Webexpenses
Webexpenses is paid software that automates expense tracking and approvals, enforces expense policies, and gives finance teams visibility into spending.
What Webexpenses is
Webexpenses is paid software that automates expense tracking and approvals, enforces expense policies, and gives finance teams visibility into spending. Its mobile app uses OCR to capture receipt data and create expense claims. The platform can flag policy breaches, monitor employee spending, maintain an auditable trail, and handle mileage tracking, reporting, approval workflows, duplication checks, VAT reclaim, and corporate cards. It supports multi-level approvals and bank payouts. Integrations include QuickBooks, Sage, Microsoft Dynamics, NetSuite, Oracle, SAP, and Xero. Web access and synchronized iOS and Android apps are available, alongside API access. Webexpenses states that it is ISO 27001 certified and PCI DSS compliant. Support includes live agents, digital help available 24/7, and on-demand learning content.
Good
- OCR captures receipt data
- Supports multi-level approvals
- Includes mileage tracking and bank payouts
- Integrates with major accounting systems
- Offers 24/7 digital support
Watch out
- No free plan
- Plans are priced per user monthly
- Advanced features vary by plan
- Paid software only
Who it suits
It suits finance teams managing receipts, mileage, approvals, reimbursements, and policy controls across web and mobile. Organizations using listed accounting or ERP systems may use its integrations.
Verdict
Webexpenses combines receipt capture, policy enforcement, approvals, reimbursement, and accounting integrations for organizational expense workflows. Its tiered plans and broad platform support allow teams to select features around their approval and integration needs.
Plans and prices
From Webexpenses's own pricing page, checked 21 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Essential | £7.50 a month | Mileage tracking · unlimited/custom reporting · up to 6 approval levels · OCR receipt capture · QuickBooks and Xero integration · 2 admin users · MFA · per user/month |
| Scale | £9 a month | Everything in Essential · 0.5% card cashback · corporate cards · NetSuite, Intacct and Business Central integrations · carbon tracking · SSO · unlimited admin support · per user/month |
| Pro | £13 a month | Everything in Scale · 0.75% card cashback · direct reimbursement · user management · public API · HRIS integrations · dedicated customer success · per user/month |
The facts
Each one read from Webexpenses's own pages, with the date it was checked.
What it does
- API authentication
- Webexpenses publishes an OAuth server login endpoint for API authentication.checked 21 Oct 2026
- Carbon tracking
- Carbon reporting covers car, train and air travel using government standards and is included from the Scale tier.checked 21 Oct 2026
- Cards
- Webexpenses offers physical and virtual expense cards, card feeds and automatic receipt matching.checked 21 Oct 2026
- Core automation
- The platform automates receipt capture, claim submission, approval workflows and reimbursement.checked 21 Oct 2026
- Deployment
- The company describes Webexpenses as SaaS accessed through its website and mobile app, with implementation configured by its team.checked 21 Oct 2026
- Documentation depth
- The customer hub provides searchable knowledge-base articles, release notes, system-status updates, product feedback and eLearning.checked 21 Oct 2026
- Expense controls
- The platform can flag policy breaches, monitor employee spend, and maintain an auditable trail.checked 9 Oct 2026
- Features
- Listed features include mileage tracking, reporting, approval workflows, duplication checks, VAT reclaim, and corporate card management.checked 9 Oct 2026
- Integrations
- Listed integrations include NetSuite, Sage Intacct, Sage 200, Sage 50, Microsoft Dynamics, MYOB, Oracle, SAP, QuickBooks, Xero and Yardi.checked 21 Oct 2026
- Intended customers
- Webexpenses says it serves more than 2,000 finance teams and 300,000 users in over 70 countries.checked 9 Oct 2026
- Limit: interface
- TrustRadius reviewers describe the interface as dated or confusing and say navigation and mobile feature parity need improvement.checked 21 Oct 2026
- Limit: mobile reliability
- Reviewers mention slow or unstable mobile behavior, reauthorization, sync failures and occasional crashes.checked 21 Oct 2026
- Limit: receipt handling
- Reviewers report that receipt uploads can be clunky, inconsistent or confusing, with OCR occasionally extracting incorrect totals.checked 21 Oct 2026
- Limit: support and defects
- A Trustpilot reviewer reported bugs, weak support response times and unreliable Sage posting.checked 21 Oct 2026
- Mileage
- The app calculates mileage with an interactive map, waypoints and optional offset mileage.checked 21 Oct 2026
- Notable product news
- Webexpenses announced a core interface refresh that reached the admin, accounts, device, reports, cards and integrations screens on 24 September 2026.checked 21 Oct 2026
Where it runs
- Approval workflow
- Claims can use multi-approver workflows with as many as six approvers and can also be auto-approved.checked 21 Oct 2026
- Mobile platforms
- The company says its expense app is available for iOS and Android and synchronizes with the desktop platform.checked 9 Oct 2026
The company
- Company
- Webexpenses was founded in 2000 as an expense management software company.checked 9 Oct 2026
- Company history
- Webexpenses says it was founded in 2000 and now serves more than 300,000 users across over 70 countries.checked 21 Oct 2026
- Company legal name
- Crunchbase lists the legal name as Webexpenses Pty Ltd and identifies Adam Reynolds as founder and CEO.checked 21 Oct 2026
- Founded
- 2000checked 28 Sep 2026
- Headquarters
- Witney, UKchecked 28 Sep 2026
- Headquarters and size
- LinkedIn lists headquarters in Witney, UK, a 51–200 employee company size and 132 employees visible on the profile.checked 21 Oct 2026
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