
- No free plan is offered
Who it suits
WorkCafe suits companies coordinating hybrid attendance and landlords or property managers providing tenant services across buildings. It supports teams booking workspaces as well as operators managing building activity.
Verdict
WorkCafe brings hybrid-work coordination, coworking access, visitor management, and building operations into one platform. Its separate plans and Yardi Voyager integration make it relevant to both corporate teams and property operators.
Plans and prices
From WorkCafe's own pricing page, checked 9 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| HQ Platform | $5 a month | Pricing based on bookable desks and rooms managed · per resource (e.g. per desk, per meeting room); billing period not stated |
| Visitor Management | $399 a month | Add to any office location · per location per month |
| WorkCafe for Buildings | Priced on request | For landlords and property managers · Custom; pricing tailored to your portfolio |
| WorkCafe for Teams | Priced on request | 5% booking fee · minimum transaction commitment · access to 3,000+ workspaces worldwide |
The facts
Each one read from WorkCafe's own pages, with the date it was checked.
What it does
- Analytics
- The platform provides workspace usage visibility and reporting to help teams track trends and identify underused space.checked 9 Oct 2026
- Building operations
- For building operators, WorkCafe supports maintenance requests, amenity reservations, building communications and portfolio-wide occupancy and service-demand insights.checked 9 Oct 2026
- Coworking network
- WorkCafe offers access to more than 3,000 vetted coworking spaces worldwide, with budgets, approvals and booking in one place.checked 9 Oct 2026
- Integrations
- The Teams page lists SSO and access control, calendar sync, chat notifications and HR directory sync as integration categories.checked 9 Oct 2026
- Intended customers
- WorkCafe is positioned for companies coordinating hybrid teams and for landlords or property managers providing tenant services across buildings.checked 9 Oct 2026
- Product
- WorkCafe is a workplace coordination platform by Yardi that brings booking, access, visitor management and space analytics together for corporate teams and building operators.checked 9 Oct 2026
- Security and compliance
- The site describes visitor management, access controls, audit-ready logs and compliance logging, but the pages reviewed do not name a certification.checked 9 Oct 2026
- Space booking
- The HQ booking features include interactive floor plans, live desk and room availability, and bookings from any device.checked 9 Oct 2026
- Spend controls
- Admins can set budgets and spend limits by team, location or cost center and use approval rules for bookings.checked 9 Oct 2026
- Support
- The transition FAQ says customers retain an Account Manager and receive admin training, end-user training resources, an internal communications kit and support-team access.checked 9 Oct 2026
- Visitor management
- Visitor features include guest pre-registration, digital invitations, check-in notifications, badge printing and visitor logs.checked 9 Oct 2026
- Yardi integration and data
- WorkCafe for Buildings runs natively inside Yardi Voyager, and the site says tenant and employee activity is stored in the customer's Voyager database.checked 9 Oct 2026
The company
- Founded
- 1984checked 28 Sep 2026
- Headquarters
- Santa Barbara, California, United Stateschecked 28 Sep 2026
- Hybrid teams
- Teams can coordinate attendance and book HQ desks, meeting rooms and coworking spaces through one app.checked 9 Oct 2026
Where it runs
- Platform availability
- WorkCafe is described as available on the web or in users' pockets; the opened page does not identify specific mobile operating systems.checked 9 Oct 2026
Alternatives to WorkCafe
- 1
Envoy Workplace
Free planAndroidiOSWebAPI8.1Free plan - 2
Microsoft Planner
Free planAndroidiOSWebAPI7.9Free plan - 3
Appspace Workplace
Free planAndroidiOSWebAPI7.6Free plan - 4
Cloudbooking
AndroidiOSWebAPI7.4From £99 a month - 5
Flexopus
Free planAndroidiOSWebAPI7.4From €1.99 a month - 6
PULT
Free planiOSWebLinuxmacOS7.4From €2.90 a month