Toodledo
Toodledo combines task management with long notes, custom lists, structured outlines, and habit tracking.
What Toodledo is
Toodledo combines task management with long notes, custom lists, structured outlines, and habit tracking. Tasks can include priorities, statuses, tags, contexts, start and due dates, reminders, and repeating schedules. Its Scheduler searches tasks and recommends what to work on next; that feature is listed in Plus. Users can share tasks, lists, and outlines, reassign tasks, and track collaborators’ progress. Toodledo works on the web, iOS, Android, and as a Chrome extension, with offline access on mobile. It also supports calendar sync, email task creation, IFTTT recipes, browser plugins, and connections to over 100 third-party apps. The developer site identifies API version 3.0 as the latest supported version for new applications. Users can import and export data, including a full export at any time. The Free plan includes unlimited tasks and device sync, but has limits on list and outline items, habits, and history.
Good
- Tasks support reminders and repeating schedules.
- Mobile access includes offline use.
- Users can export all their data at any time.
- Connects with over 100 third-party apps.
Watch out
- Free lists and outlines are limited to 30 items each.
- The Free plan limits habits to five.
- Free history is limited to one week.
Who it suits
Toodledo suits people who want tasks, notes, lists, outlines, and habits in one system. Its sharing and reassignment tools also suit users coordinating work with collaborators.
Verdict
Toodledo combines several kinds of personal organization with sharing and integration options. The Free plan has defined limits, while Standard starts at $3.99 per month when billed annually.
Plans and prices
From Toodledo's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | Unlimited tasks · up to 10 folders · 1 collaborator · 30 items per list and outline · 5 habits · 1 week history |
| Standard | $3.99 a month | Unlimited folders · up to 1 collaborator · subtasks · all app integrations · 100 items per list and outline · 20 habits · 1 year history · $3.99/mo when billed annually; $4.99 when billed monthly |
| Plus | $5.99 a month | 10GB file storage · up to 5 collaborators · full lists, outlines, and habits · full history · $5.99/mo when billed annually; $7.99 when billed monthly |
| Business | Priced on request | Pricing and plan limits not stated · Contact for team or custom needs |
The facts
Each one read from Toodledo's own pages, with the date it was checked.
What it does
- API
- The developer site identifies API version 3.0 as the latest supported version and says new applications should start there.checked 8 Oct 2026
- Calendar sync
- Yeschecked 21 Sep 2026
- Collaboration
- Users can share tasks, lists, and outlines, reassign tasks, and track collaborators’ progress.checked 8 Oct 2026
- Data portability
- Toodledo says users can import and export data and export all their data at any time.checked 8 Oct 2026
- Integrations
- The platform page says Toodledo works with over 100 third-party apps and supports email task creation, calendar sync, IFTTT recipes, and browser plugins.checked 8 Oct 2026
- Intended users
- The Free plan is described as a starter version for personal use, and the site also describes team collaboration and a Business option for teams or custom needs.checked 8 Oct 2026
- Offline access
- mobilechecked 21 Sep 2026
- Privacy policy date
- The privacy policy page states that it was last updated October 25, 2018.checked 8 Oct 2026
- Product
- Toodledo combines tasks, long notes, custom lists, structured outlines, and habit tracking in a productivity system.checked 8 Oct 2026
- Recurring tasks
- Yeschecked 21 Sep 2026
- Scheduler
- The Scheduler searches tasks and recommends the most important task to work on, and the pricing page lists it in Plus.checked 8 Oct 2026
- Security and payments
- Its privacy policy says it uses encryption and password protection, and that payment information is handled by Stripe and PayPal under PCI data security standards.checked 8 Oct 2026
- Subtasks
- Yeschecked 21 Sep 2026
- Support
- The Free plan includes Standard Support, while Plus includes Priority Support.checked 8 Oct 2026
- Task management
- Tasks can have priorities, statuses, tags, contexts, start and due dates, reminders, and repeating schedules.checked 8 Oct 2026
- Task reminders
- Yeschecked 21 Sep 2026
Money
- Free plan
- Yeschecked 21 Sep 2026
- Free plan limits
- The Free plan includes unlimited tasks and device sync, but limits lists to 30 items, outlines to 30 items, habits to 5, and history to 1 week.checked 8 Oct 2026
Where it runs
- Platforms
- Toodledo provides web access, native iOS and Android apps, and browser plugins for Chrome, Firefox, Safari, and Internet Explorer 9 or later.checked 8 Oct 2026
- Supported platforms
- web,ios,android,chrome_extensionchecked 21 Sep 2026
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